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HomeMy WebLinkAboutTransportation Committee 06-05-97X 5-29-1997 4:57AM FROM ST CROIX HWY DEPT. 715 796 2339 P.O. Box 108 1150 Davis Street Hammond, Wisconsin 54015 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT =ICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, George Sinclear COMMITTEE TITLE: St. Croix County Transportation Committee DATE OF MEETING: June 5, 1997 TIME: 5:00 A.M. LOCATION: St. Croix County Highway Department office, CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENCE: REVIEW FUND BALANCES: UNFINISHED BUSINESS: Review Hudson Shop Sale Status Truck Purchase Update Machinery Management Update NEW BUSINESS: Review and Award Hydraulics Proposals Review and Award Mower Proposals Review and Award Centerline Proposals Review Long Range Federal Aid Programming Review Somerset Pit Purchase Proposal ('tillage of Somerset) CTH "K" Right-of-way Sale Review Equipment/Manpower Utilization Presentation ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E.; Highway Commissioner DATE: May 29, 1997 (715) 796-2227 Fax (715) 796.2339 Hammond MINUTES OF THE ST. CRO!x eE)UNTY TRANSPORTATION COMMITTEE Meeting of June 5, 1997 The meeting was called to order by Chairman, Sinclear at 8:00 A.M. Roll call was taken with Grant, Menter, King, and Sinclear in attendance; with Jacobson excused. Others present included Paul Kramer and David Kramer of Diesel Supply Company, Inc. of Hudson. A motion was made by Menter, seconded by King, to adopt the agenda as published. Motion carried. A motion was made by Grant, seconded by King, to schedule the next two meetings for July 9, 1997 at 8:00 A.M. with Grant and Sinclear reviewing vendors at 7:00 A.M.; and August 7, 1997 with Jacobson and Sinclear reviewing vendors at 7:00 A.M. Motion carried. A motion was made by King, seconded by Menter, to approve the minutes of the May 8, 1997 meeting as mailed to the members. Motion carried. Approve Vouchers: Sinclear and Menter reviewed the vendors at 7:00 A.M. A motion was made by Sinclear, seconded by Menter, to approve the vouchers for payment. Motion carried. Seminar Attendance Requests: Fedderly reviewed the agenda and other correspondence regarding the June 10-12 Summer Highway Conference in La Crosse. Review Fund Balances: Ramberg reviewed the current fund balances. Announcements & Correspondence: Fedderly handed out an Ison Equipment invitation to tour the John Deere manufacturing plant factory in Iowa; a "thank you" card from Lloyd Dahlke, Town of St. Joseph, regarding the assistance Fedderly provided over the last few months in a number of township issues; a Highway Department Safety Committee employee construction safety memo; the TDA 1996 annual report; a TDA memo on joint finance committee meetings; a TDA brochure recommending strategies for adding new revenue resources to the transportation budget; the ARTBA newsletter; the TDA Transfax newsletter; and a Livable Wisconsin Land Use Transportation newsletter by Citizens for a Better Environment. Requests received included a Town of Somerset no parking request, which will be passed on to the Safety Committee; and a request to, jointly purchase salt, from the'City of Hudson, which the Committee discussed and noted that the Highway Department will not provide a facility for such a joint purchase, but the Highway Department can investigate the options of a joint purchase agreement on quantities with the city. Fedderly noted that the Town of Hudson will be holding their tire and appliance roundup at the Hudson shop on June 14 & 21, 1997; American Materials Corporation will be going to the Board of Review again regarding pit options in the Town of Troy; the WCA/WCHA and Road Builders Association are working on joint lobbying efforts with the current state budget; and Rick Satterlee, area representative with Ayres Associates, has been promoted to Regional Vice President - Green Bay. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 June 5, 1997 Fedderly handed out copies of five recent WisDOT news releases. The memos read; "Transportation Budget Underihvests in Infrastructure", "Governor OK's US 12/128 Intersection Improvements", "Repainting of Westbound I-94 Bridge at Hudson OK'd", "Harsh Winter Depletes Funds for State Highway Maintenance", and "Three Area Highway Projects Honored for Design Excellence". The three projects honored were US Highway 12/Clairemont Avenue in Eau Claire, I-94/St. Croix River Bridge at Hudson, and Wisconsin Highway 29 in Clark County. Fedderly reviewed copies of the agreements reached between the Highway Department and the Highway Union. A motion was made by Menter, seconded by King, to approve the proposed union contract agreements between the Highway Department and Union Local 576, AFSCME. Motion carried. Fedderly reviewed copies of the agreed upon royalty rates between the Highway Department and Ralph Olson. A motion was made by Sinclear, seconded by King, to approve the Ralph Olson royalty schedule as presented through year 2002. Motion carried. Review Old Hudson Shop Sale Status: Preston Reynolds of Reynolds Development Group of Hudson joined the group at 8:30 A.M. Reynolds, Paul Kramer and David Kramer reviewed the status of the old Hudson shop site sale with the Committee. Fedderly reviewed the events and correspondences regarding the site since the last Committee meeting. The lending institution required additional verification of a "clear site" status at the old Hudson shop property, not accepting the previous DNR letter supplied by the Highway Department of a "clear site" status. Cedar Corporation (the engineering firm that headed the remediation of the site prior to the listing the property for sale) reviewed the environmental concerns, and gave a determination on additional site assessment, as well as the limits and involvement of the DNR with the whole property. The lending institution required additional time to review this additional information. Fedderly reviewed a letter of request from China Wind USA, Inc. for consideration of additional time to obtain the moneys for the purchase of the old Hudson shop property due to these unforeseen circumstances by both the Highway Department (seller) and China Wind, Inc. (purchaser). One month's rent with a certified check accompanied the request as well as three letters of reference from independent parties that express interest in the project'China Wind is pursuing. Considerable discussions took place by the group regarding the results of the new information, the previous award of the proposal to sell to China Wind, the delays in finalizing the sale, and the changes in previous decisions and motions based on new information. Preston Reynolds presented correspondence between himself and Donald Trent of China Wind regarding China Wind assigning their "option to purchase" to Preston Reynolds. Fedderly and the Committee clarified that the award to sell was previously awarded to China Wind, USA, Inc. and cannot and will not be sold by the Highway Department to anyone else but China Wind at this time. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 June 5, 1997 David Kramer and Paul Kramer expressed their positions on the delays in obtaining a closed sale on the property and felt it is improper for the Committee to change their decisions in extending the closing date. The Committee evaluated and discussed the current options and circumstances. With the new unforeseen circumstances the options discussed included; rejecting all proposals either awarded or not awarded and re -advertising for proposals after an eviction process is complete, or continue negotiations with China Wind on the sale of the property, as rent has been paid and the Highway Department has not been hurt fiscally by the process taken. A motion was made by Menter, seconded by King, to reject all proposals except the China Wind, USA, Inc. proposal and accept the $2,000.00 payment for an additional month's rent along with the request from China Wind USA for .additional time to close on the old Hudson shop property. Motion carried. Review Somerset Pit Purchase Proposal: Jeff Johnson, Somerset Village President; Bob Crotty, Somerset DPW; Pamela Donohue, Somerset Village Clerk; Wendy Sander, Cedar Corporation; and Charlie Jones, Cedar Corporation, joined the Committee at 9:25 A.M. Jones reviewed a Village of Somerset map, indicating the potential for development of the Village Industrial Park in the current Highway Department pit land. Fedderly reviewed the last meeting with the Village and noted that the Transportation Committee is still interested in pursuing a "win -win" agreement with the Village of Somerset with the possible sale of portions of the pit land. It would be most advantageous to the Highway Department if the top 6-8 feet could be crushed out for gravel resources prior to any sale and it would also provide a level site for the Village. This material could be stockpiled elsewhere in the pit for long range usage, but the funding of this higher quantity would have to be looked into. The group discussed funding, time -lines, gravel quantities, site grades, future Highway Department facility plans, the 35/64 corridor implications, and future negotiations. The Highway Department and the Village are in no immediate need for decisions at this time. The next step is for the Village to work with Cedar Corporation to establish quantities available and site grades. Truck Purchase Update: Fedderly and Schofield reviewed the previously awarded tandem truck proposal, and other correspondences regarding the manufacturing date and possible delivery dates for the two tandem trucks that are on order. Specifications of other tandem trucks available "off the lot" were discussed as well as the sense of urgency with getting them on the road. A motion was made by Grant, seconded by King, to approve the purchase of two tandem trucks "off the lot" that meet or exceed specifications at Eau Claire Mack for a total price of $61,500.00 each. Motion carried. A motion was made by Menter, seconded by King, to maintain the Twin City Mack proposal awarded previously in lieu of the manufacturer's letter of delays and difficulty in obtaining trucks at this time. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 June 5, 1997 Machinery Management Update- Fedderly and Schofield reviewed the 1997 equipment status, noting the units received and left to come in. Review and Award Hydraulics Proposals: Fedderly and Schofield reviewed the hydraulic proposals received. A motion was made by King, seconded by Menter, to award the low proposer, McKenzie supply, for three 1997 hydraulic units at a total price of $26,448.00. Motion carried. Review and Award Mower Proposals: Fedderly, Harer, and Schofield reviewed proposals received for woods mowers. A motion was made by King, seconded by Grant, to award the proposal to the low proposer, Kohel Equipment of Cameron for one woods mower at a total price of $4,250.00. Motion carried. Fedderly, Harer, and Schofield reviewed proposals received for rotary disc mowers. A motion was made by Menter, seconded by Grant, to accept the value Implement proposal for one New Holland 615 mower at a total price of $4,540.00. Motion carried. Review and Award Centerline Proposals: Fedderly, Harer, and Schofield reviewed centerline painting proposals received. A motion was made by King, seconded by Grant, to award the low proposer, AAA Striping Service proposal at $0.0284 per lineal foot. Motion carried. CTH " K" Right-of-way Sale • Fedderly reviewed the old CTH " K" right-of- way to reconfirm that the Committee was still in favor of this sale to the New Richmond Golf Course, as the original decision was under the pretense they were also going to own the land around it. King noted that the land around the old right-of-way is still up for sale, the Golf Course is interested in it, but the New Richmond Golf Course still needs the old right-of-way for access purposes. Review Long Range Federal Aid Programming Fedderly reviewed upcoming federal -aid eligible projects and his ideas on maximizing the federal dollars for each project. In looking at how the costs of federal -aid projects have escalated with all the documentation; and comparing local projects with federal -aid projects; the federal aid moneys could be better utilized if they could be segregated for only specific portions of each project rather than on one entire project at a time. A motion was made by King, seconded by Grant, to approve the long range federal aid program as presented by Fedderly. Motion carried. Review Equipment Man ower Utilization Presentation: As Fedderly has been asked to speak at the June Summer Highway Conference on equipment utilization, he reviewed his presentation with the Committee. He presented St. Croix County Highway Department ten year trends with overheads for revenues, equipment units, number of employees, equipment revenues, equipment expenses, production per employee, and equipment revenues by source. Adjournment: A motion was made by Grant, seconded by Menter, to adjourn at 12:35 P.M. Motion carried.