HomeMy WebLinkAboutEmergency Management & Communications 04-03-08 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
April 3, 2008 -9:00 a.m.
NOTE: Committee will meet at United Way First
618 Badlands Road, .Hudson, WI 54016
ST. CROIX COUNTY GOVERNMENT CENTER, Community Room
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS — 3/12/2008
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. United Way Presentation
3. Fire/EMS Locator Maps
4. Mobile Home Update
5. MOUs (Red Cross, Salvation Army, United Way)
6. Mass Notification Update
7. Hammond Tower Site and St. Croix Electric
8. Emerald Tower Status
9. Determine County Departments that Require NIMS Training
10. Director's Report — Emergency Management
A. Update on WI Disaster Fund
B. Report on 1st half Plan of Work accomplishments
11. Director's Report— Emergency Communications
12. Closed Session pursuant to Wisconsin Statutes 19.85(1)(c) which allows a closed
session for "(c)onsidering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility."
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
3/26/2008 3:09 PM
MINUTES - OFFICIAL
Emergency Management and Communications Committee
APRIL 3, 2008
PRESENT: Chuck Mehls, Buck Malick, John Borup, Julie Speer, Denise Gunderson - County Board;
Casey Swetlik - Emergency Communications; Jack Colvard - Emergency Management; Craig Nelson -
EMS Representative; Doug Briggs - Police Rep.; Jim VanderWyst - Fire Rep.; Jeff Klatt, John Shilts -
SCC Sheriff's Dept.; Larry Peterson, Anne McNamara - St. Croix Valley American Red Cross.
C. Sortedahl - Excused.
Chairman Mehls called the meeting to order at 9:00 a.m.
The 3/12/2008 Minutes were approved on a Borup /Gunderson MOTION.
DATE OF NEXT MEETING: MAY 13, 2008 @9:00 a.m.
LOCATION: St. Croix County Government Center, County Board Room
Mehls mentioned that the town of Colfax will hold a Memorial meeting on June 4 and an Open House on
June 7 relating to the Colfax Tornado.
Colvard mentioned that on April 30, 2008, at the Baldwin Ambulance office, from 10 -Noon, a Hazmat
Awareness Refresher will be held.
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriff's Dept. - Shilts thanked D. Gunderson and C. Mehls for their hard work and
dedication.
B. Municipal Law Enforcement - Nothing
C. Fire Services - Nothing
D. EMS Services - Nothing
E. Public Health - C. Sortedahl was excused. A handout was in Committee members' packets.
UNITED WAY PRESENTATION
Committee met at United Way with J. Coughlin. Coughlin informed the Committee that this is a storage
facility with freezer and refrigeration capabilities and basically is a pass through facility for food going to
Food Shelves in the county. United Way will be working with the Red Cross in developing an MOU
between the two organizations.
FIRE /EMS LOCATOR MAPS
EMS, Fire, and LE reps. met with B. Budrow and expressed their concerns and issues with the maps that
are being developed for them. After discussion, all representatives were satisfied with the changes
identified and will receive updates annually. EMS /Fire /LE Reps. will notify all Chiefs that the maps are
available.
MOBILE HOME UPDATE
Malick reported that Mary Zoubek (Intern) forwarded a website address for more information on tie -
downs. She informed him that a new law will be put into affect October, 2008 - This website will
address this new law also. Gunderson reported that one insurance company will not insure a mobile home
customer unless they are anchored permanently or on a permanent foundation. Gunderson will forward
this e -mail to the EM office. Colvard will contact the Village of Woodville for their Mobile Home Park
Rules.
MOUs (Red Cross, Salvation Army, United Way)
Colvard would like one point of contact for all three volunteer organizations. The County has a MOU
with the Red Cross. The Red Cross will meet with United Way. An updated Red Cross Approved Shelter
Listing is forthcoming. McNamara mentioned that the Red Cross is checking out new churches and
buildings for the purpose of being a potential shelter. She said that the Red Cross would like to update
their identified shelter facilities with newer and more modern facilities in each community.
MASS NOTIFICATION UPDATE
Swetlik explained that on 3- 19 -08, a "City Watch" presentation was held and attended by 11 interested
parties. Swetlik noted that the Hudson School District and the Village of Somerset and Somerset School
District are interested in this program. Swetlik needed direction from the Committee on how to answer
towns, village, school districts when asked about how much it will cost. Feedback from the meeting on
the 19`" included a concern that some taxpayers may feel as though they would be contributing more than
once if the County asked for additional money from school districts, villages, cities, or businesses.
Discussion was held. The Committee would like it handled as an equal partnership. Swetlik advised he
would be attending a meeting with the Hudson School District to answer any questions they may have.
The Committee suggested that Swetlik check with the school districts and present the partnership concept
at a superintendents' meeting.
HAMMOND TOWER SITE AND ST. CROIX ELECTRIC
Swetlik explained that Dairyland Power has contacted him concerning creating a link from the current
Hammond Tower Site to the tower in Baldwin. This link would allow St. Croix Electric to connect with
Dairyland who is currently on the Baldwin tower. The tower shack in Hammond is full. Swetlik gave a
handout showing the tower site and shack. Discussion was held. Swetlik advised that building a new
shack can run $40,000 - $50,000 and that he didn't think St. Croix Electric would be willing to pay for the
entire cost. Other options involved expanding the existing shack inside the Hwy. Dept. Swetlik advised
that he has kept Hwy. in the loop, and they would support an expansion of the shack as long as the
structure matches what is already out there. They want to ensure that storage space would still be
available. The Committee suggested that another possibility would be to expand the shack through the
exterior wall of the building. Committee decided for Swetlik to obtain a cost estimates for expansion of
the current tower shack inside the Hwy. Dept. as well as through the exterior wall of the building. .
EMERALD TOWER STATUS
Swetlik reported that Emergency Communications has no use for this site, and Dairyland is not interested
in purchasing this site. The August, 2007 storm has caused trees to fall over the guy wires that support
the tower resulting in the tower to curve. The Committee decided it is a liability hazard. Malick will put
this item on the Finance agenda.
COUNTY DEPTS. THAT REQUIRE NIMS TRAINING
Colvard is offering NIMS 300 and 400 classes through an OJA grant. As of now, department heads are
determining whether or not they need the classes. In the County's Emergency Operations Plan, the
organizational chart as to who would respond to the EOC needs to be clarified. This will help to
determine who and what level of training in ICS is required for that position.
DIRECTOR'S REPORT — EMERGENCY MANAGEMENT
Colvard reported, along with a handout, that municipalities that had August, 2007 Storm- Damage, that
those costs have been compiled and submitted to the state for possible reimbursement to the
municipalities based on the funding that is available in the state's disaster fund.
Colvard distributed a letter sent to the WEM Regional Director identifying the emergency management
activities of the department and County, which is a requirement for the Emergency Management Planning
Grant and shows the different tasks accomplished for the first half of the fiscal year Plan of Work.
DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS
Swetlik reported that Telecommunicator interviews will be held on April 11, 2008; 187 applicants have
applied for three positions.
The regular Committee adjourned at Noon.
CLOSED SESSION — Closed Session began at 12:05 p.m. with an unanimous vote. The Committee
and Director of Communications, Casey Swetlik reviewed his job description, activities, and future plans
for this position. At 12:20 p.m., the Committee voted to come out of closed session. Meeting adjourned.
Respectfully submitted,
Emergency Mgmt. Administrative Secretary