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HomeMy WebLinkAboutFinance 08-09-1996ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 9, 199G 9:00 A.M. LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 9, 199G ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. Fees for Marriage Ceremonies Held at Government Center NEW BUSINESS: 1. Citizen Input 2. Administrative Coordinator A. Juvenile Intake Report B. City Sewer and Water on Government Center Property 3. County Clerk Report 4. Contingency Fund Request for Woodville Trail Art Jacobson 9:30 A.M. 5. WCA Request for Donation for County Government Video G. Clerk of Court -A. Pr-Qsantatien 30:30 A.M. 9,411dEL 7. Library A. Automation Report B. Review of Equity Issue *C. Resolution from Town of Hudson - Re: Transferring from 199G Tax Levy to Hudson Public Library 8. Computer Report A. Approval of Position Description for Computer Services Director 9. Personnel Report A. Discussion on 1997 Hiring Freeze B. Review of New Position Requests 10. Closed Session per WI Statute 19.85 (1) (c) Evaluation of Administrative Coordinator, Finance Director & Corporation Counsel 11. Return to Open Session per WI Statute 19.85 (2) 12. Tour of Library, Kinnickinnic County Forest & Tax Deed Property POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 8/1/9G, 8/7/96 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: August 9, 1996 9:00 A.M. LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 9, 1996 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: 1. Review of Vouchers 2. Fees for Marriage Ceremonies Held at NEW BUSINESS: 1. Citizen Input 2. Administrative Coordinator A. Juvenile Intake Report Government Center B. City Sewer and Water on Government Center Property 3. County Clerk Report 4. Contingency Fund Request for Woodville Trail Art Jacobson 9:30 A.M. 5. WCA Request for Donation for County 6. Clerk of Court A. Collections Presentation 10:30 7. Library A. Automation Report B. Review of Equity Issue 8. Computer Report A. Approval of Position Description Director 9. Personnel Report A. Discussion on 1997 Hiring Freeze B. Review of New Position Requests 10. Closed Session per WI Statute 19.85 Administrative Coordinator, Finance Counsel Government Video F for Computer Services (1) (c) Evaluation of Director & Corporation 11. Return to Open Session per WI Statute 19.85 (2) 12. Tour of Library, Kinnickinnic County Forest & Tax Deed Property POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 8/1/96 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS Imo' b r r C:'.fl FINANCE COMMITTEE Regular Session August 9, 1996 Meeting called to order at 9:10 a.m. by Chair Brown. Members present: Don Brown, John Bradley, Robert Boche, LuVerne Burke; absent: Bill Oemichen (excused). Staff present: Administrative Coordinator John Krizek, Corporation Counsel Greg Timmerman, County Clerk Sue Nelson. Others present: Suprs. Dowd, Giese, Mehls, Jacobson, Raymond, Filipiak, Luckey and members of the press. Motion by Boche, 2nd By Bradley to adopt the agenda. Carried. Next meeting scheduled for September 9. Motion by Bradley, 2nd by Burke to approve the July minutes. Carried. Vouchers: Brown reviewed the vouchers earlier. No problems were found but he did note the $900 payment for Sheriff's department personnel training on riding a motorcycle. A machine was purchased for $1. Fees for Marriage Ceremonies in Gov't. Center: Committee took no action on a fee for this service. Personnel Report: Chair Brown alluded to the hiring freeze last year and presented language for a freeze for 1997. This motion was addressed later. New and Upgraded Positions: Health and Human Services Director John Borup requested a Social Worker in Long -Term Support be upgraded from LTE to full time. No county dollars are involved and there is a sunset clause stating if money is not available, the position would be reviewed by County Board. Another request is a Family Resources Aide which was previously funded as a temporary position. This would require $1400 more of county property tax dollars and would be funded by Human Services block grant. Borup reported in 1991 Health and Human Services were 49.2% of total County operations; in 1995, 43.1%. Their budget freeze is at the 1994 level. Positions eliminated were: night time receptionist, some clerical, eight positions in the discontinued Alcohol/Drug Abuse program, and two and one-half from laundry. Long Term Support is the large growth area which has added eight new positions. The number