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HomeMy WebLinkAboutTransportation Committee 12-08-97---------- P.O. Box 108 1150 Davis Street Hammond, Wisconsin 54015 ST. CROIX COUNTY WISCONSIN HIGHWAY DEPARTMENT NOTICE OF COMMITTEE MEETING TO: Robert Boche, Chairman St. Croix County Board of Supervisors FROM: Transportation Committee Chairman, George Sinclear COMMITTEE TITLE: St. Croix County Transportation Committee Fax (715) 796-2339 DATE OF MEETING: December 8, 1997 TIME: 8:00 A.M. LOCATION: St. Croix County Highway Department Office, Hammond CALL TO ORDER: ROLL CALL: ADOPTION OF AGENDA: DATE OF NEXT MEETING: ACTION ON PREVIOUS MINUTES: APPROVE VOUCHERS FOR PAYMENT:. REVIEW FUND BALANCES: SEMINAR ATTENDANCE REQUESTS: ANNOUNCEMENTS & CORRESPONDENdE.,: UNFINISHED BUSINESS: Review Hudson Shop Stat Jurisdictional Study Initial Meeting with Committee & WisDOT Review/Approve Service and Supply Contracts with WisDOT Review Year-end Fund Projections Review Rustic Road Board Member Request ANY OTHER BUSINESS AUTHORIZED BY LAW: POSSIBLE AGENDA ITEMS FOR NEXT MEETING: ADJOURNMENT: (Agenda not necessarily presented in this order.) SUBMITTED BY: Daniel J. Fedderly, P.E., R.L.S.; Highway Commissioner DATE: November 26, 1997 QUALITY • EFFICIENCY • PRIDE MINUTES OF THE ST. CROIX COUNTY TRANSPORTATION COMMITTEE Meeting of December 8, 1997 The meeting was called to order by Chairman_ s; cle r :3 vcc��c�at r. —A.M. Roll call was taken with Grant, Jacobson, King, Menter, and Sinclear in attendance. A motion was made by King, seconded by Menter, to adopt the agenda as published. Motion carried. A motion was made by Sinclear, seconded by King, to schedule the next meeting for January 7, 1998 at 8:00 A.M. with King and Sinclear reviewing vendors at 7:00 A.M. Motion carried. A motion was made by Grant, seconded by Menter, to approve the minutes of the November 19, 1997 meeting as mailed to the members. Motion carried. Approve Vouchers for Payment• Jacobson and Sinclear reviewed the vouchers at 7:00 A.M. A motion was made by Sinclear, seconded by Jacobson, to approve the vouchers for payment. Motion carried. Review Fund Balances: Ramberg highlighted the voucher payments being made and the November 30, 1997 fund balances. Seminar Attendance Requests: Fedderly noted a December 9, 1997 Cemstone Customer Appreciation event at Suzannas in New Richmond; and the January 26-28, 1998 Winter Highway Conference in Appleton. A Highway Safety Workshop regarding highway signs, intersections and driveways, roadside safety, and safety improvement projects; is being held in Eau Claire on January 23, 1998 at a cost of $35.00 per participant. A motion was made by King, seconded by Jacobson, to authorize 5-6 employees to attend the Highway Safety Workshop as presented at.a cost of $35.00 each with a portion being funded by WisDOT. Motion carried. Fedderly reviewed the January 28-30, 1998 Annual Surveyors' Institute seminar agenda in Stevens Point. A motion was made by Grant, seconded by Jacobson, to authorize 2-3 employees to attend the Surveyors' seminar at $230.00 each. Motion carried. Announcements & Correspond_ ence• Fedderly handed out a draft of a revised county -aid bridge petition; a WisDOT news release regarding St. Croix and Eau Claire Counties testing liquid anti -icing on roads; a newspaper article regarding a Price County snowplowing liability case thrown out of court; and a thank -you letter from Don Walker of the Crossroads newsletter regarding the St. Croix County Highway Department article in the Fall 1997 issue. The Casey property gravel analysis has been completed by American Materials Corporation. Somerset Pit Discussions with the Village of Somerset Jeff Johnson of the Village of Somerset along with Charlie Jones of Cedar Corporation discussed the site assessment done by Cedar Corporation regarding the Somerset pit alternatives. Jones noted that there is no excess materials to crush for gravel purposes if the portions of the pit discussed are improved for building purposes. Cedar Corporation will meet with the Village of Somerset to put together a proposal to purchase the acreage involved, as well as options to consider for the proposed future purchases of the remaining portions of the Somerset pit. ST. CROIX COUNTY TRANSPORTATION COMMITTEE MINUTES Page 2 December 8, 1997 Jurisdictional Study Initial Meeting with Committee and WisDOT: Rita Horne (Town of Hudson); Lloyd Dahlke (Town of St. Joseph); Jeff Johnson (Village of Somerset) and Charlie Jones (Cedar Corporation); Terry Pederson (WisDOT Planning); Gil Anderson (WisDOT Planning); and the Transportation Committee met to initialize the Jurisdictional Study Committee. Fedderly noted that those present responded to the request for representatives interested in being involved in this working group. Pederson and Anderson gave an overview of how to proceed; literature was handed out; and criteria involved was reviewed. The next meeting was scheduled for January 21, 1998 at 1:00 P.M. Review/Amrove Service and Supply Contracts with WisDOT Fedderly .presented and reviewed the service and supply contracts proposed by WisDOT regarding work in 1997. A motion was made by Menter, seconded by King, to approve and sign the three service and supply contracts as presented. Motion carried. Review Yearend Fund Projections: Fedderly reviewed the current status of the county maintenance fund and compared it to the expected expenditures. As a general rule 60% of the budgeted winter maintenance costs are incurred in the first few months of each year 'and 40% is usually incurred in the last few months of each year. This year the costs are running near the 60% level as of November 1, 1997, which is in line with projections. Review Rustic Road Board Member Request Fedderly discussed the request from the State Rustic Road Board of Directors to appoint a representative to the board of directors, replacing a vacant position. A motion was made by Sinclear, seconded by Grant, to recommend King to the vacant Rustic Road Board of Directors position. Motion carried. Machinery Management Update: Fedderly handed out specifications for the tire truck, noting the major changes from the current unit, which include a heavier body and a tailgate lift. A motion was made by Menter, seconded by King, to approve the request for proposals for a tire truck as presented. Motion carried. Other Business: Tom Dorsey introduced Cindy Sherman, the new County Zoning Administrator to the group. Review Hudson Shop Status: Fedderly reviewed the rental status of the old Hudson shop site, noting the December 1997 rent payment submitted by Donald Trent. Donald Trent (China Wind, Inc.) met with the Committee and noted that he desires to continue renting the old Hudson shop site through the winter due to the difficulty in moving during the winter months. A motion was made by Menter, seconded by King, to accept the December 1997 rent check, sign a December lease agreement, and consider rental of the old Hudson shop to China Wind, Inc. on a month -to -month basis. Motion carried. Adjournment: A motion was made by Jacobson, seconded by Grant, to adjourn at 11:08 A.M. Motion carried. e SECRETARY