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HomeMy WebLinkAboutAdministration 09-01-10 NOTICE OF COMMITTEE MEETING AND AGENDA ST. CROIX COUNTY ADMINISTRATION COMMITTEE DATE AND TIME: Wednesday, Thursday and Friday September 1, 2 and 3, 2010 — 8:00 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: APPROVAL OF MINUTES OF PREVIOUS MEETING: August 16, 2010 OLD AND NEW BUSINESS: 1. 2011 Budget Review 2. Consideration of Closure Option on Springsted Project— 8:05 a.m. (9/1) ** NOTE: This is expected to be a three -day committee meeting lasting approximately to 5:00 p.m. each day. Department budgets will be presented periodically over these three days. A working schedule for those presentations is available from the County Clerk. ADJOURN (Items may be taken in different order) * *Additions /Changes /Corrections NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4:22 PM 8/20/2010 Schedule for Administration Committee 2011 Budget Hearings Government Center Room 1281 Wednesday, September 1, 2010 8:00 to 8:30 — Administration Committee preparation 8:30 to 12:00 — Public Protection a. Sheriff's Department b. Jail c. District Attorney d. Victim Witness e. Child Support f. Medical Examiner g. Emergency Support Services 12:00 to 1:00 Break 1:00 to 3:30 p.m. — Community Development a. Planning & Zoning b. Land Records c. Register of Deeds d. Land & Water Conservation e. Parks f. UW Extension g. Fair h. Economic Development Corporation 3:30 to Recess — Revenues and Issues Review Thursday, September 2, 2011 8:00 to 8:30 Administration Committee preparation 8:30 to 12:00 — Health & Human Services a. HHS budgets b. ADRC c. Nursing Home 12:00 to 1:00 — Break 1:00 to 2:00 Highway Budget 2:00 to 3:30 — Administration Committee department budgets (if necessary) and libraries levy 3:30 to Recess — Revenues and Issues Review Friday, September 3, 2011 8:00 to 12:00 — Budget Preparation 12:00 to 1:00 —Break 1:00 to 5:00 — Budget Preparation NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4:22 PM 8/20/2010 Official Meeting Minutes ST. CROIX COUNTY ADMINISTRATION COMMITTEE DATE AND TIME: Wednesday, Thursday and Friday September 1, 2 and 3, 2010 — 8:00 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER — The meeting was called to order by Chair Norton -Bauman at 8:03 a.m. ROLL CALL - Members Present: Sharon Norton - Bauman, Daryl Standafer, Gene Ruetz, Lorin Sather, Esther Wentz, Ryan Sicard, Buck Malick. Others present: Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick, Supervisors Steve Hermsen, Roger Rebholz, Buzz Marzolf and Robert Shearer; Sheriff Dennis Hillstead, Chief Deputy John Shilts, Jail Captain Karen Humphrey ,District Attorney Eric Johnson and Office Manager Kathy Halverson, Victim Witness Coordinator Pam Bellrichard, Child Support Director Katie Kapaun, Emergency Support Services Director Casey Swetlik, Fair Board members Steve Smart, Anne Frank and Dick Sullwold; Register of Deeds Beth Pabst, Planning and Zoning Director Dave Fodroczi, Land and Water Conservation Director Bob Heise, UW Extension Agents Pete Kling and Marie Weitzel; Economic Development Director Bill Rubin, EDC Chair Tom Schumacher, Health and Human Services Director Fred Johnson, Finance Accountant Mike Wanschura, Accountant/Fiscal Manager Tonya Kusmirek, Highway Commissioner Tim Ramberg, Building Services Director Art Tobin, Dave Ostness and Julie Speer. ADOPTION OF AGENDA — Motion by Standafer, 2nd by Ruetz, to approve the agenda as presented. Carried unanimously. DATE OF NEXT MEETING: September 16, 2010 APPROVAL OF MINUTES OF PREVIOUS MEETING: August 16, 2010 — Motion by Ruetz, 2 by Sicard, to approve the meeting minutes of August 16, 2010. Carried unanimously. OLD AND NEW BUSINESS: 1. 2011 Budget Review — Whiting reviewed the overall budget and process for the next three days. Discussion on revenues and the current budget before the committee. The gap of $3.8m between revenues and expenses was reviewed, as were other general budget issues, capital outlay items, recent storm damage, status of items borrowed for earlier in the year and labor negotiations. Review of Public Protection Committee Departments: a. Sheriff's Department— Hillstead, Shilts and Rebholz presented the Sheriffs proposed budget. He noted the difficulty in continually delaying expenses. He noted $15,010 for a part -time office staff position. He added $5,000 to staff development to meet training requirements from the state. He doesn't see contracting road patrol as possible due to the volume of activity and traffic in the County and noted 500 calls per officer per year. He noted the prescription drug reclamation program and its costs. He reviewed the Emergency Response Unit Medic budget figure for additional emergency response support resulting from having a paramedic on site, and he is working with municipalities in a cooperative venture to meet this need. Overtime was reviewed. He stated overtime 3:33 PM 10/ 18/2010 Official averages about 85 to 90 hours per officer per year and often depends on the amount of court time an officer is required to make. Review of vehicle replacement with the objective being to turn over vehicles every three years. Shilts explained they are looking at a diesel van with prisoner partitions for the transport vehicle. Hillstead noted a court security position would be reduced if the 10% cut was needed. He noted the AODA counselor would be the staff reduction in the jail if necessary. He explained these are based on what he feels