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Home My WebLink AboutEmergency Government Committe 11-20-1996....................................................... ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: Arthur Jacobson, Chairman COMMITTEE TITLE: Emergency Government Committee eirl`1 DATE OF MEETING: TIME: 900 a.m. LOCATION: Emergency . Govt. Conference Room St. Croix County Government Center Hudson, Wisconsin 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OPEN ACTION ON PREVIOUS MINUTES OLD BUSINESS 1) EOC (Emergency Operations Center) Report 2) Report on Government Center building chemicals NEW BUSINESS 1) Approve October bills 2) Review new municipal and facility disaster plans 3) Update on training and grants 4) Public Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government PHONE #386-4719/386-4718 DATE: November 6, 1996 Copies to: County Board Office . County Clerk Committee Members News Media/Notice Board ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: Arthur Jacobson, Chairman COMMITTEE TITLE: Emergency Government Committee DATE OF MEETING: Tuesday - November 12, 1996 TIME: 9:00 a.m. LOCATION: Emergency Govt. Conference Room St. Croix County Government Center Hudson, Wisconsin 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING November 19, 1996 ACTION ON PREVIOUS MINUTES OLD BUSINESS NEW BUSINESS 1) Discussion/development of EOC (Emergency Operations Center) a) Identify equipment needs b) Identify participants c) Identify roles and responsibilities 2) Public Comments ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government PHONE #386-4719/386-4718 DATE: October 28, 1996 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board 0 MINUTES Emergency Government Committee November 20, 1996 PRESENT: Art Jacobson, John Mortensen, Chuck Mehls - County Board; Jack Colvard, Pam Benson - Emergency Government; Bruce Brantner - Emergency Communications; Ralph Robole - Maintenance. Chairman Jacobson called the meeting to order at 9:10 a.m. The meeting agenda was adopted on a Mortensen/Mehls MOTION. The minutes of the November 12, 1996 meeting were approved on a Mehls/Mortensen MOTION. OLD BUSINESS: #1. Report on Government Center building chemicals Colvard stated that the Register of Deeds office uses a cylinder of 99% pure anhydrous ammonia for a duplicating machine. A chemical release of this product would necessitate evacuation of the office, possibly the entire building. The Sheriff's Department uses fingerprinting dust, which could be a respiratory hazard, due to the fine powder. The jail is self -enclosed, so it was not included in the building chemical inventory. The jail staff has MSDS (Material Safety Data Sheets) on all chemicals used in their facility. Also, Best, Inc. has MSDS sheets in the jail kitchen area. Next discussed was safety training/education needed by employees which may or may not be done at present. Per Jacobson, an overall plan may be needed to eliminate redundancy and to save time and money. Mehls next said, "we don't plan to fail, we fail to plan." Also, Mehls stated the County could be liable if nothing is done. It's better to prevent an accident than to act after one occurs. Colvard told the Committee that Emergency Government does receive grants to pay for public sector training regarding hazardous materials. The Highway, Maintenance, and Parks Departments have had training through an Emergency Government grant. Robole left at 9:35 a.m. to attend another meeting... Based upon the completed chemical survey of the Government Center and safety concerns addressed by other departments, a Jacobson/Mehls MOTION was approved that Emergency Government be designated the coordinating department and committee to deal with employee safety, training and planning requirements identified by DILHR (Department of Industry, Labor, and Human Relations). Short Break........ A Mehls/Mortensen MOTION was approved to send the previous motion to the Administration Committee for inclusion in committee and department responsibilities. d #2. EOC (Emergency Operations Center) Report Colvard showed the Committee the equipment that has been installed by Maintenance in the Community Room for the County EOC. There are hangers for four map/bulletin boards as well as three magnetic marker boards. The retracting screen from the old County Board Room has been installed and parts ordered for its repair. Twelve phones were ordered and five came in. These were shown to the Committee. Per Mehls, each EOC participant's supply-" basket" should be weatherproof and contain the following supplies: a telephone, an 8 1/2 by 11 inch writing pad, two pens, a telephone book and a message pad with SOPs (Standard Operating Procedures) placed in a 3-ring notebook. Jacobson offered to donate pens, and Mehls is getting nameplates and more magnets for the magnetic marker boards. As cable becomes available to this area, it also should be accessible for a television in the EOC. Plywood to secure/cover the Community Room windows was also deemed necessary. Per Colvard, the total cost of equipping the EOC should be less than $500. NEW BUSINESS: #1. Bills for October, 1996 The October bills were approved on a Mortensen/Jacobson MOTION. #2. Review New Municipal and Facility Disaster Plans Completed plans for the Hudson Medical Center, New Richmond Health Center, and the Village of Woodville were shown to Committee members. Discussion followed on testing one of those plans at a mock disaster exercise in the future. #3. Update on Training and Grants Colvard stated that Emergency Government has received two grants to fund training for public sector and response personnel totalling $11,893 for FFY (Federal Fiscal Year) 1997. All classes for which funding was sought were approved, except for one course which was not a State -certified class. Colvard stated that St. Croix County came in eighth in the State in the amount of funding approved for training. Mehls asked whether more funding could be requested for an EMS/Fire class dealing with a railroad tank car incident. Colvard will check into this. #4. Public Comments Colvard read letters received regarding an incident on Monday when a man collapsed while at the County Clerk's counter. Discussion followed on equipment needs for the First Aid room. For now it was decided that we don't want equipment which would exceed the abilities of employees trained in first aid. Mehls will check on 2 liability issues raised and training needed if an oxygen tank were placed in the First Aid Room. Mehls stated that there is oxygen in the jail now, but that needs to remain there and cannot be used in other areas of the Government Center. Mortensen showed the Committee a picture and information on a 26 by 76 inch aluminum shelter cot. The Committee decided that one cot should be obtained and shown at the next meeting before deciding to acquire additional cots for the Baldwin and Hudson shelters. ANNOUNCEMENTS•AND CORRESPONDENCE ADJOURNMENT The meeting adjourned at 1.2:30 p.m. on a Mehls/Mortensen MOTION. Respectfully submitted, Charles Mehls, Secretary 3