HomeMy WebLinkAboutTransportation Committee 11-06-97P.O. Box 108
Hammond, Wisconsin 54015 Fax (715) 796-2339
ST. CROIX COUNTY WISCONSIN
HIGHWAY DEPARTMENT
NOTICE OF COMMITTEE MEETING
TO: Robert Boche, Chairman
St. Croix County Board of Supervisors
FROM: Transportation Committee Chairman, George Sinclear
COMMITTEE TITLE: St. Croix County Transportation Committee
DATE OF MEETING: November 6, 1997
TIME: 8:00 A.M.
LOCATION: St. Croix County Highway Department Office, Hammond
CALL TO ORDER:
ROLL CALL:
ADOPTION OF AGENDA:
DATE OF NEXT MEETING:
ACTION ON PREVIOUS MINUTES:
APPROVE VOUCHERS FOR PAYMENT:
SEMINAR ATTENDANCE REQUESTS:'
REVIEW FUND BALANCES:
ANNOUNCEMENTS & CORRESPONDENCE:
Discuss 35/64 Concept in Somerset Area (Village of Somerset and WisDOT)
Discuss Somerset Pit Options
Discuss STH 35 Speed Limit north of Somerset and Intersection Channelization
Review Paver Proposals
Review Request to Purchase Right-of-way CTH "GG"
ANY OTHER BUSINESS AUTHORIZED BY LAW:
POSSIBLE AGENDA ITEMS FOR NEXT MEETING:
ADJOURNMENT:
(Agenda not necessarily presented in this order.)
SUBMITTED BY: Daniel J. Fedderly, P.E.; Highway Commissioner
DATE: October 30, 1997
QUALITY • EFFICIENCY • PRIDE
MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE
Meetinq of November 6. 1997
The meeting was called to order by Chairman, Sinclear at 8:00 A.M.
Roll call was taken with Grant, Jacobson, King, and Sinclear in
attendance, with Menter excused. The Committee viewed the new tri-axle
trucks in the shop.
A motion was made by Grant, seconded by King, to adopt the agenda as
published. Motion carried.
The next meeting was previously scheduled for November 19, 1997 at 8:00
A.M. A motion was made by King, seconded by Jacobson, to schedule the
first meeting in December for December 8, 1997 at 8:00 A.M. with Jacobson
and Sinclear reviewing vendors at 7:00 A.M. Motion carried.
A motion was made by Jacobson, seconded by Grant, to approve the minutes
of the October 7, 1997 meeting as mailed to the members. Motion carried.
Approve Vouchers: Sinclear and Grant reviewed the vendors at 7:00 A.M.
A motion was made by Grant, seconded by Sinclear, to approve the vouchers
for payment. Motion carried. Ramberg highlighted the top ten vendors
and the amounts being paid in each major account.
Review Fund Balances: Ramberg reviewed the October 31, 1997 fund
balances that reflect timecard activity through October 18, 1997.
Seminar Attendance Requests: Fedderly reviewed a Transportation
Information Center "Chainsaw Safety, Maintenance and Operation" seminar
being held in Eau Claire on December 17, 1997 for a cost of $35.00 per
participant. A motion was made by King, seconded by Grant, to approve
6-8 employees to attend the December 17, 1997 chain saw safety seminar
in Eau Claire for $35.00 each, weather permitting. Motion carried.
A "no registration fee" truck and snow equipment expo is being held by
Monroe Truck Equipment in Stevens Point on December 4-5, 1997. A motion
was made by Jacobson, seconded by King, to authorize 5-6 employees to
attend the snow equipment expo in Stevens Point on December 4-5, 1997.
Motion carried.
Fedderly noted a discount being offered for the previously authorized
paper and computer filing and organizing seminar whereby two more
employees can attend for the registration price of one. With the
increased computer files and plans being generated by the engineers, the
Highway Department has the opportunity to take advantage of this discount
and send two engineers also. A motion was made by King, seconded by
Jacobson, to authorize two more employees to attend the December 3, 1997
"filing and organizing" seminar in Eau Claire for an additional $139.00.
Motion carried.
A hazardous materials course for new employees and a hazardous materials
(HAZMAT) refresher course is being offered by Jack Colvard, Emergency
Government Director, on December 10, 1997 at the Highway Department. A
motion was made by Jacobson, seconded by Grant, to authorize the "in-
house" HAZMAT course for 9 employees and the "in-house" HAZMAT refresher
course for 66 employees as presented. Motion carried.
Fedderly noted that American Materials Corporation is holding their 1997
Customer Appreciation dinner on November 13, 1997 in Eau Claire.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2
November 6, 1997
Announcements & Correspondence: Fedderly handed out a TDA informational
brochure; a thank -you card from Darlene King regarding flowers send
during her hospital stay; a thank -you card from a rock claimant for a
quick resolve to their problem; a thank -you letter from Senator Russ
Feingold regarding Fedderly's participation in a recent listening
session; a transportation budget informational letter from Senator Alice
Clausing; a WisDOT updated 1998 General Transportation Aids (GTA)
estimate; and a letter sent to Marty Beekman, District 6 Chief of
Planning and Transportation, from Fedderly that initiates the discussions
for an updated jurisdictional study.
The 95-I-1 right-of-way purchases continue, with the south half ROW
basically all cleared.
The vehicle contracts for the Highway Commissioner and Patrol
Superintendent are being reviewed for a future agenda.
Fedderly noted that the Department is ready to proceed with the next step
in establishing a new eligibility list. A motion was made by King,
seconded by Grant, to schedule new union employee interviews. Motion
carried.