he absolutely needs. Discussion on recidivism and long term costs. He also noted the laundry services could be done by the inmates instead of St. Croix County Industries. He is not comfortable reducing staff in the jail based on the physical layout of the jail. Shilts reviewed the NetMotion software is intended to set up a virtual private network for the department's computer use. He reviewed the department guns and noted annual inspections show wear in certain parts of the weapons requiring replacement. He reviewed rifle needs. Hillstead reviewed the Gold Cross Answering service for their towing agreement. Shilts reviewed the gas purchasing consortium. Shilts reviewed the CopLogic software, meant for minor law violations so that citizens can follow up on report status through the County's website and to help in reducing phone call volume requiring officer response at an estimated savings upwards of $22,000 in officer response time. Hillstead reviewed the federal COPS program. He will be submitting for these funds but long term it may leave needing to take over the funding of the position. He will know in mid- September whether the County will be approved. b. Hillstead reviewed the number of Huber inmates and the amount of vacant space. He noted the economy is affecting the number of Huber inmates and other influences may be contributing to the low number of inmates. He reviewed decreases in revenues. Shilts reviewed the cash/credit card accounting system. Hillstead noted camera replacement needs in the jail. Discussion on remodeling of the central control area that is not in the budget. Discussion about overtime and the amount of staff needed. Malick proposed reducing overtime by $38,000 while increasing the salary line by the same amount as a way to reduce the amount of overtime. The Committee requested Hillstead to look into this more. c. District Attorney Johnson presented his budget. He is not asking for anything new for 2011 accept for assuming court recorder transcript fees from the Clerk of Court office. This function is normal for district attorney departments around the state. He reviewed staffing changes that have occurred. He reviewed state furlough days and what he would do if required to reduce staff as reflected in his 5 and 10% reduction. He reviewed the diversion program and has concluded it helps people and saves money. Discussion on Huber sentencing and the reduction of inmates. Johnson pointed out the general jail inmate population is down as well. Discussion about how jobs are found for Huber inmates. He reviewed some specific purchases budgeted and revenues. d. Johnson reviewed the Victim Witness budget. Again, as with the DA budget, no new expenses are proposed and the VOCA grant remains. No questions were asked. Johnson noted a third employee in Victim Witness move to the union over wage issues. e. Katy Kapaun presented the Child Support budget. She noted step increases resulting in changes in the salary line. She reviewed her budget line by line. Her 2011 budget is basically the same as 2010. Discussion about job availability for her department's clients. She reviewed state funding and some additional revenue generated by doing work for LaCrosse County. She noted the 5 and 10% reductions would have to be in staffing, and that would likely jeopardize her department's performance funding. She also noted the requirement from the state for maintenance of effort standard based on past funding. Discussion on notary requirements. 3:33 PM 10/18/2010 Official f. Casey Swetlik presented the Medical Examiner budget. He noted little change in the proposed budget from 2010. He noted autopsies have the greatest impact in his budget but that they are unpredictable and are the differences in the proposed 5 and 10% reduction proposals. Swetlik was asked about the vehicle replacement that was rejected by the parent committee which favored another year from the current vehicle. He noted he is having issues with the current vehicle. Discussion about the vehicle status and options for consideration, including acquiring the transport vehicle from the Sheriff's Department or purchasing a previously leased vehicle. g. Swetlik reviewed the Emergency Communications budget. In summary, he noted the Bulberry mapping service agreement and the mass notification system maintenance plans as notable increases in the budget. He reviewed a decrease in cost due to free rent on the King stack due to an accident and subsequent policy change at Excel Energy. He reviewed the status of the radio base project and noted the warranty will expire next year and therefore the County should be budgeting maintenance agreement costs in the sundry repair line account. In order to make the 5 and 10 % reductions he would start with reducing these maintenance agreements but the risk needs to be understood, and staff cuts could result. He reviewed his staffing options to avoid overtime. He noted his overtime for this year is under budget because there has been no staff turnover. He reviewed the emergency medical dispatching outlay cost and options to it. As proposed, the $50,000 item is a one time cost, whereas another option with Allina would be $18,000 per year. Swetlik noted such a program may reduce liability despite never having the service before, but that it is becoming an industry standard among dispatching services. Further discussion about how calls come in and are responded to. Discussion about the use of the mass notification