HomeMy WebLinkAboutEmergency Management & Communications 02-14-08 9 .
AMENDED
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
FEBRUARY 14, 2008 —9:00 a.m.
CITY OF HUDSON PUBLIC SAFETY BLDG., 222 WALNUT ST.,
HUDSON, WI (COMMUNITYROOM)
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 1/16/2008
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health — "GETS" card
2. Fire/EMS Locator Maps
3. Mobile Home Update
4. "City Watch" Demonstration
5. Warning Siren Project Update
6. GETS Information
7. ** River Falls Police/Fire/EMS Dispatching
8. Director's Report — Emergency Management
A. Training Update
B. Computer Grant
C. State Disaster Fund
9. Director's Report — Emergency Communications
A. Baldwin and New Richmond Foreign Exchange Lines
10. Closed Session pursuant to Wisconsin Statutes 19.85(1)(c) which allows a closed session
for "(c)onsidering employment, promotion, compensation or performance evaluation
data of any public employee over which the governmental body has jurisdiction or
exercises responsibility."
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
2/7/2008 3:34 PM
MINUTES — OFFICIAL
' Emergency Management and Communications Committee
FEBRUARY 14, 2008
PRESENT: Chuck Mehls, Buck Malick, John Borup - County Board; Casey Swetlik, Terry Andersen -
Emergency Communications; Jack Colvard — Emergency Management; Jim VanderWyst — Fire Rep.;
Doug Briggs — Police Rep.; John Shilts, Jeff Klatt, Kristen Anderson — SCC Sheriff's Dept.; Eric
Christensen — St. Croix EMS; Mark Richert — North Hudson Police Dept.; Jeff Vogt — Roberts /Warren
Fire Dept. Charlotte Sortedahl — SCC Public Health. Excused: D. Gunderson, C. Nelson, J. Speer.
Chairman Mehls called the meeting to order at 9:00 a.m.
The 1 -16 -2008 Minutes were approved on a Borup/Malick MOTION.
DATE OF NEXT MEETING: MARCH 12, 2008 @9:00 a.m.
LOCATION: St. Croix County Government Center, Community Room
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriff's Dept. — Nothing
B. Municipal Law Enforcement — Nothing
C. Fire Services — Nothing
D. EMS Services — Not in Attendance
E. Public Health — See below title "Gets Information ". Sortedahl mentioned that the Consortium
would like to see the Mass Influenza Security Plans updated by August 31, 2008. Public Health
will work with the Sheriff's Dept. to update this plan.
FIRE/EMS LOCATOR MAPS
This item will be tabled. C. Nelson was not in attendance to address this matter.
MOBILE HOME INFORMATION
The Intern was not able to attend. Mehls expressed his concern for tie -downs and "safe rooms ".
"CITY WATCH" DEMONSTRATION
Don Denman gave a demonstration on this mass notification product. (St. Croix County's population is
approximately 80,000.) This system has multi- department uses. An on -site system would cost $20,000-
$40,000 depending on how many ports you want. A maintenance agreement cost of 12% per year is
optional. An off -site host system would cost $5,000- $9,000 /year with 10,000- 30,000 minutes and 9 cents
each minute over the max. It costs $1,000 /year to have off -site access.
Swetlik will compose an informational letter /survey to schools and municipalities. A MARCH 19, 2008
meeting at 4:00 p.m. will be held at the GOVERNMENT CENTER, COMMUNITY ROOM to present
"City Watch" to school personnel and municipal personnel. Swetlik mentioned that grant funds may be
available for 2009 in the amount of $6,000. Colvard advised that there is a grant option also available for
2008 and stated a current grant that he has applied for related to anew computer and printer for
Emergency Communications could be amended to include this project. This is an 80 -20 grant. A
Borup /Malick MOTION was made to amend this grant application to allow for the maximum of $7,500
expenditure to incorporate the mass notification system. Motion carried unanimously.
WARNING SIREN PROJECT UPDATE
Swetlik sent out letters to municipal clerks; he has received three back. Awaiting more feedback. Swetlik
will update on this item in March. Malick would like to see a follow -up letter sent. M. Richert reported
that North Hudson needs more information before can give a definite stance on joining or not.
GETS INFORMATION
Sortedahl explained that Public Health and Swetlik have GETS cards. They would like to hold a drill and
incorporate the GETS system. Swetlik explained the Landline GETS usage and the Cell GETS usage.
The Committee would like to see an itemized listing for all fees associated with GETS.
RIVER FALLS POLICE /FIRE /EMS DISPATCHING
Swetlik explained that River Falls EMS and Fire Departments have recently approached him wanting St.
Croix County to dispatch their calls; Now River Falls Police Department would like St. Croix County to
dispatch their calls also and asked what would be needed to accomplish this. Swetlik explained that all
three entities are needed to accomplish this task of dispatching. All three entities are eager for St. Croix
County to dispatch. Swetlik explained that there is congestion on the primary LE channel. Other factors
to consider would be expansion of the Comm... Ctr. /taking away from Community Room, need to
upgrade from a four to six- position console and the costs associated - Discussion also on the assumed
dispatching responsibilities for the University. Multiple factors would result in significant costs for the
project. Swetlik inquired if the Committee would like to see additional work related to securing cost
estimates. A Malick/Borup MOTION was made that St. Croix County is not interested in investing time
and energy to obtain estimates until which time the River Falls City Council approaches the County with
a request as well as identifying cost responsibilities.
DIRECTOR'S REPORT — EMERGENCY MANAGEMENT
Training Update — Colvard explained that the City of Hudson, Municipal Public Works Departments, and
Municipal Law Enforcement, including the Sheriff's Dept. have all requested upcoming training.
State Disaster Fund — Colvard explained that he has submitted claims from the New Richmond Storm.
New Richmond's claims total over one million dollars with other municipalities submitting claims also.
Colvard explained that the State supposedly set up a one million dollar fund for disasters. These funds are
not available; in actuality, $415,000 is available. The Committee would like for the Committee Chairman
to send a letter to Senator Sheila Harsdorf and State Representative Kitty Rhoades explaining this
situation and how it discredits the State and credibility to the County. A MehlsBorup MOTION was
made to send a follow -up letter to Diane Kleiboer, WI Emergency Management. Malick was opposed to
this Motion. An example letter was a handout.
Mehls informed that another CERT Grant is available to train residents in response preparedness. Mehls
through the EM Office will apply for this grant with a deadline of April 17, 2008.
DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS
Baldwin/New Richmond Foreign Exchange Lines - Swetlik explained, along with a handout, that the two
Baldwin foreign exchange lines cost $500 /month. Swetlik outlined his plan which would involve call
forwarding calls made to the Baldwin number in the Baldwin Telecom switch which will eliminate the
need for a foreign exchange line and save the County $5,000 /year.
CLOSED SESSION — This item will be tabled until March.
The meeting adjourned at 12:00 p.m.
Respectfully submitted,
Emergency Mgmt. Administrative Secretary