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Home My WebLink AboutLocal Emergency Planning Committe 02-28-1996�r **NOTE: DATE CHANGE** ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board FROM: Frank Ivy, Chairman LEPC COMMITTEE TITLE: Local Emergency Planning Committee DATE OF MEETING: Wednesday - February 28, 1996 TIME: 1:00 P.M. LOCATION: Government Center - Emergency Government Conference Room 1101 Carmichael Road - Hudson, WI 54016 CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING Open ACTION ON PREVIOUS MINUTES UNFINISHED BUSINESS 1. Report on New Richmond tabletop and functional exercises 2. Bylaws and Policies NEW BUSINESS 1. Adopt new LEPC Inspector policy 2. Inspector Report 3. Member resignation 4. SARA Equipment Grant 5. HMEP Training Grant 6. Hazmat training - State funding 7. SARA Plans Updated 8. SARA Pilot County Farm Outreach 9. New Farm Planning Facilities 10. Public comments ANNOUNCEMENTS AND CORRESPONDENCE Letter from Lt. Governor POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT (This agenda not necessarily presented in this order) SUBMITTED BY: Jack Colvard, Emergency Government PHONE #386-4719/386-4718 DATE: February 12, 1996 Copies to: County Board Office Committee Members County Clerk News Media/Notice Board ST. CROIX COUNTY LEPC MINUTES February 28, 1996 Meeting Those present included: Jack Colvard and Pam Benson, Emergency Government; Frank Ivy, Ayres Associates; Barbara Nelson, Public Health; Lee M. Cooper, WITC; Bruce Brantner, Emergency Communications; Bill Hawley, Baldwin Bulletin; Ken Weiske, Farmers Coop -Baldwin; Chuck Mehls and Arthur Jacobson, County Board. The meeting was called to order at 1:04 p.m. by Chairman Ivy. The agenda was approved on a Jacobson/Hawley MOTION. The 10/18/95 Minutes were approved on a Jacobson/Nelson MOTION. The next meeting will be held April 17th at 1:00 p.m. UNFINISHED BUSINESS 1. Report on New Richmond Tabletop and Functional Exercises Mehls spoke regarding the New Richmond exercises. He stated that most departments invited did participate in the exercises. Ron Kasperski, from the State Division of Emergency Government, came and acted as a mediator. Much was learned at the exercises by all participants. All agree that in -place sheltering would be safer for the residents. Two concerns that were brought up after the exercises were the safety of vital records and the chain of command if the incident commander was no longer able to be in charge. The issues of additional training and planning were discussed. 2. Bylaws and Policies Changes recommended by the sub -committee on By -Laws and the Section 304 Policy, were approved on a Cooper/Colvard MOTION. The balance of LEPC policies remained intact with no changes: Procedures for Establishing 311 and 312 Files, Procedures for Receiving and Processing Public Requests, Procedures for LEPC Notification of a Release, and Procedures for Review of HazMat Response Expenditures. NEW BUSINESS 1. Adopt New LEPC Inspector Policy Colvard stated that Ivy received his credentials as a SARA compliance inspector effective November 9, 1995. Ivy was appointed the authorized LEPC inspector for St. Croix County on a Mehls/Cooper MOTION. The State's policy for SARA compliance inspections was adopted on a Weiske/Hawley MOTION. 2. Inspector Report Ivy reported that he has visited several facilities in the area and has also gone to three new planning facilities at local farms. There will be a new planning facility in Hudson soon. Another facility was visited and given assistance in filling out their Tier 2 reporting forms (for hazardous materials). St. Croix County LEPC, cont. Minutes, 02/28/96 Page 2 3. Member Resignation Leon Pettee resigned as of 11/1/95 from the LEPC. Discussion followed regarding having another EMS person on the LEPC. Jacobson will be talking to a person that may be able to become a member of the LEPC. 4. Hazardous Materials Grants A total of nearly $30,000 in grant monies from five separate grants has been approved for St. Croix County. This grant money will pay for training classes for local Police, Fire, and EMS departments. One grant is for computer equipment for the Emergency Government and Emergency Communications Department, over the next five years. The Computer Grant is an 80/20 grant, with 80% of funds being provided by the State. 4a. SARA Grant The SARA Grant is $16,649. This grant pays for administration costs associated with the operation of the LEPC. 4b. SARA Computer Equipment Grant The SARA Computer Equipment Grant is $2,000 for FFY 1996. 4c. HMEP Training Grant The 1996 HMEP Training Sub -Grant was approved for $2,389. This grant will cover the costs for the following courses: (2) Incident Command System for EMS courses Unlimited Awareness Refresher classes (2) Operations Refresher courses (4) Hazardous Communication (HazCom) courses (1) CAMEO/ALOHA course 4d. HazMat Training - State Funding The 1996 Hazmat Training Grant received in St. Croix County is for $8,164.40. This grant will cover the costs for the following training to be offered: (1) NFA-ICS (Fire Service) course (2) Hazardous Materials for Ambulances courses (2) Hazmat for Hospitals courses (3) Operations Level 1 courses, (including Awareness) (2) Operations Level 2 courses (2) Incident Command System (ICS) for Law Enforcement courses 4e. SARA Pilot County Grant A sum of $300 has been requested and approved by the State to cover outreach expenditures incurred under the SARA Pilot County Outreach Program. 5. SARA Plans Updated The following SARA off -site plans have been updated since our last LEPC meeting: Blue Ribbon Feed -New Richmond, Friday Canning -New Richmond, St. Croix County LEPC, cont. Minutes, 02/28/96 Page 3 City of River Falls Well #5, New Richmond City Pool, Hudson Wells #3, #4, #5, #6, and #7, and the Hudson Wastewater Treatment Plant plan. 6. SARA Pilot County Farm Outreach St. Croix County and Dane County, Wisconsin were chosen for a pilot agricultural outreach program. This program is for educating and informing farmers of the SARA requirements for reporting hazardous materials they may use. Cenex in New Richmond agreed to be the pilot facility in this County. Cenex will be handing out brochures to farmers purchasing more than the threshold amount of extremely hazardous materials. Cenex held an open house on February 21, 1996 at the New Richmond Armory. Jan Grunewald from the State Division of Emergency Government, Benson and Ivy from this County manned the booth to get the word out to farmers about planning for hazardous materials on their farms, both for liability and for the safety of emergency responders. 7. New Farm Planning Facilities The following are new planning facilities (which are farms) for St. Croix County: Henderson and Erickson Farm - New Richmond, Ken -Rich Farms -Baldwin, and Jon -De Farm, Inc. (2 locations) - Baldwin. 8. Public Comments Colvard stated he held an Awareness Refresher class on February 26, 1996 at New Richmond. Other classes to be held include an Operations Refresher class March 8th at River Falls and an ICS for Law Enforcement class to be held April 1 and 2 at the Government Center in Hudson. Colvard spoke about the Oconto County, Wisconsin incident where a cheese factory had a serious hazardous materials accident where a 4,000 pound anhydrous ammonia tank blew up, necessitating an evacuation. Also discussed were the many recent railroad incidents involving hazardous materials. ANNOUNCEMENTS AND CORRESPONDENCE Ivy spoke regarding the letter he sent on behalf of the LEPC to the State Lieutenant Governor regarding retaining the State Emergency Response Board and the reply we received from the Lieutenant Governor. Adi ournment The meeting adjourned at 2:40 p.m. on a Cooper/Mehls MOTION. Respectfully submitted, q� wv',J� V_'. Pamela R. Benson, Secretary