system. Swetlik reviewed the Emergency Management and SARA budgets. Increases in the Emergency Management budget reflect the restructuring of the department in 2010, including the .5% position. He noted that in order to meet the 5 and 10% reductions would mean undoing the reorganization. He reviewed the suite remodeling proposal and options were discussed. He reviewed the amount of work the department is facing relative to the half time position proposed as part of the department reorganization. Swetlik considers the half time position needed to catch the department up to where it should be. The Public Protection Committee asked to defer the hiring of the position until the 2011 budget could be sorted out. The Committee took a recess until 1 pm. Review of Community Development Committee departments: h. Steve Smart and Dick Sullwold appeared on behalf of the Fair Board. Smart reviewed the Fair's budgets and expenses the last three years. He reviewed the history of the County's contribution and is requesting an amount equal to contributions from earlier years. He reviewed what programs, particularly 4H, that the County contribution funds. He noted the importance of providing the opportunity for some to volunteer. He noted the Fair is budgeting a loss for 2011. The Fair is holding back on capital improvements in order to break even for 2010. Sullwold noted repairs and maintenance to buildings on the Fair site. Grounds have been wet and gravel was brought in, a new fence was put up and some new equipment was purchased. Smart reviewed their cash reserve approach, making sure they can cash flow through the fair itself. Other funds have been raised for the Fairplex concept, but capital improvements will only be done when funds are available. A grant 3:33 PM 10/18/2010 Official from Home Depot was reviewed for building improvements. Sullwold reviewed the storage revenue they generate and several events held at the fairgrounds throughout the year. i. Dave Fodroczi and Steve Hermsen presented the Planning and Zoning budget. Fodroczi reviewed the seven budgets under his department's oversight. He noted Recycling and the Land Records budgets are revenue self - sufficient from grants and fees. Zoning, Septic, Planning, Real Property and Hazardous Waste require some levy. He noted a reduction of five positions over the past few budgets and reviewed levy needs during that time period. Overall, the proposed budgets expenditures are a .43% increase. One exception to the zero percent operating increase is $20,000 for farmland preservation planning, to be paid for by a grant. There is approximately $45,000 of capital outlay. Hitting the 5 and 10% reductions means reducing the capital outlay, and eventually personnel. He reviewed the fee structures and no fee changes were proposed for 2011. Discussion about fees, number of units they are applied to, and rate structure within the context of the objectives of the Community Development Committee. Discussion about replacement of the Ford Ranger for field inspections. The vehicles for the department are on a six year replacement cycle, one every two years for the department's three vehicles. The department is one year behind on this schedule. Pabst reviewed the trend in land records revenues to date and their budget for 2011. She explained the projected number of documents will be down next year, but the amount per document is up. j. Beth Pabst presented the Register of Deeds budget. She noted the department's need for a new printer /copier and reviewed the purpose behind vitals records related software and the Fidlar accounting system software. Discussion about the revenues involved and costs incurred for servicing vitals requests. She noted it will take more than a year to redact approximately all 600,000 documents. k. Bob Heise presented the proposed Parks Department budget. He noted the department's budget has been reduced by $20,000. The final proposed budget has no increase in the levy. To meet that, Bob reduced capital outlay items. He reviewed revenues and parks fees and no changes were proposed. He reviewed a grant cut that corresponded to a match on the expense side for Wildwood trail. He noted the damage to the trail is estimated at $275,000 from the recent rains. 1. Heise reviewed the proposed Land and Water Conservation Department budget. The same zero percent levy increase target was met through capital outlay cuts and personnel reductions. The Community Development Committee unanimously supported those reductions. m. Pete Kling presented the UW Extension budget to the Committee. He noted a reduction in the proposed budget. Staffing was reviewed. n. Bill Rubin and Tom Schumacher presented the EDC budget. They reviewed the work the EDC has been doing. The overall budget is up 2.2% with the request to the County up 2.5 %. The Momentum West contribution was also reviewed. The Committee used its time to discuss options for closing the gap between expenses and revenues. The Committee recessed for the day at 4:10 p.m. The Committee reconvened at 8:05 a.m. on Thursday, September 02, 2010. Pietrick reviewed calculations the Committee asked for on furlough days for salary and fringe benefits of approximately $100,000 of wages per day of furloughs, or $126,000 with benefits. 