Loading...
HomeMy WebLinkAboutPlanning Zoning & Parks 11-25-97Am& N D&ID ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, St. Croix County Board Chairman FROM: Thomas Dorsey, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, November 25, 1997 TIME: 9:00 a.m. LOCATION: Conference Room 1281 St. Croix County Government Center, Hudson, WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING: NEW BUSINESS: 1. 10:00* A.M. HEARINGS: 1. ARTICLE: 18.16(H)(3) A variance to road standards 2. APPELLANT: Richard Simon 3. LOCATION: Located in the NE 1/4 of the NE 1/4 and the SE 1/4 of the NE 1/4 of Section 23, T30N, R19W in the Town of St. Joseph, St. Croix County, Wisconsin 2. Minor Subdivisions 3. Major Subdivisions 4. Zoning Business a. Bills, Invoices and Revenue Report b. Violations & Citations C. Rezonements d. Riverway Ordinance Amendments e. Fee schedule f. Any Other Business 5. Park Business a. Bills and Invoices b. Park Manager's Report C. Perch Lake d. Request to use Troy Park Road e. Park Planning Consultant f. Closed Session Pursuant to s.19.85(1) (e), WI Statutes, to Competitive or Bargaining Reasons Require a Closed Session g. Reconvene in Open Session Pursuant to s.19.85(2), WI Stats. h. Any Other Business 6. Planning Business a. Bills, Invoices and Revenue Report b. Development Management Plan and Ordinance C. TAMMEC Nonmetallic Mining Proposal d. Any Other Business 7. Register of Deeds Records Management Systems Contract Conduct Specified Public Business Where AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order) Submitted by: St. Croix County Planning Department Date: November 21, 1997, Noon cc: County Board Office News Media/Notice County Clerk Committee Members ST. CROIX COUNTY PLANNING DEPARTMENT "Working Together Toward a Quality Future" Maps/Addresses Planning Property Lister Recycling 715-386-4671 715-386-4674 715-386-4677 715-386-4675 MEMORANDUM Date: November 21, 1997 To: Planning, Zoning & Parks Committee From: Dave Fodroczi, Planning Director Subject: November 25th Agenda Items I will not be able to attend the Committee meeting on November 25th to cover agenda items that I have been responsible for. Here are my information, comments and recommendations on the following items. Ellen Denzer will cover the meeting for me generally and will be available for any necessary follow-up work on Wednesday the 26th. Other staff will be available to cover specific items. Park Planning Consultant We received three consultant proposals in response to our Request for Proposals. They included Auth-Colson/associates ($15,000), Brauer & Associates ($20,000) and Bonestroo, Rosene, Anderlik & Associates ($20,000). County Parks staff and myself evaluated all of the proposals using the attached evaluation form. Supervisors Menter and Raymond joined us to interview the three consultants and reviewed the proposals. All four staff evaluations of the consultants yielded the same results to a person. Out of a possible 300 points, Bonestroo ranked first (average 222 points), Brauer ranked second (average 201 points), and ACA ranked third (average 173 points) before references were checked. References for both Bonestroo and Brauer were very enthusiastic, and references for ACA were satisfactory. The results of the interviews supported the ratings. Bonestroo was a decisive choice for both supervisors and all staff. Government Center 0 1101 Carmichael Road • Hudson, WI 54016 • Fax 715-386-4686 Based on the results of the evaluations, interviews and references, the review panel recommends that the Committee approve the Bonestroo proposal and recommend a contract with them for approval by the County Board in December. The planning process can begin the first of the year. Necessary grant and budget funds are available. Joe Grant and Supervisors Menter and Raymond can share their impressions with you at the meeting. Closed Session There have been a number of recent developments on the sale of the Onstott property. John Krizek, Greg Timmerman and Joe Grant will be available to review and discuss. Register of Deeds Information System Contract We have been working to develop a contract with Fidlar & Chambers for the new information system in the Register of Deeds. We recently found out from the State Land Information Program that 1997 and 1998 grant funds will be ineligible or inadequate to fund the project. Total system costs for indexing, imaging and receipting are $136,000. We have $67,000 available in 1998 for system