of clients served has gone down in the mental health area but has increased in child protection. Chair Brown commented the charts shown by Borup showed positive use of resources plus maximizing them and he complimented Borup on his competency in running the department and for the good report. Motion by Burke, 2nd by Boche to approve the Social Worker and Family Resources Aide for Health and Human Services. Carried. Zoning Administrator: Bradley noted the Personnel Committee supported this additional position and the Board of Adjustment would give the $5,000 budgeted for a court reporter towards this position. Ron Raymond said the reorganization of the Zoning Department includes hiring a new Zoning Administrator and creating a Zoning Specialist 1 position. Both staff and Planning, Zoning and Parks Committee agreed — people in these positions are at capacity. Motion by Bradley, 2nd by Burke to approve a Zoning Specialist at a cost of $53,890 including wages and fringes. Jail Bookkeeper: Upgrade from half-time to full time (permanent). Jail Captain Karen Humphrey said more time is needed to track double bunking, medical co -payments from inmates and charges to see the nurse. This position would be revenue producing but would also need county dollars. Cost of position would be an additional $15,189. Average daily Jail population is 99 and jail revenue was $559,107 from January through July of 1996. Chief Deputy Max Ihrke indicated the Public Protection Committee has recommended an increase in charges for keeping prisoners of $50 to $55 per day. Primary Services Deputies (3): Patrol Captain Roland Thompson stated there have been 15 deputies since March of 1989. Three new deputies provides for a full shift and activity in the county is increasing. There is a Federal grant available for up to $75,000 per officer. The third deputy would serve as a Juvenile Officer. Bradley noted there are many more domestic calls now. The first request called for $106,000 in county dollars but the request is now $99.051 because it costs less for an investigative officer car than equipping a patrol car. Chair Brown suggested if the positions were approved, the dollars be placed in the Contingency fund and a sunset provision be added to review positions after three years. Motion by Bradley, 2nd by Burke to approve upgrade for the Jail Bookkeeper and the three primary service deputies. Carried. Kinnickinnic Watershed Protect Technician: Ron Raymond noted the position needs no county dollars and is funded by the WI DNR. Brown stated he objects to automatically spending grant money. Motion by Burke, 2nd by Boche to send this to County Board with no recommendation. Carried. Judicial Assistant for Circuit Courts: Krizek reported the State authorized Circuit Court grant requires 2/3 of a position per judge which the County presently has. Formerly two Clerk of Court staff did the scheduling and courtroom clerking. Now Judicial Assistants do scheduling and no courtroom work. Brown said Personnel Committee Chair Krueger said that, although this request was approved by the Personnel Committee, Krueger thought there was only one judicial assistant. Because there are two, he has changed his mind on approval of a new half time position. Motion by Boche, 2nd by Bradley to send this issue back to the Personnel Committee. Carried. 1997 Hiring Freeze: Motion by Boche, 2nd by Bradley that all requests for new and upgraded employment positions for 1997 be frozen, except positions that are grant -funded or revenue -producing from funding V, sources other than property tax dollars, or are the result of departmental/office reorganization. Carried. Woodville Trail Request: Supr. Art Jacobson explained the trail from Woodville to Spring Valley is used for snowmobiling, walking and some biking. Working with Parks Director Joe Grant and the Planning Department, a project plan has been developed to improve the trail for more use. The Army Reserve Engineers Unit has agreed to assist in getting approval for the project. The county would pay costs for fuel and materials and the Army would provide labor and equipment. However, a bridge must be built at a river crossing and the Army does not wish to build it. Jacobson requested $22,000 to buy a pre -built bridge. The Towns of Eau Galle, Baldwin and Hammond, Village of Woodville and Sportsman Alliance have offered monetary and other material support. The trail expenses would be included in the Parks budget at an estimated cost of $25,000 for three years. Motion