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HomeMy WebLinkAboutEmergency Management & Communications 05-13-08 ` r NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT /EMERGENCY COMMUNICATIONS MAY 13, 2008 — 9:00 a.m. St. Croix County Government Center, County Board Room Community Boom 1101 Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING - 04/03/2008 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Cross - Introduction of Staff Members and New Committee Members 2. Election of Committee Officers: Chairman, Vice Chairman, and Secretary 3. Roles, Responsibilities, Concerns, and Issues of Emergency Service Agency Representatives A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services 4. Exercises being Planned A. Mass Casualty, City of New Richmond — RTAC Funded Exercise B. Terrorism/Mass Casualty, City of Hudson — OJA Funded 5. Capital Outlay 6. Communications' Department Mission Statement and Responsibilities 7. Emergency Management's Department Mission Statement and Responsibilities 8. Siren Monitoring System Update 9. Hammond Tower Update 10. Request to Exceed Daily County Hotel/Motel Allowance for APCO Conference 11. Director's Report— Emergency Communications A. Employee Hiring Update 12. Director's Report — Emergency Management A. Pre - Disaster Mitigation Grant Update B. 2009 Emergency Management Planning Grant/EPCRA Grant C. OJA 2007 Training Grant Update/WEM Funded Training 13. Emergency Management Bills 14. Emergency Communications' Bills 15. Determining Short and Long Term Goals 16. Committee Chairman's Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/5/2008 12:09 PM MINUTES — OFFICIAL Emergency Management and Communications Committee MAY 13, 2008 PRESENT: John Borup, Julie Speer, Roger Rebholz, Dave Ostness - County Board; Casey Swetlik, Terry Andersen - Emergency Communications; Jack Colvard — Emergency Management; Craig Nelson — EMS Representative; Doug Briggs — Police Rep.; Jeff Klatt — SCC Sheriff s Dept.; Chuck Whiting — Administrative Coordinator; Mark Richert — North Hudson PD; Chris Straight — West Central WI Regional Planning; Charlotte Sortedahl — Public Health. J. Mortensen — Excused. County Board Member Borup called the meeting to order at 9:00 a.m. ELECTION OF COMMITTEE OFFICERS County Board Member, Borup called for nominations for Committee Chair. Motion by Speer to nominate John Borup for Committee Chair. Passed unanimously. Chair Borup called for nominations for Committee Vice Chair. Motion by Ostness to nominate Speer for Committee Vice Chair. Passed unanimously. Chair Borup called for nominations for Secretary. Motion by Borup to nominate Ostness for Secretary. Passed unanimously. The 4/3/2008 Minutes were approved on a Speer / Ostness MOTION. DATE OF NEXT MEETING: JUNE 16, 2008 @9:00 a.m. LOCATION: NORTH HUDSON VILLAGE HALL EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriff s Dept. — No Concerns — Colvard informed that all deputies are trained in Hazmat. B. Municipal Law Enforcement — Nothing C. Fire Services — Not in attendance D. EMS Services — Nothing E. Public Health — Sortedahl explained that the Mass Clinic /Pandemic Influenza Plans have been approved by the State. Public Health along with the other counties in the Consortium has composed an Isolation and Quarantine Policy. Sortedahl also explained that they are working with law enforcement to establish mass clinic sites. Also a Woodtick explanation brochure was distributed. EXERCISES BEING PLANNED Colvard explained that the RTAC has been planning a Mass Casualty Exercise, which will take place on June 11, 2008. The RTAC gave the County $500 to use to fund the exercise. Also, he has been working with the City of Hudson and a state Exercise Design Officer to develop a Terrorism/Mass Casualty Exercise, involving a cruise boat on the river. This exercise may be funded through OJA because it would involve terrorist activities and would be a joint state exercise (MN /WI); the grant application deadline date is May 31, 2008. CAPITAL OUTLAY Swetlik explained that the second half cost for the Radio Base Replacement project is placed in Capital Outlay. Swetlik explained that the Comm. Ctr. is in need of expansion, and this expansion would definitely be a necessity if the County Comm. Ctr. would be dispatching River Falls EMS, Police, and Fire calls. Swetlik has supplied staffing and equipment estimates to River Falls for this endeavor; he has not heard anymore yet from River Falls. a 1 7 Another item that has historically been in the Capital Outlay plan is a