implementation. We have support from John Krizek and Rich Loney to deficit spend the Land Records fund in 1998 for the additional $69,000 to implement the entire system in 1998 to ensure smooth implementation and keep our overall contract costs down. We can repay half of the deficit amount from Land Records revenues in 1999 and 2000. Kay Walsh will attend the meeting to review the details, and John and Rich will be available to discuss the financing. We are asking for Committee approval of the proposal for consideration of the financing by the Finance Committee and approval of the contract by County Board in December. Thank you for your consideration of these issues. Have a good meeting and Happy Thanksgiving! pc: Ellen Denzer Joe Grant Kay Walsh John Krizek Rich Loney Evaluation of Proposals for Park Planning Consultant Services Consultant A. GENERAL REQUIREMENTS (Total of 120 Available Points) 1. Organizational Capabilities (60 Available Points) a. Nature and Extent of Finn's Available Resources (I - 20 points.) b. Nature and Extent of Firm's Involvement with Similar Projects (1-20 points.) c. References Rating of Finn's Performance (1-20 points.) Subtotal (Up to 60 points) 2. Staff Qualifications (60 Available Points) a. Mix of Apparent Skills of Staff Assigned to Project Team (1720 points.) b. Experience of Project Team with Similar Projects (1-20 points.) c. References Rating of Project Director/Manager (1-20 points.) Subtotal (Up to 60 points) Evaluation of Proposals for Park Planning Consultant Services Consultant B. TECHNICAL REQUIREMENTS (Total of 100 Available Points) 1. Content and Organization of Proposed Services (60 Available Points) a. Conceptual Approach to Lake Protection Requirements (1-20 points.) b. Conceptual Approach to Park Development Requirements (1-20 points.) c. Apparent Understanding of County's Needs (1-20 points.) Subtotal (Up to 60 points) 2. Completeness of Response (30 Available Points) a. Completeness of Response for Lake Protection Requirements (1-10 points.) b. Completeness of Response for Park Development Requirements (1-10 points.) c. Completeness of Other Features of the Proposal (1-10 points.) Subtotal (Up to 30 points) 3. Timetable (10 Available Points) a. Consistency of Proposed Timetable with County Needs (1-5 points.) b. References for Meeting Timeframes on Other Projects (1-5 points.) Subtotal (Up to 10 points) 2 Evaluation of Proposals for Park Planning Consultant Services Consultant C. COST (Total of 80 Points Available) 1. Thoroughness of Cost Estimate in Anticipating All Expenses (1-10 points.) 2. Actual Cost (Up to 70 points.) Points allocated according to the following formula: Lowest Total Cost x 70 points. Total Proposal Cost Subtotal (Up to 80 points) D. TOTAL SCORE (Total of 300 points Available) 3 ST. CROIX COUNTY NOTICE OF COMMITTEE MEETING TO: Robert Boche, St. Croix County Board Chairman FROM: Thomas Dorsey, Chairperson COMMITTEE TITLE: Planning, Zoning & Parks DATE OF MEETING: Tuesday, November 25, 1997 TIME: 9:00 a.m. LOCATION: St. Croix County Government Center, Hudson, WI CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: ACTION ON PREVIOUS MINUTES: DATE OF NEXT MEETING: NEW BUSINESS: 1. 10:00* A.M. HEARINGS: 1. ARTICLE: 18.16(H)(3) A variance to road standards 2. APPELLANT: Richard Simon 3. LOCATION: Located in the NE 1/4 of the NE 1/4 and the SE 1/4 of the NE 1/4 of Section 23, T30N, R19W in the Town of St. Joseph, St. Croix County, Wisconsin 2. Minor Subdivisions 3. Major Subdivisions 4. Zoning Business a. Bills, Invoices and Revenue Report b. Violations & Citations C. Rezonements d. Riverway Ordinance Amendments e. Fee schedule f. Request to use Troy Park Road g. Any Other Business 5. Park Business a. Bills and Invoices b. Park Manager's Report C. Perch Lake d. Closed Session Pursuant to s.19.85(1) (e), WI Statutes, to Competitive or Bargaining Reasons Require a Closed Session e. Reconvene in Open Session Pursuant to s.19.85(2), WI Stats, f. Any Other Business 6. Planning Business a. Bills, Invoices and Revenue Report b. Development Management Plan and Ordinance C. 1997 Land Information Grant d. Any Other Business 7. Register of Deeds Records Management Systems Contract AGENDA ITEMS FOR NEXT MEETING ANNOUNCEMENTS & CORRESPONDENCE ADJOURNMENT (This agenda not necessarily presented in this order) Submitted by: St. Croix County Planning Department Date: November 13, 1997, Noon cc: County Board Office County Clerk Conduct Specified Public Business Where News Media/Notice