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HomeMy WebLinkAboutEmergency Government Committe 12-18-1996d ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: Arthur Jacobson, Chairman COMMITTEE TITLE: Emergency Government Committee DATE OF MEETING: Wednesday - December 18, 1996 TIME: 9:00 a.m. LOCATION: Emergency Govt. Conference Room St. Croix County Government Center Hudson, Wisconsin 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES OLD BUSINESS 1) Review First Aid Room Supply Needs 2) Report on Mutual Aid Teams 3) Emergency Government Training 4) Update on EOC (Emergency Operations Center) Development 5) American Red Cross Shelter Equipment NEW BUSINESS 1) Update on New Richmond Airport Expansion 2) Approve November Bills 3) Flood Hazard Mitigation Planning 4) Public Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government PHONE #386-4719/386-4718 DATE: December 3, 1996 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board MINUTES Emergency Government Committee December 18, 1996 PRESENT: Art Jacobson, John Mortensen, Chuck Mehls, Bob Boche - County Board; Jack Colvard, Pam Benson - Emergency Government; Bruce Brantner - Emergency Communications; Ralph Robole - Maintenance; Dave Fodroczi - Planning. Chairman Jacobson called the meeting to order at 9:00 a.m. The meeting agenda was adopted on a Mortensen/Boche MOTION. The minutes of the November 20, 1996 meeting were approved on a Boche/Mortensen MOTION. NEW BUSINESS (3rd item only) #3. Flood Hazard Mitigation Planning Colvard invited Fodroczi to inform the Committee about a draft copy of a flood mitigation plan for Bass Lake which was received by the St. Croix County Planning Department. This draft copy was prepared by Cedar Corporation for the BLRD (Bass Lake Rehabilitation District). Both Planning and Emergency Government departments as well as St. Croix County are identified in the draft plan as playing major roles in possible flood mitigation solutions which include relocation, acquisition, buy-out, flood -proofing, filling, and water drawdown options. Per Fodroczi, no federal guidelines have been issued for federal flood mitigation funding, although these are due out early in 1997. In order for the BLRD plan to be federally funded, a County -wide flood mitigation plan may need to be written. Discussion followed on existing County flood emergency action plans for dams and the emergency notification process followed by the Emergency Communications Dispatch Center in the event of a dam failure. Fodroczi left the meeting after the above topic was discussed... OLD BUSINESS #3. Emergency Government Training John Krizek was invited to speak with the Committee on this topic. Under discussion was the motion made at the Emergency Government Committee's last meeting concerning this committee and department's role in assisting other county departments in planning and training. Per Krizek, the Emergency Government Director's position description should be changed to incorporate the additional roles. Colvard next spoke regarding training that this office has available to County and other public employees dealing with hazardous materials. Krizek suggested that the Committee make up a list of functions that Emergency Government could provide for other departments and that this list could be presented Friday at the Department Head meeting. 0 Colvard showed the Committee courses that will be funded in FFY (Federal Fiscal Year) 1997 through the State and other funding grants. Per Colvard, this county presented more training classes in 1996 than most other counties in the State. Glenwood City Fire, United Fire -Baldwin, Hudson Fire, New Richmond EMS, Holy Family Hospital and WITC have requested classes from this department so far for the upcoming year. 1997 State -presented courses that are available to Emergency Government, public sector, or American Red Cross personnel were presented. Discussion followed as to the classes that staff and committee members would like to attend. A Mehls/Mortensen MOTION was approved that the State training classes requested by staff and board members through May be approved. #1. Review First Aid Room Supply Needs After discussion, a Boche/Mortensen MOTION was approved that Occupational First Aid and its yearly refresher is the course that Emergency Government will coordinate and fund for all County departments on request. Records of those taking first aid will be kept in this office and copied for the Personnel Department. #2. Report on Mutual Aid Teams Per Mehls, a follow-up meeting to last Junes meeting is needed. This meeting would be for all County EMS or First Responder organizations. Mehls would like this meeting to be held in February, 1997. Its purpose would be to come up with a list of equipment each community would need to have on hand. Mehls will set a meeting date and this office will send out notices for the meeting. #3 Emergency Government Training See page 1 #4. Update on EOC (Emergency Operations Center) Development A television has been installed in the EOC, telephones have been purchased, phone lines marked, and telephone books have been received. Mehls showed the Committee the name plates that he had made for the EOC. Other supplies will be purchased in. 1997. Colvard stated that almost all of the supplies that would be used in the EOC would be available to other county departments that need temporary additional materials for presentations, training or programs, thus these materials would serve a dual usage. #5. American Red Cross Shelter Equipment Mortensen showed the Committee the shelter cot that he ordered. After discussion,no action was taken on purchasing lightweight cots for, now. Mortensen next handed out a sheet showing what the American Red Cross will need by December, 1997. These needs include permanent office space, a computer and a fax machine. Since Emergency Government and the American Red Cross already work together, the 2 St. Croix County American Red Cross is proposing that the two share office space, since the Emergency Government secretary works part- time, five hours a day. After financial considerations (rent, phone) were discussed, a Mehls/Boche MOTION was approved that the American Red Cross and Emergency Government share office space during afternoon hours when the Emergency Government secretary is not in the officer This will foster better coordination between the two organizations, as well as meet State and federal American Red Cross requirements. This motion will be sent to the Finance Committee for consideration. NEW BUSINESS: #1. Update on New Richmond Airport Expansion Tabled for now. #2. Approve November Bills The November bills were approved on a Mortensen/Boche MOTION. #3. Flood Hazard Mitigation Planning See page 1 of Minutes. #4. Public Comments Colvard stated that he and St. Croix County were mentioned in a State DNR publication, Wisconsin Environmental Law and Regulation Report, as he submitted a request to the SERB (State Emergency Response Board) for including EAS (Emergency Alert System) funding under the SARA Computer Grant, which was approved. ANNOUNCEMENTS,AND CORRESPONDENCE None. ADJOURNMENT The meeting adjourned at 12:00 noon on a Mortensen/Mehls MOTION. Respectfully submitted, Charles Mehls, Secretary