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HomeMy WebLinkAboutCouncil on Aging 02-21-08 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING Thursday, February 21, 2008, 8:30 am County Board Room, St. Croix County Government Center 1101 Carmichael Road, Hudson, Wisconsin 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING ADOPTION OF AGENDA DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Introductions: Al Stewart, River Falls Senior Center President 2. Old Business: Long -Term Care Reform/ADRC Development Update Political Activities [at Nutrition Program] Policy Wisconsin Senior Statesmanship Program 3. New Business: Home - Delivered Meal Policy Volunteer Requests 4. Staff Reports 7. Nutrition Program/Senior Center Updates 8. Possible Agenda Items for next meeting ADJOURN (Items may be taken in different order) SUBMITTED BY Kjersti L. 0. Duncan, Thursday, February 7, 2008 COPIES TO County Board Office County Clerk News Media/ Notice Board Committee Members Senior Center Board Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 02/07/2008 3:42 PM COUNCIL ON AGING MEETING February 21, 2008 St. Croix County Government Center CALL TO ORDER: Council Vice - Chairperson Shilts called the meeting to order at 8:30 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: John Mortensen, Gerald Peterson, Charles Grant, Councilmembers: Judy Harrison, Al Schrank, Inge Bleier, Jeanette O'Connell, Vince Tubman, Olive Terpstra, Bette Norman, and Pat Shilts. Also present were: Department on Aging Director Kjersti L.O. Duncan; Community Outreach Specialist Tracy Davis; Administrative Assistant Renea Aeschliman; artment on De Aging Intern Abby Kubly; Nutrition Program Managers: Vivian Kemling, Sheila p DeRosier, Janice Thompson, Shirley Marlette, Donna Lamson, Randi Hanson, and Sallie Dull; Lorraine Jacobs. Excused was Councilmember Sue Nelson. ACTION OF PREVIOUS MINUTES: A motion to approve the previous month's iednutes was made by Supervisor Peterson and seconded by Councilmember O'Connell; DATE OF NEXT MEETING: The next meeting will be held on Thursday, March 20, 2008. 1. Introductions: Al Stewart, River Falls Senior Center President, was not able to the Council m eeting. Bette Norman informed the Council be torn down to make room for a parking lot. The Senior Center is currently located, is going to Moose Lodge has been offered as a temporary location until a permanent location dihwa herb T d The Moose Lodge does not have a dishwasher, or the ability to hook up TV station has also been suggested as another alternative location; however would be only for a year. There was discussion that a referendum opposing the building o f a new city hall maybe placed on the upcoming ballot. Director Duncan said it's important for the city administrators to take into consideration the aging demographic. Statistical information regarding the aging population and its growth patterns will be provided to the River Falls Senior Center 2. Old Business: Long Term Care Reform/ADRC Development Update: Director Duncan Compact at heir the Council that the Health and Human Services Board approved t ADRC last board meeting. A meeting was held with Council Vice -Chair Shilts, Department Human Services Aging Di Duncan, Health & Human Services Director Johnson, and Health Chairperson Wentz to review the ADRC Compact, make clarifications based n order to n lode it s e d by the Council at its January meeting, and sign the document in support i the ADRC application. Modifications were made prior to signing. On the organizational c Services line the added to reflect the nature of reporting between the Health and Council on Aging Page 1 04/04/08 County Bo; ard• another solid line was added to report this same direct report roe n the Council the Health on Aging and Disabilities to the County Board. A dotted llneanwdasDada e a ties to represent a and Human Services Board and the Council That r re lationship will be established by having two relationship between these two commit and Human Service representatives serve on the Council on Agi ADRC i a Health a in and Disabilities and the The dotted line between the Council on Aging relationship between the two: the Council on Aging and Disabilities will have nd evaluation o f t of ADRC budget, policies, and procedures, as well as oversight of the hire, fire, the ADRC Director. and Clarifications were made regarding the membership of the Council in mum s nnmber Disabilities. This board will consist of maximum num he r fact t w l oversee Older Americans of 50% of the board will be 60 years or older due to Act funding The two members of the Health and Human Services Board who sere needho of C ouncil on Aging and Disabilities will need to be over thea e rd Chairdiv on ap to be on the Board and will be appointed by the Coun t y Add itions were made regarding the ADRC Compact's Key Commitme t t . co All on Aging and Disabilities will strive to have representation