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HomeMy WebLinkAboutTransportation Committee 08-07-97P.O. Box 108 1150 Davis street Hammond, Wisconsin 54015 ST. CROIX COUNTY WISC NSIN HIGHWAY DEPARTMENT (716) 796-2227 Fax (71 S) 796.2339 TO: Robert Boche, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, George Sinclear COMMITTEE TITLE: St. Croix County Transportatior Committee DATE OF MEETING: August 7, 1997 TIME: 8:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDERS ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVV VOUCHERS FOR PAY11ENT: SEMINAR ATTENDANCE REQUESTS: REVIEW FUND 04LANCES : ANNOUNCEMENTS CORRESPONDENC9':- UNFINISHED BUSINESS: Pits and Quarries Update Review Hudson Shop Sale, Status Patrol Superintendent Update of Activities NEW BUSINESS: Discuss and Review Retro Billings 1998 Preliminary Budget Proposal Review and Approve Salt and Chloride Proposals Preliminary 1998 Machinery Management Needs Review and Approve Tri-axle Box Proposals Update on Stillwater Bridge Issues ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT FETING: ADJOURNM33NT : (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E.; Highway C mmissioner DATE: July 31, 1997 ww. .-. MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of August 7, 1997 The meeting was called to order by Chairman, Sinclear at 8:00 ;,.M. Roll call was taken with Grant, Menter, Jacobson, King, and Sinclear in attendance. A motion was made by Menter, seconded by King, to adopt the agenda as published. Motion carried. A motion was made by King, seconded by Grant, to schedule the next two meetings for September 8, 1997 at 8:00 A.M., with King and Sinclear reviewing vendors at 7:00 A.M.; and October 71 1997 at 8:00 A.M., with Menter and Sinclear reviewing vendors at 7:00 A.M. Motion carried. A motion was made by Jacobson, seconded by Grant, to approve the minutes of the July 9, 1997 meeting as mailed to the members. Motion carried. Approve Vouchers: Sinclear and Jacobson reviewed the vendors at 7:00 A.M. A motion was made by Sinclear, seconded by Jacobson, to approve the vouchers for payment. Motion carried. Seminar Attendance Requests: Fedderly reviewed a request for attendance to a Transportation Information Center "Maintaining Gravel Roads" workshop. A motion was made by King, seconded by Jacobson, to authorize three employees to attend the road grading course at $35.00 each. Motion carried. Fedderly reviewed a previous request for Harer to attend a September 1997 international transportation weather workshop in St. Louis, MO. A motion was made by King, seconded by Menter, to authorize Harer to attend the SSI sponsored weather workshop in St. Louis, MO. Motion carried. Review Fund Balances: Ramberg reviewed the current fund balances, comparing them to the previous year. Announcements & Correspondence: Fedderly handed out a Better Roads national magazine article on winter maintenance tips quoting Jim Harer, St. Croix County; an August 21, 1997 Eau Claire Mack open house; an August 21, 1997 River States Truck and Trailer facility tour in Eau Claire; an October 8th and 9th ISON Equipment John Deere factory tour in Dubuque, IA; and a newspaper article regarding a law suit against a county for alleged insufficient signs in a construction project. The Committee congratulated Fedderly on becoming a registered land surveyor (R.L.S.), which is in addition to his professional engineering registration (P.E.). Fedderly reviewed law suit allegations and depositions he has been in concerning the Village of Woodville's East Boundary Road project. The Committee discussed the statutory duties and responsibilities of the highway commissioner, which encourages him to assist and work with municipalities as well as other governments. A motion was made by Sinclear, seconded by King, to support Daniel J. Fedderly, P.E., R.L.S. and the Highway Department staff working under his direction, in assisting and providing transportation services as part of the comprehensive services which the Highway Department provides for municipalities throughout the county at the municipality's cost. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 August 7, 1997 Fedderly noted that the annual hazardous waste collection and appliance roundup will be in New Richmond and at the new Hudson shop on September 20, 1997. A CTH "UU" speed reduction request has been received from the Town of Hudson and Fedderly responded with a letter noting that the speed limit concerns will be addressed in the scheduled reconstruction of CTH "UU". Fedderly noted that the Wisconsin Administrative Register indicated that the "long truck route" exceptions are being proposed again, these had failed previously. A motion was made by Sinclear, seconded by King, to go on record as having the same objection to this proposed law as previous and authorize Fedderly to submit the Transportation Committee's objection in writing. Motion carried. Patrol Superintendent Update of Activities: Harer noted that the USH12/STH128 intersection grading will begin shortly; WisDOT'S USH12 paving project is nearing completion from Baldwin east to CTH "NN" with shouldering and a few drainage issues left to address. The CTH "J" and the CTH "N" Kinnickinnic bridge headwall projects should be completed this next week. CTH "N" and CTH "J" to I-94 will be milled next week. The good August weather has assisted in