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HomeMy WebLinkAboutTransportation Committee 09-08-97P.O. Box 108 1150 Davis Street Hammond, Wisconsin 54015 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NQTICE OE COMMITTEFeMEETING To: Robert Boche, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, George Sinclear COMK17TEE TITLE: St. Croix County Transportation Committee (715) 796-2227 Fax (715) 796.2339 DATE OF MEETING: September 8, 1997 'FIRE: 8:00 A.kl. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINtiTES : APPROVE VOUCHERS FOR PAYMENT: SEMINAR ATTENDANCE REQUESTS: REVIEW FUND BALANCES: ANNOUNCEMENTS & CORRESPONDENCE: UNFINISHED BUSINESS: Review Hudson Shop Sale Status 1998 Machinery Management Needs 1998 Proposed Budget/Projects Review NEW BUSINESS: Update Safety Committee Activities OSM Facilities/Route Optimization Study Presentation Claims History and Review ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., Highway Commissioner DATE: August 28, 1997 k MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting oSeptember 2, 1997 The meeting was called to order by Vice-chairman, King at 8:02 A.M. Roll call was taken with Grant, Menter, Jacobson, and King in attendance, with Sinclear excused until arriving later in the meeting. A motion was made by Menter, seconded by Jacobson, to adopt the agenda as published. Motion carried. A motion was made by Menter, seconded by Grant, to schedule the next meeting for September 24, 1997 at 8:00 A.M. Motion carried. The October 7, 1997 meeting is still scheduled for 8:00 A.M., with Menter and Sinclear reviewing vendors at 7:00 A.M. A motion was made by Jacobson, seconded by Grant, to approve the minutes of the August 7, 1997 meeting after one correction. Motion carried. Approve Vouchers* King and Grant reviewed the vendors at 7:00 A.M. A motion was made by King, seconded by Grant, to approve the vouchers for payment. Motion carried. Seminar Attendance Requests, Fedderly noted that the employees scheduled to attend the "Maintaining Gravel Roads" workshop, authorized at the last meeting was canceled due to conflicts with the work schedules. A "Winter Road Workshop" is being held in Eau Claire on October 15, 1997. A motion was made by Grant, seconded by Jacobson, to authorize six to seven employees to attend the "Winter Road Workshop" at $35.00 each. Motion carried. Fedderly reviewed the schedule for an Ison Equipment sponsored John Deere manufacturing plant tour in Iowa on October 8th and 9th; and the October 10, 1997 District 6 Commissioners and Committeemen -fall meeting in Rib Lake, WI. Announcements & Correspondence: Fedderly noted that Governor, Tommy Thompson; and Transportation Secretary, Chuck Thompson, will be touring projects in District 6 counties on Tuesday, September 9, 1997. Congressman, Ron Kind, will be holding a town meeting in La Crosse on Friday, September 19, 1997. The WCHA board of directors have requested that their President and Vice-president (Fedderly) attend a WCHA paid Washington D.C. meeting September 16th & 17th, with the Wisconsin legislative delegation and various representations of transportation interests from Wisconsin. The long truck routes opposition letter has been sent to WisDOT by Fedderly as directed at the last meeting. Fedderly handed out a WisDOT STH 128/USH 12 intersection construction news release; a Hudson Star newspaper "Stillwater Bridge" letter to the editor; and a Hudson Star newspaper article from an interview with Fedderly noting that the summer road work is still on schedule. Fedderly discussed and answered questions regarding the hiring eligibility list, noting that the Highway Department crew is down four Positions and a new eligibility list is needed, in addition, at least two new employees are needed at this time before the winter season begins. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 September 8, 1997 Sinclear arrived at 9:15 A.M. OSM Facilities/Route Optimization Study Presentation• Tim Murphy, P.E., Project Manager and Dr. Linda Tomaselli, Ph.D., Manager, GIS of OSM & Associates, Inc. presented the findings of the computerized route optimization study. This St. Croix County snow plow route and facility location analysis is funded 50% by WisDOT. The projected growth areas were considered and built into some of the models. These models provide solid data to support the projected increase in the number of drivers and equipment needed in these shops. The maps and data presented parallel the direction, thoughts, and discussions Fedderly and Harer have had with WisDOT regarding the level of service, staffing, and equipment needs. Some of the recommendations include merging two shops into one, re- routing a few minor sections of roadway and allocating them to other routes, and adding trucks in the specific areas of growth. The route study can be modified as conditions change. Review Fund Balances: Ramberg reviewed the current fund balances, comparing them to the previous year. Review Hudson Shop Sale Status• Fedderly reviewed a letter of status from China Wind, Inc. and Ramberg reviewed the status of the September 1997 rent check in the amount of $2,000.00. Mr. Trent has indicated that the legal issues involving him and the proposed purchase has caused additional delays in the closing. A motion was made by Jacobson, seconded by King, to accept the September 1997 rent payment and continue to work with China Wind, Inc. on the property closing. Motion carried. 1998 Machinery Management Needs: Fedderly, Harer, and Schofield reviewed the first two lists of equipment needs for 1998. The second list is a priority list of the top eleven items needed. A motion was made by Sinclear, seconded by King, to approve of the equipment priority list as presented, and authorize proposal specifications to be drawn up and proposals requested. Motion carried. Claims History and Review: Fedderly and Ramberg reviewed the 1988 through 1997 year-to-date (YTD) automobile liability claims with graphs and data supplied by Risk Management Resources, Inc. They also reviewed a comparison of 1996 and 1997 YTD claims, noting the number of claims, type, amount, and claims denied. The number of claims sent in to WMMIC through September 1 in 1997 (6) is only half of those sent in to in 1996 (12). Jacobson was excused at 12:30 P.M. Update Safety Committee Activities• Fedderly noted that the annual Highway Department Safety Seminar at the Baldwin American Legion will be held on October 24, 1997, with the meal catered by Nelson's Super Value. A motion was made by King, seconded by Menter, to have a Swiss steak meal with an extra roll for a total of $4.95 per meal. Motion carried. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3 Other Business: Fedderly noted that 76 employment applications had been received and reviewed. The list has been narrowed down to 26 and interviews can be scheduled for a new Highway Department eligibility list. A motion was made by Menter, seconded by King, to maintain the list of 26 for interviews as outlined by Fedderly and authorize the Highway Commissioner, as outlined in the statutes, to hire one or two new employees from the list of 26 as -soon -as -possible and form a new eligibility list from the remaining candidates with assistance from the Personnel Department. Motion carried. 1998 Proposed Budget/Projects Review: Fedderly handed out and highlighted the 1998 proposed budget and projects. The Finance Committee will be reviewing the departmental budgets near the end of September. Adjournment: A motion was made by Grant, seconded by Menter, to adjourn at 12:55 P.M. Motion carried. ------------ SECRETARY