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HomeMy WebLinkAboutFinance 06-10-1996ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 10, 1996 ***Note Date Change*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July 9, 1996 ACTION ON PREVIOUS MINUTES ***ELECTION OF OFFICERS*** UNFINISHED BUSINESS: 1. Review of Vouchers 2. Kinnickinnic Land Disposition (Purchase of County Land by Town of Kinnickinnic) NEW BUSINESS: 1. Administrative Coordinator Report A. Defeasance of WMMIC Bonds B. Information Services Committee Membership 2. Finance Director Report A. Investment of County Funds B. Contingency Fund Transfer- Jail Captain Karen Humphrey C. Mitel Update D. Departmental Organization 3. County Clerk Report A. Tax Deed Property B. Inter-Com System 4. Clerk of Court Report A. Printer for KIDS Checks 5. Collections by Credit Cards 6. Claim from Town of Emerald for Vehicle Fire Call 7. Judge Lundell - Transfer of Juvenile Intake Services from Department of Human Services to Courts (Or Handle Jointly) 8. Closed Session per WI Statute 19.85 (1)(g) Large Assembly Ordinance -Conferring With Legal Counsel Regarding: Alice, Inc. vs. St. Croix County 9. Return to Open Session per WI Statute 19.85(2) *10. Junker Landfill Assessment *11. Junker Landfill Lawsuit POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 5/30/96,6/5/96 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 10, 1996 ***Note Date Change*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July 9, 1996 ACTION ON PREVIOUS MINUTES ***ELECTION OF OFFICERS*** UNFINISHED BUSINESS: 1. Review of Vouchers 2. Kinnickinnic Land Disposition (Purchase of County Land by Town of Kinnickinnic) NEW BUSINESS: 1. Administrative Coordinator Report A. Defeasance of WMMIC Bonds B. Information Services Committee Membership 2. Finance Director Report A. Investment of County Funds B. Contingency Fund Transfer- Jail Captain Karen Humphrey C. Mitel Update D. Departmental Organization 3. County Clerk Report A. Tax Deed Property B. Inter-Com System 4. Clerk of Court Report A. Printer for KIDS Checks B. GC Collection Agency 10:30 A.M. 5. Collections by Credit Cards 6. Claim from Town of Emerald for Vehicle Fire Call 7. Claim from Town of Star Prairie for Vehicle Fire Call 8. Judge Lundell - Transfer of Juvenile Intake Services from Department of Human Services to Courts (or Handle Jointly) 9. 944:14 94appGr-t Department -Re(j44est ZGr Tempgrary me _jaqq4,t4,en9 f-e:e 19-9-7 DELETE 10. Closed Session per WI Statute 19.85 (1)(g) Large Assembly Ordinance -Conferring With Legal Counsel Regarding: Alice, Inc. vs. St. Croix County 11. Return to Open Session per WI Statute 19.85(2) *12. Junker Landfill Assessment POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 5/30/96 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 10, 1996 ***Note Date Change*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July 9, 1996 ACTION ON PREVIOUS MINUTES ***ELECTION OF OFFICERS*** UNFINISHED BUSINESS: 1. Review of Vouchers 2. Kinnickinnic Land Disposition (Purchase of County Land by Town of Kinnickinnic) NEW BUSINESS: 1. Administrative Coordinator Report A. Defeasance of WMMIC Bonds B. Information Services Committee Membership 2. Finance Director Report A. Investment of County Funds B. Contingency Fund Transfer- Jail Captain Karen Humphrey C. Mitel Update D. Departmental Organization 3. County Clerk Report A. Tax Deed Property B. Inter-Com System 4. Clerk of Court Report A. Printer for KIDS Checks B. GC Collection Agency 10:30 A.M. 5. Collections by Credit Cards 6. Claim from Town of Emerald for Vehicle Fire Call 7. Claim from Town of Star Prairie for Vehicle Fire Call 8. Judge Lundell - Transfer of Juvenile Intake Services from Department of Human Services to Courts (or Handle Jointly) 944:14 9;aPP84F;6 pep&3Ft-fRent- Retciest= 4=-iffie Fe)54:1C4eftq- 4�eT�794 bELP_TE- 10. Closed Session per WI Statute 19.85 (1)(g) Large Assembly Ordinance -Conferring With Legal Counsel Regarding: Alice, Inc. vs. St. Croix County 11. Return to Open Session per WI Statute 19.85(2) POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in . this order) DATE: 5/30/96 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert M. Boche, Chair St. Croix County Board FROM: Donald Brown, Chair COMMITTEE TITLE: FINANCE DATE: June 10, 