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HomeMy WebLinkAboutHuman Resource Network 07-10-1996a ST. CROIX COUNTY NOTICE OF BOARD MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: Maureen Farrell, President COMMITTEE TITLE: Human Resource Network of St. Croix County DATE: July 10, 1996 TIME: 1:30 P.M. LOCATION: St. Croix County Government Center (1281) CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 4 1996 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: Agency Sharing Membership Committee Report Transportation Committee Report Resolution on Housing ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Maureen Farrell DATE: 7/2/96 COPIES TO: COUNTY BOARD OFFICE COUNTY CLERK NEWS MEDIA/NOTICE BOARD COMMITTEE MEMBERS A ST. CROIX COUNTY NOTICE OF BOARD MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: Maureen Farrell, President COMMITTEE TITLE: Human Resource Network of St. Croix County DATE: July 10, 1996 TIME: 1:30 P.M. LOCATION: St. Croix County Government Center (1281) CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: September 4 1996 ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS: NEW BUSINESS: Agency Sharing Membership Committee Report Transportation Committee Report Resolution on Housing ANNOUNCEMENTS AND CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (Agenda not necessarily presented in this order) SUBMITTED BY: Maureen Farrell DATE: 7/2/96 COPIES TO: COUNTY BOARD OFFICE COUNTY CLERK NEWS MEDIA/NOTICE BOARD COMMITTEE MEMBERS HUMAN RESOURCES NETWORK OF ST. CROIX COUNTY July 10, 1996 (76' & sunny) PRESENT: Cindy Griffin, St. Croix County Health and Human Services; Judy Leahy, St. Croix Job Center; Mary Lestrud, U. W. Extension; Kris Pawlowski, West Cap; Carolyn Krieger, St. Croix Health Center - Nursing Home; Maureen Farrell, St. Croix County Library; Thomas Holland, St. Croix Valley YMCA; and Sandra Larson, Family Service St. Croix. Neither Sandy Gehrmann or Barb Blaisdell, Dept. on Aging, were able to attend. The meeting was called to order at 1:35 p.m. by Chair Maureen Farrell. The minutes from the last meeting were approved, followed by agency sharing. Agency Sharing YMCA - Tom shared that they have completed their first year in their building and have 500 members. They are currently involved in long-term planning with emphasis on preventative programming, subsidized programs and the teen leader program. Family Service St. Croix - Sandy reported that their agency has a new executive director and we expect to see changes in the future. Health and Human Services - Cindy stated that they now have 3 ADOA counselors and a psychologist on staff. They are currently recruiting for foster homes. Job Center - Judy shared that Job Service and PIC have consolidated into the St. Croix Job Center located in New Richmond. They have 3 job nets at the office for accessing statewide jobs and 2 Internet stations for searching out jobs worldwide. Says there are jobs available around this area averaging $6.00 - $6.50. Reports that W2 is working: caseload has been reduced from 250 to 60. Will be funding a 3 credit course about getting and keeping a job. Extension - Mary says they are very busy getting ready for the county fair, July 22-25. Also have been awarded a grant of $25,000 to be used in juvenile delinquency prevention. October 19th is their Reading Festival. WestCap - Kris spoke about the Housing Voucher Program where HUD picks up 60% of the rent for enrollees. They have 60 filled vouchers with 120 on waiting list. Emergency Rent Program is available also. Programs running include Full Circle which is early Head Start, the Food Nutrition Program, and the Weatherization Program which is still accepting applications. Nursing Home - Carolyn shared that they are admitting those who require acute care, as well as terminal patients. They are part of the group considering joining Allina. Y Library - Maureen reported that they will again have their annual book sale at the Glenwood Fair, July 25-27. They have hired Dana Bjerke to do outreach, displays and work with kids. Membership Committee Reps Thomas Holland reported that the committee saw their purpose as: to identify and define memberships as well as the structure and purpose of the meetings. A copy of their report is attached to these minutes and will be voted on at the next meeting. •• • ' =•• Unavailable as Barb Blaisdell was out ill. Resolution on Housing Discussed concerns about lack of affordable housing in this area. Maureen agreed to work with Barb and draft up a statement to approve at our next meeting. Minutes from January 3, 1996 meeting were approved. Meeting was adjourned. Submitted by: Sandra Larson HUMAN RESOURCE NETWORK Membership Sub Committee April 10, 1996 NOTES PRESENT: Maureen Farrell, Cindy Griffin, Tom Holland (Chair), Mary Lestrud, Avalene