catching up from the wet July, and township construction projects in Cady, Hammond, and Warren will finish the year. St. Croix County will be a pilot area for selected state highway segments to test magnesium chloride as a new anti -icing technique, as it is proposed to be 70% less corrosive than salt, organic, and a natural occurring element, but more expensive. Pits and Quarries Update: Perry Atterholt, Monarch Paving supervisor and Ron Garrison, Mathy Construction geologist, presented a map of their CTH "G" Cemstone plant with the surroundings, setbacks, berm proposal, and zoning restrictions. Presently, the zoning ordinances do not allow more than 20 acres of actively mined land at a time. Atterholt asked for the committee's comments and opinions regarding putting together a long range plan. The working area is crowded now and will probably be out of material in 2-3 weeks if Monarch cannot continue to mine the other acreage available. Garrison noted that to plan, operate, and reclaim efficiently a long range plan is needed; a 20 foot berm with trees on top is being proposed around the entire acreage (outside the 20 acre restriction) to allow for the most aesthetic public view and so the land can be mined in phases, reclaiming behind each phase. A motion was made by King, seconded by Grant, to support Monarch in their needs through the proposed comprehensive plan as discussed and to authorize Fedderly to testify at the Board of Adjustments, as the whole county and all roads in the county will benefit from the efficient use of this land. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 August 7, 1997 Review and Approve Salt and Chloride Proposals Schofield, Harer, and Fedderly reviewed the salt proposals received. A motion was made by Menter, seconded by King, to award the salt proposal to Morton International of Chicago, IL for $26.02 per ton picked up in St. Paul, MN for the 1997 - 1998 season. Motion Carried. Schofield, Harer, and Fedderly reviewed the calcium chloride proposals received. A motion was made by Jacobson, seconded by Menter, to award the calcium chloride proposals to Van Water & Rogers of Chippewa Falls for $7.24 per pound for bagged calcium chloride and $0.305 per gallon for liquid calcium chloride. Motion Carried. Review and Approve Tri-axle Box Proposals Fedderly, Harer, and Schofield reviewed the proposals for two (2) hauling truck boxes received. Specifications, delivery, aluminum material, and installed options were discussed. A motion was made by Jacobson, seconded by Grant, to award the tri-axle truck box proposal to Midland Equipment of Eden Prairie, MN for a total price of $23,320.00 installed. Motion carried. Discuss and Review Retro Billings• Fedderly and Ramberg discussed the additional costs incurred on local projects due to the wage settlement that is retro-active to January 1, 1997. A list of billings generated from the retro-pay were discussed. A motion was made by Sinclear, seconded by Menter, to send out all invoices, except those that add up to less than $50.00 for each local entity, and write those off to highway administration. Motion carried. Preliminary 1998 Machinery Management Needs Fedderly and Schofield reviewed the list of equipment needs supplied by the Highway Department foremen and managers for discussion in the upcoming machinery management meetings. Fund projections, and a priority list will be developed from the machinery management team for the next committee meeting. Fedderly reviewed a proposed LP gas purchasing concept, whereby the Highway Department receives yearly proposals for one price on a keep full basis. This will reduce the extra running for vendors, hopefully reduce the price paid, and eliminate the need for employees to monitor the LP gas levels during busy winter months. A motion was made by Menter, seconded by King, to approve of the new LP gas purchasing concept and obtain proposals for the upcoming heating season The Department will monitor the costs in comparison to previous years. Motion carried. Review Old Hudson Shop Sale Status• Fedderly reviewed the events that have taken place since the last committee meeting. On July 18, 1997 a law suit was filed by Preston Reynolds against China Wind/Donald Trent and St. Croix County. The law suit has been answered by both parties. A letter requesting an extension on our rental agreement and a cashier's check from China Wind/Donald Trent in the amount of $2,000.00 for August rent was received on August 1, 1997 and held for the Committee's consideration. A motion was made by Menter, seconded by King, to accept the August rental check due to the circumstances given. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4 August 7, 1997 Update on Stillwater Bridge Issues• Fedderly handed out a newspaper article regarding the area Stillwater bridge proponents travel to Washington D.C. He noted that good information was exchanged and that the area legislators are attempting to make progress on moving the project forward. 1998 Preliminary Budget Proposal: Fedderly reviewed and discussed the proposed 1998 budget for the highway department, surveyor, and county -aid bridges. The committee viewed several projects in progress and scheduled for construction in 1998. Adjournment: A motion was made by King, seconded by Jacobson, to adjourn at 2:25 P.M. Motion carried. -------d4z_1'_4- -- SECRETARY