1996 ***Note Date Change*** LOCATION: St. Croix County Government Center CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: July 9, 1996 ACTION ON PREVIOUS MINUTES ***ELECTION OF OFFICERS*** UNFINISHED BUSINESS: 1. Review of Vouchers 2. Kinnickinnic Land Disposition (Purchase of County Land by Town of Kinnickinnic) NEW BUSINESS: 1. Administrative Coordinator Report A. Defeasance of WMMIC Bonds B. Information Services Committee Membership 2. Finance Director Report A. Investment of County Funds B. Contingency Fund Transfer- Jail Captain Karen Humphrey C. Mitel Update D. Departmental Organization 3. County Clerk Report A. Tax Deed Property B. Inter-Com System 4. Clerk of Court Report A. Printer for KIDS Checks B. GC Collection Agency 10:30 A.M. 5. Collections by Credit Cards 6. Claim from Town of Emerald for Vehicle Fire Call 7. Claim from Town of Star Prairie for Vehicle Fire Call 8. Judge Lundell - Transfer of Juvenile Intake Services from Department of Human Services to Courts (Or Handle Jointly) 9. Child Support Department -Request for Temporary Part-time Positions for 1997 10. Closed Session per WI Statute 19.85 (1)(g) Large Assembly Ordinance -Conferring With Legal Counsel Regarding: Alice, Inc. vs. St. Croix County 11. Return to Open Session per WI Statute 19.85(2) POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) DATE: 5/30/96 COPIES TO: County Board Office News Media/Notice Board County Clerk County Board County Departments *ADDITIONS/CHANGES/CORRECTIONS FINANCE COMMITTEE Regular Meeting June 10, 1996 Meeting called to order by Chair Don Brown at 9:00 a.m. He welcomed the guests, press and Supervisors present. Members present: Don Brown, Robert Boche, John Bradley, LuVerne Burke and Bill Oemichen. Staff present: Admin. Coordinator John Krizek, Finance Director Rich Loney, Corporation Counsel Greg Timmerman and County Clerk Sue Nelson. Others present: Suprs. Bill Krueger, Jack Dowd, Herb Giese, Linda Luckey; Bob Pierce from the Town of Somerset; members of the press. Agenda: Motion by Oemichen, 2nd by Boche to adopt the agenda. Carried. Next meeting date is July 9. Minutes: Motion by Bradley, 2nd by Burke to approve the April minutes. Carried. Elections: County Board Chair Boche started the elections by calling for nominations for Chair. Bradley nominated Brown. There were no other nominations so a unanimous ballot was cast for Brown. Chair Brown asked for nominations for Vice Chair. Oemichen nominated Bradley; there being no other nominations a unanimous ballot was cast for Bradley. Oemichen nominated Burke for secretary; a unanimous ballot was cast for Burke. Vouchers: Boche had reviewed the May vouchers. Motion by Bradley, 2nd by Burke to approve. Carried. Brown reviewed the June vouchers; motion by Oemichen, 2nd by Bradley to approve. Carried. Judge Lundell - Transfer of Juvenile Intake Services: Judge Lundell first reported Small Claims mediation using area citizens has been successful. Everyone involved is to be commended. Lundell stated the Judges will be asking for a half time judicial assistant in the 1997 budget. This person could utilize the same space of the half-time Family Court Commissioner secretary. This request will be on the July agenda. Judge Lundell said Juvenile Intake consists of receiving referrals, meeting with juveniles and their parents and then is referred to the District Attorney's office. This intake has been under Human Services since 1980 and the WI Statutes allow for where it is now, or in the courts, or a combination of both. The three Judges recommend the combination. Since distance is a bit of a problem, Lundell said response time would be better if a staff person (could be from Human Services) was located at the Government Center. Lundell believes this arrangement would be better for the courts and District Attorney's office. Health and Human Services Director John Borup and Supervisor of Juvenile Intake Kathy Dunlap presented their issues. Borup feels the process is working well and 17 miles is not an issue. He also questioned the cost to the county if intake staff were supervised by the Judges and, if so, would state aid still continue. Ms. Dunlap believes service would be hindered in a combination arrangement and said it is best to have social workers housed with other staff where there