Committee Members \ MINUTES PLANNING, ZONING AND PARKS COMMITTEE MEETING November 25, 1997 PRESENT: Vice Chairperson Ron Raymond, Supervisors Dave Hense, George Menter and Linda Luckey. Staff. Ellen Denzer, Cindy Sherman, Mary Jenkins, Debbie Lenzen, David Larson, Brian Halling, and Bob Heise. Guests: Doug Zahler, Richard Lindholm, J. Peter Ritten, John Bradley, Harold Rivard, Francis Bleskacek and Lloyd Dahlke. Chairman Tom Dorsey excused. Vice Chairperson Ron Raymond called the meeting to order at 9:13 a.m. He introduced and welcomed Zoning Administrator Cindy Sherman. Motion by Menter, seconded by Hense to approve the agenda. Motion carried. Minutes/December Meeting Date The next meeting is scheduled for Tuesday, December 23, 1997, 9:00 a.m. Motion by Luckey, seconded by Menter to approve the October 28, 1997 minutes as amended by Luckey. Motion carried. The Committee agreed to look at the October 8 and 15 minutes at the next meeting. NEW BUSINESS 10:00 A.M. PUBLIC HEARING: 1. ARTICLE: 18.16(H)(3) A variance to road standards 2. APPELLANT: Richard Simon 3. LOCATION: Located in the NE 1/4 of the NE 1/4 and the SE 1/4 of the NE 1/4 of Section 23, T30N, R19W in the Town of St. Joseph, St. Croix County, Wisconsin Richard Simon and Doug Zahler presented Mr. Simon's request for a variance to the road standards requiring that an existing private road be upgraded to become a dedicated township road. They cited topography and insufficient area to widen the road as the reasons he is requesting the variance. It was also noted that when Mr. Simon conveys a larger portion of land to one of his children, the remainder, which is served by the private road, would become an illegal parcel without creation of the lot by certified survey map. The certified survey map precipitates the road requirement. Lloyd Dahlke, Town Chairman, and Harold Rivard spoke to the Committee in favor of the request. Motion by Hense, seconded by Menter, to close the hearing. Motion carried. Sherman offered to view the property with Staff and report back to the Committee. Motion by Hense, seconded by Raymond, to place on the December 23 agenda, based on staff recommendation. Carried. Minors Minors were presented by Assistant Zoning Administrator Mary Jenkins. Please see Attachment A. Majors Majors were presented by Assistant Zoning Administrator Mary Jenkins, Land and Water Conservation Technician Bob Heise and Highway Technician Brian Hailing. Please see Attachment B. ZONING BUSINESS Bills, Invoices and Revenue Report Committee members reviewed the Zoning Department revenue report. Motion by Menter, seconded by Hense to pay the Zoning bills totalling $8,401.07. Motion carried. Violations & Citations Discussion. No action. Rezonements The following rezoning hearings were scheduled: 1/7/98 - Town of Pleasant Valley, Chris & Susan Hanson, 7:30 p.m. meet at Town Hall - 8:00 p.m. hearing 1/14/98 - Town of Erin Prairie, Bruce, Terry, Daniel & Linda Gillen, 7:30 p.m. hearing Riverway Ordinance Amendments It was agreed that Luckey, Hense, Corporate Counsel and Zoning Administrator Sherman will meet to review the draft as soon as revision is complete and will report to the Committee at the next meeting. Fee Schedule It was agreed to remove this issue from the agenda until Zoning Administrator Sherman can review and address it. No action. Any Other Business Jenkins told the Committee that Eunice Post from DNR had contacted her stating that our review time of certified survey maps and plats does not meet her 20-day time requirement. A letter will follow. PARK BUSINESS Park Bills & Invoices Parks Director Joe Grant presented a list of the October bills for $12,741.94. Motion by Menter, seconded by Hense to approve the bills. Motion carried. Park Manager's Report Grant proposed a fee increase from $15 to $20 annually, picnic shelter rental from $30 to $40, and day sticker from $2 to $3. He noted that the new fee structure should be in place by the first of the year, since 2 ice fishing traffic starts in December. Motion by Menter, seconded by Hense to approve the proposed fee schedule, except the annual will be $18. Motion carried. Perch Lake Discussion. No action. Request To Use Troy Park Road Richard Lindholm and J. Peter Ritten, representing four landowners on the St. Croix River in the Town of Troy, testified of damage to the riprap along the shore last spring and requested permission to use the Troy Park Road to haul rock fill to repair the shoreline. Motion by