3:33 PM 10/18/2010 • Official Exempting emergency services, the figures are $76,000 and $92,000. She noted a 1% wage increase including fringe is approximately $325,000 for all employees. The unspent non -rep wages budgeted for 2010 was discussed. It was noted that the senior center staff have voiced their feelings on wage adjustments. Discussion about rolling the real property lister functions into the Register of Deeds department and reducing one full time position. Review of Health and Human Services departments: o. Tonya Kusmirek introduced herself to the Committee. Johnson reviewed the HHS budgets beginning with the YCSS area. Discussion about the reliability of state and federal funds. Johnson discussed streamlining the HHS budget reports including placing general overhead costs in an administration budget. Pietrick noted revamping the chart of accounts as an initial step prior new accounting software. For YCSS, revenues are up over $ lm while expenses are up $1.5m, requiring a levy increase. He noted position requests in the budget and increases in capital outlay. Farm revenue is no longer part of the HHS budget. He noted the decrease in revenue due in part to the Head Start program being moved out of the building with the space going to medical records. He noted the improvement in collection of doubtful accounts over the past few years. He noted the budget includes an averaging of WIMCR revenues. He reviewed two new positions focusing on contracted transcription needs helping to improve record keeping and correlating closely to improvements in electronic health records. He noted union grievances related to contracted work. He noted improvements in electronic filing as well in the medical records area. He also noted health insurance and salaries budgeted possibly low if changes are going to be made to those benefits. Phone costs are up due to a full year contract rather than the nine month contract from 2010. He reviewed interpreter services. Johnson reviewed the electronic health records software needs and options for integrating it into a broader enterprise software effort. He emphasized the need to consult with medical records consultants in order to assure needs are met. He feels the ECHO software is not meeting needs of the department. Pietrick noted she has been able to include this as an alternate in the Shafer request for proposal for enterprise software. Johnson would like more time to refine this budget figure, but $250,000 for the software can be removed from the budget at this time. Johnson and Tobin reviewed capital outlay items in the nursing home budget. Johnson noted $1 in for remodeling the lower level of the nursing home. Johnson noted efforts to develop a long range business plan that coincides with the nursing home coming off the levy in five years. $lm for health center remodeling to be removed from the budget pending the market study, plus removing $64K for general health center planning. Discussion on the K -tag violation and using existing bond proceeds earmarked for the Government Center parking lot and using it for the K -tag violation repairs. Discussion of the toilet replacements budgeted in the nursing home to reduce water flow and changes in lighting to reduce electric costs. Tobin reviewed other needed in the budget on the Building Services side. Total reductions so far from the morning's discussion included $250,000 for the electronic health records, $1,056,000 for Health Center remodeling, $64,580 for Health Center planning and the K -tag item of $220,778. Motion by Sather, 2 °d Wentz to approve removal of the K -tag improvements to be paid for by existing bond proceeds. Carried unanimously. Johnson reviewed St. Croix Industries capital improvement items. He pointed out that these items are not on the County levy. Discussion on the long term prospects for St. 3:33 PM 10/18/2010 • Official Croix Industries' fund balance and levy needs. Tobin reviewed the need for a hot water heater, asbestos removal, a new front door, landscaping, demolition and moving the transition house building, and funds for designing an addition to the St. Croix Industries building. Discussion about removal of the day services building when the HHS building is demolished. Tobin reviewed capital improvements in the Building Services budget for the HHS building. This included electric receptacles, partial repair of the fire alarm system, upgrading boiler gas pipe, removing non -code insulation, and lighting and branch wiring. Johnson reviewed the AODA budget. He noted collections will be down and IDP surcharges are budgeted at zero since those funds are not predictable. Discussion about the AODA counselor in the jail as shown in the AODA budget. He noted the reduction in purchased services costs due in part to the implementation of a full assessment by staff of clients before approving inpatient care. In Behavioral Health Johnson noted seeing more indigent clients. He reviewed the volume of cases and people served in these programs. He reviewed COP revenues. He noted two social worker staff positions going from 35 to 40 hours a week. He noted Medicare clients and clients with no resources tend to be County clients. Discussion about programs and methods to address client needs through community programs to reduce institutional costs. Johnson reviewed Mental Health and Family Services budgets. He noted an emphasis on developing community services and reducing contracted service costs. Discussion on mobile crisis units and related transit issues. He reviewed a prospective billing program budgeted as a placeholder not on the levy. He reviewed contracted costs for a multi - systemic intervention service under juvenile treatment