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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY ADMINISTRATION COMMITTEE
January 6, 2010 9:00 a.m.
Room 1281— Government Center
1101 Carmichael Road, Hudson
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
ACTION ON PREVIOUS MEETING MINUTES: December 2, 2009
DATE OF NEXT MEETING — February 3, 2010
OLD AND NEW BUSINESS
1. Veterans Service Officer Report
2. County Board Rules and By -Laws
a. County Committee Sign -in Sheet
b. Review of By -Laws for 19 Member Board Continued
3. 2010 Calendar of meetings
4. Census Complete Count Resolution
5. 2010 Goal Setting Planning
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
12/22/2009 4:00 PM
MINUTES OF THE ST.CROIX COUN'T'Y ADMINISTRATION COMMITTEE
January 6, 2010
Official
Meeting was called to order by Chair King at 9:00 a.m. in Room 1281 of the Government Center in Hudson.
MEMBERS PRESENT: Supervisors Richard King, Julie Speer, Daryl Standafer, Gene Ruetz, Esther Wentz
OTHERS PRESENT: Supervisor Roger Rebholz, Veterans Services Officer Merlin Blaisdell, Administrative Coordinator
Chuck Whiting, Corporation Counsel Greg Timmerman, County Clerk Cindy Campbell, Norm Matzek,
Clerk of Court Lori Meyer, Judges Edward Vlack, Eric Lundell, Howard Cameron, Scott Needham, UW
Extension Agent Pete Kling.
ADOPTION OF AGENDA: Motion by Wentz, 2nd byRuetz to adopt the agenda, motion carried unanimously.
DATE OF NEXT MEETING: Febxuary3, 2010 at 9:00 a.m.
APPROVAL OF MINUTES FROM PREVIOUS MEETING: Motion by Speer, 2nd by Standafer to approve the minutes from
December 2, 2009, motion carried unanimously.
NEW AND OLD BUSINESS:
1. Veterans Services Officer Report - Blaisdell reported the New Richmond and River Falls National Guard units are
coming home this month. CVSOs will be at Ft. McCoy processing the soldiers' claims January 15 to 19. Blaisdell has a
northwest association meeting in Grantsburg in February. He reported receiving an almost $5,000 transportation grant for
mileage for transporting vets.
2. County Board Rules and By -Laws - Judges Lundell, Vlack, Needham and Cameron addressed the Committee requesting
their reporting relationship with the new board be through the Administration Committee rather than the Public Protection
Committee. Motion by Wentz 2nd by Speer to have the circuit court reporting committee be the Administration Committee
in the proposed by-law changes. Motion passed unanimously.
a. Committee Sign -In Sheet - Campbell reviewed with the committee the sign -in sheets that had been approved at
the last meeting. She noted that implementation of their use would require a change to the by -laws. The
consensus of the group was to include the committee sign -in sheet in the proposed by -law amendments for an
April start.
The Committee broke from 10:10 a.m. to 10:35 a.m. to conduct the Building Facilities Planning Committee meeting.
b. Review of By -Laws for 19 Member Board - Timmerman reviewed a summary of changes to the by -laws. These
included removing the three questions asked of board chair candidates, adding a section for committee of the
whole, adding a section for the new standing committees and their election, setting terms for committee members,
adding supervisors will serve on at least one committee and not more than two committees, adding a supervisor's
physical presence is required at board meetings, notices of meeting changed from four to seven days, clarification
on the Intergovernmental Advisory Council, Lower St. Croix River Management Commission and the Long Term
Support Planning committee, clarification on subcommittees, changes to the Board of Adjustment's statutory
responsibility to include approving energy resource systems, and the Board of Adjustment's appointees and their
conduct, County Board meeting recognition of non - County residents wishing to speak, motions at Board meetings
and separating County operations from the b}r-laws. The Committee discussed several of these items. Discussion
on Board of Adjustment membership options ranging from status quo to no supervisors on the Board. Discussion
on BOA membership ranging from status quo to no supervisors on the BOA. Discussion on the purpose of the
BOA and its independent relationship to planning staff and the Board of Supervisors. Code of conduct language
proposed to address this independence. Motion by Ruetz, 2nd by Standafer to incorporate the membership
recommendations from the BOA for its composition. Motion passed 3 to 2. Voting aye: Ruetz, Standafer,
Wentz. Voting nay: Speer, King. Discussion about presenting the proposed by-law changes to the Board.
Timmerman to review as he did for the Administration Committee. Committee agreed to have a special
Administration Committee meeting set for the morning of the Board meeting to address any last minute concerns
or changes.
3. 2010 Calendar of Meetings - Whiting again reviewed a draft schedule of committee meetings for the new Board.
Committee agreed on the intent of the schedule and will present to the Board in March.
4. Census Complete County Resolution - Whiting presented a draft resolution proposing UW Extension act as a
coordinator for elevating awareness of the 2010 census. He noted the Census Bureau is seeking support for these local
awareness efforts and proposed the County adopt such a resolution. Motion by Standafer, 2nd by Wentz to recommend the
Board approve the presented resolution. Motion passed unanimously.
5. 2010 Goal Setting Planning - Whiting and Kling asked for the Committee's consideration of how it would like this year's
goal setting session to be set up. Staff was directed to come back with options at the February meeting.
There being no further business, the meeting adjourned at 11:39 a.m.
Julie Speer, Secretary
Chuck Whiting, Recording Secretary