f s o t Aging Services) will remain revenue received by the ADRC (including monies used to pp g within the ADRC to support /expand upon services. Supervin the Health sor Peterson asked for further clarification regarding the line bet wo dered f he He and Human Services and the Council on Aging and Disabilities he ealt and Human Services Council on Aging and Disabilities will need to go through Board t y he would like to go ahead with a particular item. Director Duncan wen the dahed line shows a re t t lationship between if the Disabilities has a direct ts lines line to the County reporting structure. The Council on Aging and Disab abi Board. Supervisor Peterson also asked what would become of the current to s ncil be g ang Director Duncan explained that there would not be he Council ervices Aging as that have been there will no longer be a Department on Aging. P provided by the Department on Aging will become functions of the ADRC as a unit within Health and Human Services. Supervisor Peterson expressed that he does not like the idea that ed those representatives p similar to the one that currently exists, willhave eliminated. ao ce He in the operation. Director Duncan currently on the Council on Aging will not roved b the Council on Aging at the pointed out that the ADRC Compact, two of he current Council on Aging members must be January meeting, outlines that at appointed to the new Council on Aging and Disabilities ently provided by the Department on Supervisor Mortensen asked if the services curr continue once the ADRC is formed. Director Duncan pointed out that h bothe Aging will stated at nt Human Services Director Fred Johnson and County Al be ng provided for older adults in St. the last Council on Aging meeting tha Pete eon asked to whom 04/04/08 Aging Director will report Croix County will remain. Supervisor 04/04/08 council on Aging Page 2 within the proposed structure. Director Duncan pointed out that there would Director Department on Aging Director, there would be an ADRC Director. Since t he will be overseeing this new unit within Health and Human Services, the ADRC Director will report to the Health and Human Services Director. Currently, a decision has not been made as to how that position will be filled. Most likely, the position will be posted internally. The question remains as to whom will initially hire the ADRC Director: will the Council on Aging and Disabilities get appointed first or will a different committee start the process so this decision is made first to begin the process of transition? Supervisor Peterson asked how the Senior Centers are going to be informed about the ADRC and its functions if representatives from each site are not involved in the governance committee. Tracy stated she will continue to meet with the Senior Center Boards and inform them of what is taking place within the ADRC and at the Council on Aging and Disabilities. These meetings will always be open to the public. Councilmember Schrank asked how to ensure there is representation from throughout the county on the Council on Aging and Disabilities. Director Duncan reiterated that goal is stated in the Key Commitments of the ADRC Compact. Director Duncan stated that the committee appointments will depend on the County Board Chair. Supervisor Mortensen summarized the services that are presently provided by the Department on Aging, and expressed concern that those services will be diminished by this merger with Health and Human Services. Again, Director Duncan pointed out that the Council was reassured at the last Council on Aging that there is a commitment for services to continue; they will be functions of the ADRC. Supervisor Mortensen asked for clarification regarding ADRC staffing. Currently Department on Aging staff will become Health and Human Services staff as part of the ADRC. There will also be four new positions: three Information & Assistance (I &A) Specialists, and one Disability Benefit Specialist. The ADRC may also contract with a part-time nurse. Additionally, the ADRC Director's position will be considered new. Supervisor Peterson stated he would like the Council on Aging to make the recommendation that Kjersti become the ADRC Director. Director Duncan stated she appreciates the Council's support, however she also understands how the position will need to be posted and interested staff will need to apply to ensure a fair process. This expectation will also hold true for any current County staff who may be interested in the I &A Specialist or Disability Benefit Specialist positions. Councilmember Schrank asked if the Department on Aging is being abolished. Director Duncan reiterated that in approving the ADRC Compact in January, the Council on Aging approved a, organizational structure in which there will not be a Department on Aging. Going forward, an ADRC, within Health and Human Services, will be responsible for overseeing all the programs and services