storage facility. Swetlik explained currently the Comm. Van is stored at Baldwin United Fire & Rescue for a fee. The Committee would like to see this storage concern addressed and resolved (Comm. Van, documents, rifle range, etc.) COMMUNICATIONS' DEPT. MISSION/RESPONSIBILITIES Swetlik explained his department's Mission Statement and Responsibilities, along with a handout. Swetlik explained that the Comm. Ctr. processes over 400,000 calls per year and 80,000 calls require dispatching for service. Swetlik also explained that after training he will have 16.4 full -time dispatchers. Swetlik also mentioned that calls per dispatcher are still high. EMERGENCY MANAGEMENT'S DEPT. MISSION/RESPONSIBILITIES Colvard explained his department's Mission Statement and Responsibilities, along with a handout. Colvard mentioned that there are two primary programs mandated by the State, Emergency Management and the administration of the LEPC, which falls under the federal Emergency Planning and Community Right -to -Know Act (EPCRA). Colvard reviewed for the new members the Line of Succession, as approved by resolution, who is in- charge during an incident; this would be the County Board Chair, County Board Vice Chair, and EM /C Committee Chair. SIREN MONITORING SYSTEM UPDATE Swetlik explained that this project was started in July, 2007 and it needs to be resolved. Discussion was held. Borup asked about the County's liability. Swetlik will confer with Corporation Counsel and report back to the Committee in June. HAMMOND TOWER UPDATE Swetlik explained, along with a handout, that Dairyland on behalf of St. Croix Electric want to communicate with each other on the Hammond Radio Tower located at the Highway Dept. St. Croix Electric is willing to fund this project. Swetlik obtained an estimate for expansion of the existing 5X18 tower shack located within the Highway Department's main building. The Highway Dept. is in support of this expansion, and Dairyland is also in support for continuation of this project. A Rebholz/Ostness MOTION was made to go forward with the expansion. REQUEST TO EXCEED DAILY COUNTY HOTEL/MOTEL ALLOWANCE This item was tabled. DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS Swetlik reported that three dispatchers have been hired, and at the end of June they should be fully trained and ready to go. Swetlik reported that T. Anderson and he have completed ICS 300 and 400. Swetlik explained that a Mass Notification handout is for Committee's reading only and would like to table this item until the next Committee meeting, noting this item will need to be placed in the Emergency Communications 2009 budget. DIRECTOR'S REPORT — EMERGENCY MANAGEMENT C. Straight, from West Central Regional Planning, provided an update on the Pre Disaster Mitigation Plan and grant. Every five years this plan needs updating in order to be eligible for grant funds. At this point, all municipalities have adopted the plan, except for Glenwood City. Their next meeting is May 19th. Then the plan will be sent to the State and then on to FEMA. ' Colvard explained that his department is funded by an EMPG Grant and an EPCRA Grant. He has been told, by the state, that there will be an increase in funds for 2008 and 2009, under the EMPG grant. Colvard explained that NIMS training is through an OJA Training Grant and is 100% reimbursed. A handout showing the different training classes held and a revenue listing was given to the Committee. EM BILLS and EC BILLS The Committee agreed that each month's bills will be reviewed by the Committee Chair and one other Committee County Board Member, on a rotation basis. They will meet at 8:30 in the EM office and approve bills prior to the Committee Meeting. A Speer /Ostness MOTION was made to approve this procedure and approval of EC bills for the month of April, 2008 and EM's bills for the month entitled March/April, 2008. Colvard explained that an EM Mutual Aid MOU has been sent to Polk County, and it has not been returned yet. Colvard will follow -up on this. Once Polk County returns this MOU, it will then be forwarded to Pierce County, Dunn County, and Barron County to see if they wish to participate in it. SHORT AND LONG TERM GOALS Borup outlined Strategic Initiatives that this Committee needs to be concerned with, items #4,7,8,9, and 13. 2009 Budget Planning will be an on -going Agenda Item. COMMITTEE CHAIRMAN'S COMMENTS Hybrid Vehicle information was a handout. The meeting adjourned at 11:00 a.m. Recording Secretary, Pam Engen Emergency Mgmt. Administrative Secretary