is continuity with a staff person working with families. Chair Brown asked Administrative Coordinator Krizek to study this 1 issue further and report to both Finance and Health and Human Services Committees. Public Protection Chair Wm. Krueger requested the Sheriff's Dept. be involved in the report because they transport juveniles to Eau Claire. Boche asked Judge Lundell for action on the Security Committee he is to appoint. Lundell will meet with Supr. Krueger who is a member of the County Safety and Security Team. Kinnickinnic Land Purchase: Kinnickinnic Town Chair Jerry Larson stated the Town wants 25 A. for a park and new Town Hall/Community Center but they don't want to pay a lot. Appraisals done by both Fred Nagel and Midwest Appraisals indicated a value of $35,000 for the 25 A. Larson noted the d ifference in charges of appraisers - Nagel - $300; Midwest- $125. Larson read a letter from Kinnickinnic resident John Swenson in which Swenson requested the county transfer the property to the Town because it is already publicly owned land. Bradley noted this would be an opportunity for the county to provide recreation for county citizens, the Town Hall is in disrepair and would like this committee to determine a fair price. Supr. Giese commented that obtaining the land for a new Town Hall makes sense but from the standpoint of a park, would Kinnickinnic be asking the county for funds for the park and are other Towns going to ask for money or land for parks. Boche stated maybe Deer Park and Cylon will want forest land for a park in the future. Chair Brown asked to table this matter until July; committee will view property and may offer it for public sale. Bradley suggested combining a tour of the Library and Kinnickinnic County Forest. Kinnickinnic Town is charged for two appraisals; place on July agenda. During a break, Bob Pierce, Town of Somerset, expressed concerns about the enforcement by the county in the Zoning, Corporation Counsel and Sheriff's Departments. When Ordinances are not followed, there is no enforcement. Oemichen responded that the redesigning of the Planning and Zoning Department is underway. A Citizen Input item will be added to the monthly Finance agenda. Closed Session Per WI Statute 19.85 (1) (c Large Assembly ordinance Motion by Boche, 2nd by Bradley to move into closed session. Roll call vote: all yes. Carried. Motion by Boche, 2nd by Bradley to come out of closed session. No action taken. Administrative Coordinator: John Krizek reported in 1988 the County was in a situation of having no liability carrier. A mutual insurance corporation called WMMIC was formed. The County had to buy bonds to get equity in the corporation and $650,000 was borrowed to pay for these bonds. We are paying interest of 6.32% to 8.651% on the borrowed money but the bond proceeds are invested and receiving an interest rate of 7.25 December, 1997 is the call date for a ballon payment of $475,309 or we must extend the bonds for another 10 years. If we buy our equity portion, the County still has the money as an asset in the general fund. The guaranteed interest of 7.25% on our equity would derive enough 2 income to pay the annual premium. Krizek said we may still have to levy for the self insured retention fund. Another benefit is the $113,718 dividend payment to the county from WMMIC in November, 1997 which means it would lower our cost to buy the bonds to $361,592. A motion of intent is needed from this committee. Brown commented if we sign up for another 10 years it is not as easy to redeem the bonds. If we choose to go to another company, we can take $650,000 equity and go. Motion by Bradley, 2nd by Burke to give preliminary indication that St. Croix County defease the bonds December 1, 1997 and that defeasance purchase becomes a segregated part of the general fund. Carried. Information Services Committee: Krizek said presently membership is limited to two County Board Supervisors and would like to increase this to three. Motion by Burke, 2nd by Brown to increase membership on Information Services Committee to three County Board members. Carried. County Board Chair will make third appointment. Krizek noted this committee is working on more power at desktops and becoming part of the information age in Wisconsin. There was $7,000 in lightning