Swanson MEMBERSHIP DEFINITION (This discussion relates to the bylaws.) Discussion: The term "human services" might be too broad? Or perhaps too narrow? Conclusion: best to leave the term as is and let potential members self-select based on their understanding of the work of their agency and how it would fit with the Human Resource Network. Consensus was reached on these points: Define members of the Human Resource Network (HRN) as non- profit agencies which provide human services to residents of St. Croix County and/or are located in St. Croix County. (Section 1.01) Include the idea of information -sharing and collaboration in defining the purpose of the Human Resource Network. (Section 1.01) Define eligible members using above criteria. Attach a roster of current member agencies to the bylaws. The intent of this suggestion is to make it possible to add an agency as a new member without revising the bylaws. (Section 2.01) Each member agency should designate an individual (the director or a staff member with a broad perspective) to attend HRN meetings regularly in order to provide continuity. A substitute should be sent when the regular representative is unable to attend. Representatives should report news from HRN meetings to their agencies. These suggestions might be incorporated into a member profile document (to be developed) rather than the bylaws. A question: Should HRN continue? Are people too busy/too discouraged about funding and program cuts to attend meetings? This question should be discussed by the entire membership. MEETING FORMAT AND STRUCTURE f, Consensus was reached on these points: Meetings need to be purposeful, informative, and useful. Developing topics for meetings would help achieve above goal. Topics need to broad enough to interest diverse member agencies. Topics could be developed in several ways: member agencies submit topics of interest, brainstorm at meetings, nominal group process (possibly led by Jim Janke). Developing topics at the November meeting for the following year is recommended. This would allow time to publish the topics and assign responsibility for specific topics to specific agencies. Each member agency should be asked to plan and provide a program based on topics selected by entire membership. Meetings should include sufficient time to discuss HRN's response to the topic. Responses might include: action steps, advocacy, letter to the County Board, networking among agencies. Agency sharing should include: written reports to attach to the minutes, brochure/handouts placed on a table, focused responses to the topic of the meeting. Any agency with a current "hot issue" could announce it at the beginning of the meeting. Meeting structure: 15 minutes Business meeting (reports, housekeeping) 15 minutes "Hot Issue" announcements (if needed) 30 minutes Presentation of topic 30 minutes Questions and HRN responses to the topic 30 minutes Networking, reviewing brochures/handouts The transition to the above meeting structure should be gradual and might take place over the remainder of this year. Possible agendas: May Topic: Housing Report: Distribute written report from Membership July Topic: Working with volunteers (Sharon Smith) Reports: Bylaws, Membership September Topic: Transportation Report: Transportation November Topic: Identify topics for 1997 Report: Open A question: Should the meeting time be changed? Would a time coinciding with the beginning or ending of the work day be more convenient for members? Entire group should discuss this issue. Other thoughts: -clarify the mission of HRN and identify participation requirements as a way to both recruit and retain members -consider a panel approach to topics when possible -consider developing a pocket -sized directory of agencies for quick reference -consider including a listing of meeting topics in directory -the idea of field trips to member agencies, while appealing, seems too time-consuming to be practical -consider scheduling all meetings in the same location -new county residents bring expectations for human services programs with them (early childhood education, library services, etc.) ; develop a way to "surface" these issues both for HRN and for decision makers RECRUITMENT, RETENTION ISSUES Discussion on recruitment procedures: Should there be a limit to the size of HRN? Does the present membership need to approve agencies which are applying for membership? Should membership be open to any agency which meets the definition of membership as stated in the bylaws? Consensus was reached on these points: Develop a member profile which would include the role and responsibilities of member agencies. The YMCA's Board Director Profile might serve as a model. Discuss this idea with the membership of HRN. If the response is favorable, appoint a sub- committee to draft a profile. Track