by Boche, 2nd by Bradley to approve $22,000 from the Contingency fund for Woodville trail bridge. Carried. Jacobson thanked the committee for their support. Kinnickinnic County Land: Bradley announced the Kinnickinnic Town Board is no longer interested in purchasing this county forest property and they recommended marketing this parcel. Library Reports: Chair Brown said a special meeting will be scheduled to review the equity issue. Ron Raymond presented the Library Automation report. Two vendors were considered: Dynix (cost of $297,910) and Winnebago (cost of $60,732) which the librarians preferred. IFLS (Indianhead Federated Library System) has a $45,000 grant available. Raymond reported the committee did not approve either system but requested IFLS study this issue and recommend a way to automate. Motion by Bradley, 2nd by Boche to accept the report and relay commendations to the committee for their efforts. Town of Hudson Resolution: Krizek stated the Town of Hudson passed a resolution to withdraw their tax levy from the County and pay directly to the City of Hudson Library. The Village of North Hudson did also. Town of Hudson believes it improves the service of the Hudson Library by giving them the cash rather than receive an equitable amount.in services from the County Library. Corporation Counsel Greg Timmerman advised State law allows the county to levy municipalities for county library services unless they are exempt by funding their own library. If municipalities meet the qualifications, the County Board has to exempt them from the tax levy. Timmerman indicated the Town of Hudson would have to expend $40,000 levy this year for Library services. Motion by Bradley, 2nd by Burke to postpone action until verification of expenditure by Town of Hudson. Carried. Computer Services: A new job description for Computer Services Director was distributed. Motion by Burke, 2nd by Boche to approve the new job description and refer it to Personnel and the Hay evaluation company for a reclassification study. Carried. 3 Administrative Coordinator: John Krizek had talked to the three Judges, District Attorney and Sheriff regarding Juvenile Intake. All agreed the system is working but would like the staff from Health and Human Services located in the Government Center. No further request on this issue. City Sewer and Water: Krizek received a letter from Brian Grametz, City of Hudson Administrator, regarding a $300,000 impact fee for water and storm sewer through Gov't Center property. Krizek is checking on the legality of impact fees for Government entities. The City Council voted that the county pay upfront because "they can borrow money as cheaply as the City can". The County has already paid for a share of the lift station. Krizek sent a letter to the City asking for a permanent solution. Krizek also reported a 7.52o decrease in a total pure loss premium with WMMIC for 1997. The Safety and Security team will report soon to the Finance Committee. County Clerk: Sue Nelson noted the savings in paper using the punch card system for the September 10 primary election. The paper ballots are six pages each with five being discarded because voters can vote for one party only in the primary. WCA Request: Boche shared a letter from WCA requesting donations for a new video on county government. Committee wanted more information on the video which will be shown at the WCA convention in September. Postponed action until October. Closed Session for Evaluation of Admin. Coordinator Finance Director and Corp. Counsel: Motion to move into closed session by Bradley, 2nd by Boche. Roll call vote: all yes. Carried. Motion by Bradley, 2nd by Burke to come out of closed session. Roll call: all yes. Carried. LuVerne Burke resigned from the Finance Committee and County Board of Supervisors effective midnight on August 9th. Brown asked that thank you letters be sent to both Burke and Oemichen. Tour of Library and tax deed property postponed. Meeting adjourned at 1:45 p.m. Sue E. Nelson Recording Secretary 0 sources other than property tax dollars, or are the result of departmental/office reorganization. Carried. Woodville Trail Request: Supr. Art Jacobson explained the trail from Woodville to Spring Valley is used for snowmobiling, walking and some biking. Working with Parks Director Joe Grant and the Planning Department, a project plan has been developed to improve the trail for more use. The Army Reserve Engineers Unit has agreed to assist in getting approval for the project. The county