historically provided by the Department on Aging in addition to the requirements of an ADRC. The Department on Aging staff who perform these services will become Health and Human Services employees. The only position impacted by this change is the Department on Aging Director, which will be replaced with the position of ADRC Director. Council on Aging Page 3 04/04/08 The ADRC Director will oversee aging services in addition to ADRC services. Administrative Assistant Aeschliman asked if representatives of the Senior Center Boards can present at Council on Aging and Disabilities' meetings. Director Duncan pointed out the meetings are open to the public. She stated that it would be a benefit to have someone on the Council on Aging and Disabilities Resources Board that has experience with the nutrition program. Lorraine Jacobs asked for clarification on the timeline for the ADRC. Director Duncan stated that the goal of the ADRC Ad Hoc committee is to submit the application to the state by February 29, 2008. The "doors" of the ADRC are slotted to open on July 1, 2008. Jacobs asked about the Long Term Support Advisory Committee — ntmue with Long still Term Support. Director Duncan said she believes certain functions will co During this next year, as waiver clients transition to Managed Care Organizations, Long Term Support will be very busy. Additionally, they will continue to be responsible for Adult Protective Services. Jacobs asked if there would be any subcommittees under the Council on of the Aging and Disabilities. Director Duncan pointed out that one of the be a e variety it e different ADRC Compact is to have advisory committees. There could committees that focus on the different target groups served by the ADRC, for example the Nutrition Advisory Board or a board focused on young adults transitions. Jacobs wanted to know if the current location for the Department on Aging will remain. Director Duncan responded by saying, at this point, the physical location the Department on Aging will remain and there will be space in Health and Human Services. Some positions within ADRC will have to be in both locations at different times. Supervisor Peterson questioned if two locations defeats the basic principle of the ADRC as a "one- stop- shop ". Director Duncan stated that it will still be a one - stop- shop" — a person will receive the same service in Hudson as he or she would be in New Richmond. All toll -free calls will be received at the Hudson location and can be transferred to New Richmond if needed. Supervisor Peterson stated Director Duncan cleared things up for him and that there will not be a Director on Aging or a Council on Aging under the new structure. He icon mentioned e ding that is worried about getting older. Councilmember Tubman asked for the private entity out of Eau Claire that will be involved with the ADRC. Director Duncan clarified that the ADRC will be a unit of county government. It will functionally gatekeeper for persons who qualify for publicly funded long term care. If deemed and financially eligible by an I &A Specialist, a client will be referred to either Community Health Partnership (the private Care Management Organization currently administered from Eau Claire) or to self - directed services. Director Duncan stated that it will almost be impossible for an Aging Unit like the Department on Aging to continue to function as it has in the past. Aging Units are becoming ADRCs. This is the goal within Wisconsin, and is also apart of Federal initiatives as the Older Americans Act now includes ADRC language. As the ADRC develops in St. a voice and for is very important for older adults and persons with disabilities to have Pa e 4 04/04/08 Council on Aging g consumers to hold this new structure accountable. Director Duncan handed out a copy of the letter of support for the ADRC from the Council on Aging. This letter of support will be included in the ADRC application submitted to the state at the end of the month. After submitting the application, the state will follow -up with St. Croix County for any clarifications that may need to be made and to provide further direction. Political Activities [at Nutrition Program] Policy: Director Duncan handed out a memo to all the Council members and Nutrition Program Managers regarding the Department on Aging's political activities policy. She reiterated that the Nutrition Program Managers are not responsible for arranging any types of appearances or presentations of any kind. If a candidate contacts the Senior Center regarding wanting to speak at a Senior Center, the Nutrition Program Manager is to refer them to the Senior Center Board President. There are to be no presentations during the Nutrition Program Managers' hours or set up by the Nutrition Program Manager. Wisconsin Senior Statesmanship Program: Director Duncan informed the Council that there is still time for individuals who would like to attend the Senior Statesmanship program on March 18 They should contact either Tracy or Kjersti. 