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HomeMy WebLinkAboutEmergency Management & Communications 09-08-08 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS September 08, 2008 —9:00 a.m. NOTE: Committee will meet at the Government Center, Community Room Hudson, WI 54016 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETINGS DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Discussion and Review of Emergency Management 2009 Budget 3. Discussion and Review of Emergency Communications 2009 Budget 4. Discussion and Review of Natl. Republican Convention's EOC Activities 5. Salvation Army Update 6. Director's Report — Emergency Management A. Update on MOUs with Pierce, Dunn, and Barron Counties B. Interoperability Communications Equipment Grant C. EOC Training Class for Elected Officials 7. Director's Report — Emergency Communications A. 2008 Overtime Status 8. Committee Chairman's Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 8/27/2008 1:07 PM MINUTES — OFFICIAL Emergency Management and Communications Committee SEPTEMBER 8, 2008 PRESENT: John Borup, Julie Speer, Roger Rebholz, Dave Ostness, John Mortensen - County Board; Casey Swetlik - Emergency Communications; Jack Colvard — Emergency Management; Jeff Klatt, Kristen Anderson — SCC Sheriff s Dept.; Chuck Whiting — Administrative Coordinator; Carlene Jensen, Duana Bremer — Salvation Army; Jeff Vogt — Roberts /Warren Fire Dept.; Ed Thurman — Public Health; Ray Hornung — County Resident. Excused: Craig Nelson, Doug Briggs. Chair Borup called the meeting to order at 9:00 a.m. The 8/12/2008 Minutes were approved on a Mortensen/Ostness MOTION. DATE OF NEXT MEETING: OCTOBER 22, 2008 @9:00 a.m. ST. CROIX CO UNTY GOVERNMENT CENTER, Community Room EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff s Dept. — No issues. B. Municipal Law Enforcement — No issues. C. Fire Services — Not in attendance. D. EMS Services — No issues. E. Public Health — Thurman reported that on 6/10/2008, a CDC Functional Exercise was held pertaining to a virus. Hospital, Law Enforcement, and County agencies participated. An After - Action Report was completed. Public Health met all CDC requirements. EMERGENCY MANAGEMENT 2009 BUDGET Colvard presented his budget proposal which identified the 0 %, 95% and 90% budgets as directed. The 0% budget identified a 3% decrease due to no longer requiring a contract for services line item. Colvard identified that the amount that the county has been allocated in the EMPG grant is greater that 50% of any of the three budgets presented. This grant reimburses the County for 50% of budgeted expenditures by the department. He recommended that the Committee approve the 0% budget and move some line items that could be funded under his department from the Communications and Medical Examiner's budgets and put them under the Emergency Management budget. This would allow for the maximization of the grant allocation and provide 50% reimbursement of the transferred line items. Discussion was held. An Ostness /Speer MOTION was made in favor of Emergency Management's 2009 0% Budget Proposal. EMERGENCY COMMUNICATIONS 2009 BUDGET Swetlik presented his budget proposal, along with a handout. Discussion was held. Swetlik informed the Committee that the current budget that reflects a level of service equal to that of 2008 results in a 7.89% increase over that of 2008. The reason for the increase is due to personnel costs from positions that were budgeted mid year in 2008 as well as the wireless -911 grant coming to an end in November of this year. Swetlik also stated that his department was able to reflect an $8,675 savings through the utilization of an EMPG grant that Jack brought forward. Swetlik advised that the 0 %, -5 %, and -10% budget proposals all reflect personnel cuts. Additional cuts would include a maintenance plan for the 911 phone system. Swetlik advised that the maintenance plan assures an immediate response from a service provider should the 911 phone system crash. A Mortensen/Rebholz MOTION was made in favor of Emergency Communication's 2009 Budget Proposals. NATIONAL REPUBLICAN CONVENTION EOC ACTIVITIES Colvard reported that an EOC was active during the National Republican Convention, which monitored hospital and EMS traffic. R. Haider coordinated activities through MN Trac and WI Trac; he received e- mails directly from the Secret Service. Other visitors were J. Klatt, Public Health, Representatives from the Sheriff's Dept. and Emergency Communications Dept., and County Board members Borup and Ostness; Barron County Emergency Management Director and Barron County Public Health Director; and H. Perala, Hospital Consortium; N. Albanese - Kotar, Eau Clair City /County Health Dept.; Jason Winget and D. Kaun, RACES. The EOC activation was funded through a DHHS grant for $5,000. Approximately $3,500 will be provided to equip EOC and to replace equipment, including RACES equipment within the Communications Van. Colvard stated this EOC activation was beneficial. SALVATION ARMY UPDATE D. Bremer gave an overview of Salvation Army's services, along with a handout. The budget for St. Croix County is $529,000. Bremer also informed that their Emergency Housing and Supportive Housing units are always full, in addition to a Waiting List. Their Fiscal Year begins October l For the last six weeks of this fiscal year, they have spent all of their funds for Emergency Assistance services. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT Colvard reported that Barron, Pierce, and Polk Counties have signed MOUs for Emergency Management assistance. Colvard explained that the Glenwood City PD will receive two radios through an Interoperability grant. Colvard explained that a Class #402 will be presented by WITC which may cover NIMS 100/700 information for Elected Officials. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Swetlik explained that his 2008 overtime budget is $44,261. Currently he is at 93.4% of that amount. Swetlik advised that there are three reasons for the Overtime situation: A dispatcher has been on medical leave since June, two people who were hired quit within the first two weeks of training citing that there was too much stress in the position, and Law Enforcement special activities that take place throughout the summer that occur without advanced notice for budgetary placement. Swetlik advised that he is currently below the anticipated expenditure for salaries and that overall his budget should not be over. SHORT AND LONG TERM GOALS COMMITTEE CHAIRMAN'S COMMENTS Borup again made reference to being agile during the budget process and the impact it may have on staff. The meeting adjourned at 10:30 a.m. Recording Secretary Emergency Mgmt. Administrative Secretary