would pay costs for fuel and materials and the Army would provide labor and.equipment. However, a bridge must be built at a river crossing and the Army does 'not wish to build it. Jacobson requested $22,000 to buy a pre -built bridge. The Towns of Eau Galle, Baldwin and Hammond, Village of Woodville and Sportsman Alliance have offered monetary and other material support. The trail expenses would be included in the Parks budget at an estimated cost of $25,000 for three years. Motion by Boche, 2nd by Bradley to approve $22,000 from the Contingency fund for Woodville trail bridge. Carried. Jacobson thanked the committee for their support. Kinnickinnic County Land: Bradley announced the Kinnickinnic Town Board is no longer interested in purchasing this county forest property and they recommended marketing this parcel. Library Reports: Chair Brown said a special meeting will be scheduled to review the equity issue. Ron Raymond presented the Library Automation report. Two vendors were considered: Dynix (cost of $297,910) which the librarians preferred and Winnebago (cost of $60,732). IFLS (Indianhead Federated Library System) has a $45,000 grant available. Raymond reported the committee did not approve either system but requested IFLS study this issue and recommend a way to automate. Motion by Bradley, 2nd by Boche to accept the report and relay commendations to the committee for their efforts. Town of Hudson Resolution: Krizek stated the Town of Hudson passed a resolution to withdraw their tax levy from the County and pay directly to the City of Hudson Library. The Village of North Hudson did also. Town of Hudson believes it improves the service of the Hudson Library by giving them the cash rather than receive an equitable amount in services from the County Library. Corporation Counsel Greg Timmerman advised State law allows the county to levy municipalities for county library services unless they are exempt by funding their own library. If municipalities meet the qualifications, the County Board has to exempt them from the tax levy. Timmerman indicated the Town of Hudson would have to expend $40, 000 levy this year for Library services. Motion by Bradley, 2nd by Burke to postpone action until verification of expenditure by Town of Hudson. Carried. Computer Services: A new job description for Computer Services Director was distributed. Motion by Burke, 2nd by Boche to approve the new job description and refer it to Personnel and the Hay evaluation company for a reclassification study. Carried. 3 Administrative Coordinator: John Krizek had talked to the three Judges, District Attorney and Sheriff regarding Juvenile Intake. All agreed the system is working but would like the staff from Health and Human Services located in the Government Center. No further request on this issue. City Sewer and Water: Krizek received a letter from Brian Grametz, City of Hudson Administrator, regarding a $300,000 impact fee for water and storm sewer through Gov't Center property. Krizek is checking on the legality of impact fees for Government entities. The City Council voted that the county pay upfront because "they can borrow money as cheaply as the City can". The County has already paid for a share of the lift station. Krizek sent a letter to the City asking for a permanent solution. Krizek also reported a 7.52% decrease in a total pure loss premium with WMMIC for 1997. The Safety and Security team will report soon to the Finance Committee. County Clerk: Sue Nelson noted the savings in paper using the punch card system for the September 10 primary election. The paper ballots are six pages each with five being discarded because voters can vote for one party only in the primary. WCA Request: Boche shared a letter from WCA requesting donations for a new video on county government. Committee wanted more information on the video which will be shown at the WCA convention in September. Postponed action until October. Closed Session for Evaluation of Admin. Coordinator Finance Director and Corp. Counsel: Motion to move into closed session by Bradley, 2nd by Boche. Roll call vote: all yes. Carried. Motion by Bradley, 2nd by Burke to come out of closed session. Roll call: all yes. Carried. LuVerne Burke resigned from the Finance Committee and County Board of Supervisors effective midnight on August 9th. Brown asked that thank you letters be sent to both Burke and Oemichen. Tour of Library and tax deed property postponed. Meeting adjourned at 1:45 p.m. Sue E. Nelson Recording Secretary 4