meeting attendance. Establish categories of present, excused, absent. Follow-up calls to agencies which are not attending regularly should be made by the president. A yearly calendar including meeting dates and topics should be prepared for members. The date of the next meeting should be placed on each agenda. Publish topics in local papers, inviting any interested person to attend. Members should be encouraged to invite guests to meetings. BY-LAWS C•m 0 t lu : ► :� • • ' • •1 C • ► • ICY Ilil ARTICLE I NAME AND OBJECTIVE OF ORGANIZATION Section 1.01 The name of this organization shall be the Human Resource Network of St. Croix County. The objective of the organization shall be the collaboration of St. Croix Human Resource agencies and individuals, to effectively, economically, and relevantly deliver services to the citizens of St. Croix County. ARTICLE U Section 2.01 Membership shall be comprised of representatives from the following county human service agencies who attend more than 4 meetings a year. • County Veterans Service Office • Extension • Department on Aging • Turningpoint • WestCap • W.I.T.C. • St. Croix County Human Services • Family Service St. Croix • West Central Wisconsin Private Industry Council/Job Service • Y.M.C.A. 0 Inter -Agency Council • County Library Section 2.02 Voting Privileges Only members as listed in this article shall be entitled to vote. Section 2.03 New Members New members may be added to the Human Resource Network by majority vote of its membership. Section 2.04 Addition RUresentation Meetings are open to any individual working within the scope of human services. ARTICLE III OFFICERS Section 3.01 Officers The officers of this organization shall be President, President Elect, and Secretary. Section 3.02 Elections Election of President Elect and Secretary shall take place annually at the November meeting. Section 3.03 Eli ibili Any member shall be eligible to serve as an officer. Section 3.04 Terms The term of office for all officers shall be one year. Officers shall assume their offices at the January meeting following their election. The President Elect shall automatically assume the office of. President the following year. Section 3.05 Absence of Officers from Individual Meetines If at any meeting the President is absent, the President Elect shall preside. If both officers are unable to be present for a meeting the absent officers shall be responsible for appointing a person to preside over that meeting. ARTICLE IV MEETINGS Section 4.01 Regular Meetings The regular meetings of the Human Resource Network of St. Croix County shall be held at 1:30 p.m. on the first Wednesday of January, March, May, July, September, and November. Section 4.02 Site Meeting site for the upcoming meeting will be determined at the close of each meeting, and/or by the President. Section 4.03 A en The agenda for the coming meeting, and the minutes from the previous meeting shall be mailed to each committee member, ten (10) days prior to the meeting date. Section 4.04 Meetings with designated agenda (1) July Meeting The July meeting shall be devoted to general review and revision of existing policies and the development of the next year's calendar of programs. (2) September Meeting The September meeting shall be devoted to review of D.O.T. 85.21 grant. (3) November Meeting The November meeting shall be devoted to election of officers. Section 4.06 Meetings (1) The Secretary shall keep an attendance log. (2) When a member is unable to attend, an alternative representative shall attend. (3) After two (2) unrepresented absences by any Member Agency during any one year, the Chair will refer the matter to the members for review and action. (4) Consideration shall be given to non-member concerns in the conduct of business. (5) Special meetings may be called at any time at the request of the Executive Committee. ARTICLE V EXECUTIVE COMMITTEE Section 5.01 There shall be an Executive Committee composed of the President, President Elect, and Secretary. ARTICLE VI SUB -COMMITTEE Section 6.01 Ad Hoc Sub -Committee Ad Hoc Sub Committees may be requested at any time by any member. The President will appoint a chairperson and members to serve on such a committee. ARTICLE VII PARLIAMENTARY AUTHORITY Section 7.01 Robert's Rules of Order shall govern the meeting. A copy of said Rules shall be available at each meeting. ARTICLE VIII QUORUM Section 8.01 A simple majority of the member agencies shall constitute a quorum for the transaction of business. ARTICLE I K AMENDMENT OF BY-LAWS Section 9.01 These By -Laws may be amended at any regular meeting by a two-thirds vote of the membership. Such proposed amendments shall be forwarded with the agenda and the previous month's minutes ten (10) days prior to the meeting at which the vote on proposed amendments will occur.