Hense, seconded by Menter to grant approval with the condition that homeowners keep the gate locked, form an escrow account, provide proof of liability insurance, repair any damage to the road, and that they agree to Park Manager Grant's recommendations. Motion carried. The Committee authorized Grant to monitor or shut down operations if necessary. Corporation Counsel was instructed to draft a written agreement with the condition that the road is to be inspected, with the homeowners present, prior to the first truck going down. Park Planning Consultant Grant reported that, in response to the request for proposals sent out, and proposals received, three firms were interviewed. Bonestroo, Rosene, Anderlik & Associates of St. Paul was the top choice. Motion by Luckey, seconded by Menter to approve hiring Bonestroo, that Counsel draft a contract and Administration execute. Motion carried. Closed Session Pursuant to s.1985(1)(e), WI Statutes, to Conduct Specified Public Business Where Competitive or Bargaining Reasons Require a Closed Session No closed session was held. Any Other Business There was discussion on whether or not hunting should be permitted in Perch Lake Park since a request was received. Motion by Menter, seconded by Hense to oppose hunting in County parks due to the liability issues. Motion carried. PLANNING BUSINESS Planning Bills, Invoices & Revenue Report Committee members reviewed the Planning Department revenue report of $2,647.13. Motion by Menter, seconded by Luckey to pay the October bills for $26,145.47. Motion carried. County Development Management Plan/Zoning Ordinance The Committee encouraged Staff to start work on Districts and to get copies out in advance for review. Discussion regarding continued review of the Zoning Ordinance. No action. Committee adjourned for lunch at 11:30 a.m. Meeting reconvened at 12:45 p.m. TAMMEC Nonmetallic Mining Proposal John Bradley announced that Mathy and Cemstone approached the Board of Adjustment with a proposal for below ground mining, asking for a permit for a long-range plan already in operation, so that they don't have to come before the Board every time they want to open up another 20 acres. The ordinance presently doesn't allow for such action. Counsel added that Tammec has a thirty year plan already in operation, with plans to expand to the north, including the purchase of 80 acres from John Casey. They have the City's approval and the backing of the Board of Adjustment, but the Board can't grant a special exception for a 30-year plan because the ordinance doesn't provide for that. Counsel also noted that Fodroczi pointed out that there are numerous sand and gravel deposits in the County and identifying these sources would assist in the development of proper zoning as well as provide a necessary resource for construction. Hense commented that it would be a good idea to approve this now because the land around the area is presently sparcely populated. Future development could prevent expansion. He noted that this operation is meeting a need, is centrally located in the County, is an excellent site for reclamation and expansion, and is a source of revenue, noting that the Highway Department purchased $1.5 million from them this past year. Hense also pointed out that the local access to sand and gravel adds to safety and cost savings. He felt we need to tailor the ordinance for this and future similar issues that will arise. Luckey voiced a concern that the ordinance revision provide for protection of the environment if circumstances change. Counsel noted that it would be possible to allow a larger portion of land to be developed as long as they comply with the conditions of the permit. The Committee directed Staff to discuss the project and develop amendatory language to the ordinance to expedite further study at the December meeting. REGISTER OF DEEDS RECORDS MANAGEMENT SYSTEMS CONTRACT It was announced that Finance will finalize the terms of the contract to implement the first module of the system in 1998. The Register of Deeds, Walsh, distributed handouts of the breakdown of costs. It was agreed to bring to Finance that we float a loan, making it up over the next 1 1/2 years by Land Records. Motion by Menter, seconded by Luckey to go forward with recommendation to Finance Committee. Motion by Luckey, seconded by Menter to adjourn. Motion carried. Meeting adjourned at 2:22 p.m Submitted by: Mary Haupt, Dave Hense, Secretary Recording Secretary 4 ATTACHMENT A MINOR SUBDIVISIONS November 25, 1997 1. Owner: Hudson Diesel Inc. MPPP Location: SE% -SW%, Section 34, T29N-R15W, Town of Springfield, 4 lots totalling 40 acres, original parcel, 40 acres Staff recommendation: Conditional approval Conditions: Township conditions to be met; minor map changes. Committee action: Motion by Hense, seconded by Luckey to grant conditional approval. Menter voted against. 