3. New Business: Home - Delivered Meal Policy: Director Duncan handed out the updated Home - Delivered Meals Policy. She stated there was a need to revise the wording of the past policy pertaining to individuals that may still have a drivers' license. The Nutrition Program Managers were reminded that all Home - Delivered Meal referrals need to be done through the Department on Aging. Please see attached. Volunteer Requests: Review the attached information for the most recent volunteer needs. 4. Staff Reports: Kjersti's Report: Director Duncan informed the Council that staff from the Nutrition Programs will be attending a training in Eau Claire. The training will focus on working with different personalities and food preparation for emergencies. She informed the Council that Trisha Stork, Woodville Nutrition Program Manager, resigned. Interviews were held yesterday and a decision will be made next week. March is National Nutrition Month. Director Duncan along with Rhonda Johnson, Outreach Coordinator, sent letters out to the local Mayors and Village Board presidents to invite them to assist in delivering meals during the month of March. At this time, the Mayor of New Richmond has accepted the invitation and will be assisting with the delivery on March 10 Tracy's Report: Tracy announced that the supplies for the annual card tournament are ready to be picked up. Thanks to funding from an anonymous donor to United Way and Xcel Energy foundation grant, 115 "Love Bags" containing fruit were distributed to individuals that are currently on the Home - Delivered Meal Program in February. Council on Aging Page 5 04/04/08 Tracy has been able to receive additional items for the cooking kitchens and Senior Centers through the recent food distributions. Abby's Report: Abby reiterated to the Nutrition Program Managers that the surveys she distributed at the last Council meeting need to be turned in ASAP. She thanked everyone for participating in the process. 6. Nutrition Pro2ram/Senior Center Updates BALDWIN Nutrition Program Manager Sallie Dull stated that there have been lots of participants with the flu. Bingo, cards, blood pressure, foot care continue. For the St. Patrick's Day party there will be music. The men's group "Table of Knowledge" still meets at its regular time and location. DEER PARK Nutrition Program Manager Jan Thompson thanked Vivian for helping out at the site while she was gone. GLENWOOD CITY: Nutrition Program Manager Shirley Marlette informed the Council that they have been cleaning up areas of the Senior Center and she thanked Alfie, Don, and Jerry for all of their help. Bingo is being played on Tuesdays, Wednesday, and Thursdays. Bernice Cassellius and Don Lundquist were crowned King and Queen for the Valentine's Day Party. HAMMOND: Nutrition Program Manager Donna Lamson mentioned that everything is going well. A combination Valentine's Day and Birthday Party was held — Vince & Jean Tubman were crowned King and Queen. On March 14`'' they will be joining Roberts Senior Center participants for lunch at Martha's Coffee and Cream in Roberts. HUDSON Nutrition Program Manager Sylvia Heller was not present for the council meeting. Councilmember Bleier reported that the participants are enjoying the meals on Mondays. Bingo, blood pressure, foot care, and shopping continue. NEW RICHMOND Nutrition Program Manager Vivian Ken informed the Council that there is bingo every morning. There was music for the Valentine's Day party and the Brunners will be entertaining for St. Patrick's Day. RIVER FALLS: Bette Norman informed the Council that the annual pancake breakfast fundraiser was very successful. Bingo is played once a month, foot care is twice a month, and Rool is going strong. Participants from the Roberts Senior Center will be coming for lunch on the 25 . ROBERTS Nutrition Program Manager Randi Hanson shared that there was great turn out for the 4' anniversary celebration. There was also a great turn out for a singer /comedian/storyteller from Menomonie. Cards are played on Mondays along with shopping. Bingo is played on Wednesdays. Blood pressure checks will begin in March. SOMERSET Nutrition Program Manager Sheila DeRosier told the Council that the tax assistance went well. Deerfield residents visited and enjoyed a great meal. Exercise is on Mondays at 10:00 a.m. and bingo is played daily. Somerset is looking forward to kicking off the annual card tournament on March 26 The public sanitarian will be visited on March 6 WOODVILLE Nutrition Program Manager Trisha Stork resigned and there was no one present representing the Woodville Senior Center. Council on Aging Page 6 04/04/08 VAN TRIPS: ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: A motion to adjourn was made by Councilmember Bleier and seconded by Supervisor Mortensen; motion carried. Council on Aging Page 7 04/04/08