The Spooner quarry preliminary survey is complete regarding the driveway
location issue. Approximately 0.27 acres of land is needed to
accommodate the existing driveway located on the adjoining land owner's
property. The land owner discussed the option of selling the property in
question to the Highway Department for $1,000.00. The Highway Department
would agree with this option as it would be less expensive than moving
the driveway. This issue will be on the next agenda for Committee
action.
1998 Machinery Management Update: Fedderly and.Schofield reviewed the
signing material proposals received. A motion was made by Sinclear,
seconded by King, to accept the price proposals from Rent -A -Flash and
Decker Supply for 1998 purchases. Motion carried.
Fedderly and Schofield reviewed the grader/plow blade proposals received
for the 1997/1998 season with a usage history. A motion was made by
King, seconded by Jacobson, to accept the proposals from U.S. Blade and
Chain of Eau Claire for grader/plow blade purchases throughout the
1997/1998 season. Motion carried.
Schofield noted that the in-house machinery management sub -committee will
meet November 7, 1997 to review maintenance truck specifications and shop
truck specifications.
Discuss 35/64 Concept in Somerset Area: Representatives from the Village
of Somerset (Jeff Johnson and Rick Pfaff), Cedar Corporation (Charlie
Jones and Wendy Sander), and WisDOT Planning Department (Jeff Kern and
Mark Ploederer) discussed the STH 35/64 concept in the Somerset area with
the Committee. Issues discussed were interchange locations, type of
interchanges, relation of STH 35 north, and jurisdictional transfers in
the area.
Jacobson was excused at 9:30 A.M.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 3
Discuss Somerset STH 35 Speed Limit and Intersection Channelization• The
group discussed the Village of Somerset's concerns with the speed limit
on STH 35 north of Somerset. With the increased development taking place
north of Somerset, the Village of Somerset is requesting that the speed
be reduced further north of Somerset and stepped down to 25 MPH. A
motion was made by Sinclear, seconded by King, to support the speed
reduction request from the Village of Somerset to WisDOT as presented.
Motion carried. WisDOT will take the request back to Eau Claire for
analysis.
The group discussed the safety concerns with the STH 35 and STH 64
intersection drainage problems in the Village of Somerset. The
channelization concerns are more immediate than the STH 35/64 concept
plan timing allows. A motion was made by King, seconded by Sinclear, to
recommend WisDOT to investigate the intersection for improvements to
rectify the drainage issues as -soon -as -possible. Motion carried. WisDOT
will investigate alternatives.
Discuss Somerset Pit Options: The group discussed the next steps
available and feasible in proceeding with proposals to purchase portions
of the Somerset pit property for the Village. A motion was made by King,
seconded by Grant, to hire Cedar Corporation to perform a site assessment
of the Somerset pit; evaluating property values before and after site
improvements, and resulting material quantities available from such site
improvements. The estimated cost of this site assessment would be
$1,500.00. Motion carried.
The Village of Somerset will put together an offer to purchase based on
their needs and funds available.
1998 Proposed Budget Update: Fedderly reviewed the finalization of the
county budgets. No change in the Highway Department budget.
Hudson Shop Sale Status: Fedderly reviewed a request for an additional
month rent of the old Hudson shop from Donald Trent/China Wind
accompanied by a rent payment for November 1997. A motion was made by
Grant, seconded by King, to accept the rent extension and the November
rent payment in the amount of $2,000.00. Motion carried.
Review Paver Proposals: Schofield and Fedderly reviewed the proposals
received for pavers. Options, trade allowances, and specifications were
reviewed. A motion was made by King, seconded by Grant, to award the
paver proposal to Fabco Equipment of Eau Claire for a 1997 AP-1055B demo
Caterpillar track paver for a final net price after all options and
trade-in allowances of $200,340.00. Motion carried.
Other Business: Debra Kathan, Personnel Director, called during the
meeting and noted that a health insurance memo was being sent to all
employees regarding additional providers in the Preferred One Network.
The discussion led to numerous health insurance concerns received from
Highway Department employees and retirees. A motion was made by Grant,
seconded by King, to direct the Highway Department to write a letter to
Committee member, ArtJacobson, who also serves on the Personnel
Committee and was excused earlier in the meeting, to investigate the
concerns expressed over the change in health insurance plan and to ensure
that the concerns are addressed. Motion carried.
ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 4
November 6, 1997
Review Request to Purchase Right-of-way along CTH "GG": Fedderly
reviewed two requests to purchase a section of right-of-way (ROW) along
CTH "GG". This issue is postponed until a future meeting.
Discuss Engineering and Surveying Personnel Needs: Fedderly reviewed the
engineering plans required for the 1998 Surface Transportation Program
(STP) projects. Design service proposals for paving plans on CTH "I" and
CTH "UU" were reviewed. A motion was made by Sinclear, seconded by King,
to award Cedar Corporation the 1998 engineering proposals on CTH "I" for
$1,750.00 and CTH "UU" for $1,500.00. Motion carried.
Fedderly reviewed the proposals received for design services on CTH"E"
and CTH "A" resurface projects. A motion was made by King, seconded by
Grant, to award Cedar Corporation the engineering proposal on CTH "A" for
a price of $4,300.00; and to award Humphrey Engineering the engineering
proposal on CTH "E" for a price of $5,030.00. Motion carried.
The Highway Department engineering personnel needs and work load were
discussed. A motion was made by Grant, seconded by King, to authorize
Fedderly to pursue filling the two vacant engineering positions at the
Highway Department. Motion carried.
Adjournment: A motion was made by Sinclear, seconded by King, to adjourn
at 1:35 P.M. Motion carried.
SECRETARY