2. Owner: John Kunz Trust Location: SE% -SE% & SW%-SE%,Section 8, T30N-R17W, Town of Erin Prairie, 1 lot totalling 5.01 acres, original parcel, 80 acres Staff recommendation: Approval Committee action: Motion by Hense, seconded by Luckey to approve. Motion carried. 3. Owner:John & Carolyn Dalton Location: NE'/4-NE'/4, Section 4, T29N-R17W, Town of Hammond, 1 lot totalling 1.60 acres, original parcel, 157 acres Staff recommendation: Conditional approval, with the condition that the agreement with NSP is to be on file Committee action: Motion by Hense, seconded by Menter to grant conditional approval per staff recommendation. Motion carried. 4. Owner: Cyrella Flandrick Location: SW'/4-NEI/4, Section 12, T30N-R19W, Town of Somerset, 1 lot totalling 5.00 acres, original parcel, 216 acres Staff recommendation: Approval Committee action: Motion by Hense, seconded by Menter to approve. Motion carried. 5. Owner: Tom Otteson Location: NE'/4-SEI/4, Section 14, T31N=R18W, Town of Star Prairie, 1 lot totalling 1.44 acres, original parcel, 76.8 acres Staff recommendation: Approval Committee action: Motion by Luckey, seconded by Menter to approve. Motion carried. 6. Owner: Roger Kukowski Location: NWI/4-SWI/4, Section 3, T31N-R19W, Town of Somerset, 2 lots totalling 20.00 acres, original parcel, 155 acres Staff recommendation: Approval Committee action: Motion by Luckey, seconded by Hense to approve. Motion carried. 7. Owner: Rod & Julie Haffner Location: SEI/4-SEI/4, Section 18, T30N-R17W, Town of Erin Prairie, 2 lots totalling 8.07 acres, original parcel, 8.07 acres Staff recommendation: Approval Committee action: Motion by Hense, seconded by Menter to approve. Motion carried. 5 8. Owner: Claire Dilts Location: NW'/4-NW'/4, Section 5, T30N-R19W, Town of St. Joseph, 4 lots totalling 24.97 acres, original parcel, 24.97 acres Staff recommendation: Approval Committee action: Motion by Luckey, seconded by Menter to approve. Motion carried. 9. Owner: Diamond D Farms Location: NW'/4-NE'/4 & NE'/4-NE'/4, Section 6, T30N-R19W, Town of Somerset, 3 lots totalling 9.57 acres, original parcel, 54 acres Staff recommendation: Approval Committee action: Motion by Menter, seconded by Hense to grant conditional approval provided the town conditions be honored. It was noted that Township conditions should be enforced by the township. Motion carried. 10. Owner: Harvey Hielkema Location: SW'/4-SE'/4, Section 25, T31N-R16W, Town of Cylon, 1 lot totalling 10.00 acres, original parcel, 79.5 acres Staff recommendation: Approval with DOT recommendation noted that any accesses for the remainder of the property be from the town road. Committee action: Motion by Luckey, seconded by Menter to grant approval with the recommendation from DOT noted. Motion carried. 11. Owner: William Jr. & Hella Huea Location: SE'/4-SW'/4, Section 29 & NE'/4-NW'/4, Section 32, T29N-R17W, Town of Hammond, 1 lot totalling 1.806 acres, original parcel, 260 acres Staff recommendation: Approval Committee action: Motion by Hense, seconded by Menter to approve. Motion carried. 12. Owner: Robert & Sharon Thell Location: SE'/4-SW'/4, Section 11, T30N-R19W, Town of Somerset, 2 lots totalling 28.81 acres, original parcel, 151 acres Staff recommendation: Approval Committee action: Motion by Hense, seconded by Menter to approve. Motion carried. 6 ATTACHMENT B MAJOR SUBDIVISIONS November 25, 1997 Grass Range First Addition: Final Owner: Donalda J. Speer -Bast Location: Section 14, T29N-R19W, Town of Hudson, 10.296 acres, total of 4 lots 11-14 Staff Recommendation: Approval with no conditions Committee action: Motion by Hense, seconded by Raymond to approve. Motion carried. Somerset Vista: Municipal Plat Owner: Ronald N. Thoennes Location: NEl/4-SW'/4, Section 3, T30N-R19W, Village of Somerset, 2.282 acres, total of 8 lots 2-9 Staff Recommendation: St. Croix County is an objecting agency for subdivisions within municipalities. The committee may recommend approval of the plat to the Department of Administration, Plat Review Division. Committee action: Motion by Luckey, seconded by Menter to approve. Motion carried.