damage at the Nursing Home recently. Krizek referred to a Dept. of Revenue letter sent to the City of Hudson regarding TID #4. Motion by Oemichen, 2nd by Bradley to ask City of Hudson for a response to the letter. Carried. Finance Director: Rich Loney had Jail Captain Karen Humphrey relay her request. Humphrey said the jail's small equipment budget has $2250 and two new air packs are needed which would exceed this budget by $1500. Finance Committee recommended taking the extra $1500 from the jail assessment fund. Humphrey showed an average jail population chart which showed the population is remaining steady. Loney said the Mitel phone system installed May 3rd is operating well. Call accounting will be installed in June and a report will be given in July. In regard to Finance Department reorganization, Loney noted that one employee is retiring. He would like to revise job descriptions for all employees, forward the change in pay grade to the Personnel Committee and leave one more position vacant. Computer automation has aided in reducing number of employees. Loney may be requesting further computer equipment. Chair Brown commended Loney on this reduction in staff which means a savings of about $27,000 including increase in pay grade. Motion by Bradley, 2nd by Boche that Loney revise job descriptions with the title of financial assistant for all Finance Dept. employees, refer these to Personnel Committee for change in pay grade and classification. Carried. Investment of County Funds: Loney reiterated the purchase of CD's through the bidding process with local banks. Investments would be done monthly in one year increments in order to maintain liquidity of funds. c Chair Brown asked Loney to have current rates for the July meeting. He also is inviting Standing Committee Chairs (elected and appointed committees) to the July meeting to explain the Finance Committee goals for the 1997 budget. County Clerk: Sue Nelson referred to the tax deed properties listed for sale with bids due July 3. Several small parcels have been sold to adjacent landowners which will remove them from the tax deed list and place them back on the tax roll. Nelson displayed a boat air horn signal which she uses as a warning for approaching tornados or for evacuation of the building. A bid was presented for an intercom system. Committee would like to have at least one more bid for comparison and readdress this in July. Clerk of Court: Krizek explained a new check signer is needed for the larger checks used with the KIDS program. Motion by Boche, 2nd by Oemichen to purchase this signer for $2700 from the contingency fund. Carried. Collections by credit cards and a presentation from a collection company will be presented in July. Fire Call Claim, Town of Emerald: Clerk Nelson showed a Sheriff's report indicating this vehicle entered the ditch on a town road and not a county road. Timmerman said the Town should try to collect through Small Claims court. Motion by Bradley, 2nd by Oemichen to deny this claim. Carried. Junker Landfill Assessment and Lawsuit: Corporation Counsel Greg Timmerman attended the Town of Hudson Board of Review to reduce evaluation of the landfill from $22,500 to zero. He argued the land had no value and was contaminated. It is assessed at the lowest swampland and dump assessment which is $500 per acre. The Board of Review made no change in the determination. Motion by Boche, 2nd by Bradley that Timmerman appeal this ruling to the State. Regarding the lawsuit, Timmerman reviewed the materials at the Hudson City Library. The report said pollution is caused by gas produced in the landfill which is migrating and being absorbed by ground water. TCE (trichloroethene) is present but the report does not determine where this element came from. Timmerman would like to continue on with the development of the lawsuit. He has answered the complaint. At this point Junker Landfill Trust, Junker Landfill Group and the State are more involved. Evaluations: Evaluation of Administrative Coordinator, Finance Director and Corporation Counsel will be done at the August meeting. Tours of the Library and Kinnickinnic County Forest will be on the July Finance Committee agenda. Motion to adjourn by Bradley, 2nd by Boche. Meeting adjourned at 12:40 p.m. LuVerne Burke Secretary