court based on a Washington County model, able to handle 20 to 30 individual cases in a year. He noted the autism funds are state dollars, the County administers the program. Johnson reviewed the Economic Support budget. He explained the problems surrounding the department's ability to work online where all forms and case management exists. He is working with IT to address the slow processing speed that creates significant problems within the workload in the department. Johnson reviewed the Family and Children Services budget. He noted some consolidation of accounts. Discussion about legal costs and parental rights termination. These costs are not levy driven. Johnson reviewed the Public Health budget. He noted most the budget is similar to 2010. He noted the Community Health Improvement Process needed every five years. Johnson reviewed the Aging and ADRC budgets. He noted the Aging levy will be the same as 2010. In the ADRC, two contracted benefit specialists are added not impact the levy. He noted the adult protection social worker position is an addition and is on the levy. Johnson reviewed the Health Center budget. He explained Medicare revenues projection. He noted the facility is not hitting the 2010 Medicare target, so the 2009 target is being used as a projection for 2011. He stated the facility needs Medicare patients and we are not trending in the direction desired. These trends are being studied for future decision 3:33 PM 10/18/2010 Official making with the HHS Board. Additional private pay residents are reflected in the proposed budget. Standafer left the meeting at 11:55 a.m. Johnson noted items that could be reduced and he will bring those adjustments back. With the changes in capital items removed earlier, the levy for the Health Center is under $600,000. The Committee recessed from 12:00 p.m. to 1:07 p.m. Review of Transportation Committee departments: p. Ramberg and Rebholz presented the Highway Department budget. Ramberg reviewed the Local Road Improvement Program revenues. He noted recent rains have forced the department to address damage that occurred. They did not do a second round of chip sealing in order to pay for addressing the rain damage. He reviewed the County Road N project and the application of the bond proceeds from earlier in the year. The department levy increase is 2.32% over 2010. WisDoT may provide flood damage funds to help pay for 75% of the damage done in the recent storms, but this may leave the department with some issues between the remaining 25% and the planned work those funds were intended for originally. Ramberg noted that certain cuts will also reduce department revenues. Review of Administration Committee departments: q. Whiting reviewed his proposed Administrative Coordinator budget. Motion by Malick, 2nd by Sather to lower the conference room amount from $20,000 to $5,000. Carried unanimously. r. The Committee reviewed the Clerk's budget. Redistricting was noted as a Committee responsibility that may require additional meetings. Discussion about the amount of committee meetings budgeted. s. The Committee reviewed the Circuit Court budget. A proposed increase in the Family Court Commissioner compensation was noted. Pietrick noted a decrease in probate fees. Motion by Sather, 2 by Wentz to up the probate fees revenue from $15,000 to $20,000. Carried unanimously. Discussion on the Family Court Commissioner compensation. The Committee discussed and agreed to reduce the staff development amount by $2,500 after reviewing actual expenses over the past few years. Motion by Sather, 2 by Wentz to reduce the Circuit Court budget by $2,500 for staff development and $2,500 for the Family Court Commissioner compensation. Carried unanimously. Motion by Malick, 2 by Ruetz to reduce the office supplies budget to $8,000. Carried unanimously. t. The Committee reviewed the Clerk of Court budget. It was noted that transcriptions costs of $5,000 were moved to the District Attorney's budget. Pietrick noted a position that went from temporary to full time last year did not show up in the budget, and therefore is an increase in the proposed salaries. The Committee noted the court appointed counsel budget. The video conferencing system was reviewed by the Committee. The department levy request is up $59,000 over last year, likely due to the missed position. Motion by Malick, 2 by Sather to remove $100 from sundry repair. Carried unanimously. u. The Committee reviewed the Corporation Counsel budget. Motion by Sather, 2 by Malick to reduce office supplies by $200. Carried unanimously. 3:33 PM 10/18/2010 Official v. The Committee reviewed the Information Technology budget. Motion by Sather, 2nd by Wentz to eliminate the intern. Discussion on the amount of staff in the department. Discussion on other items in the budget. Consensus to defer $28,000 for Unitrends and $30,000 for the desktop virtualization. Motion by Malick, 2nd by Sather to amend the motion to leave the intern in the budget and reduce other professional services consulting to $10,000 and defer $28,000 for Unitrends and $30,000 for desktop utilization. Carried unanimously. [Amended motion replaces the original motion.] w. Pietrick presented the Finance budget. The Committee reviewed the library budget and discussed levying at 100 %. Motion by Sather, 2 by Sicard raise levy to 100% levy for eligible costs for the libraries. Carried unanimously. Pietrick suggested removing the scanning and laptop equipment since that will be purchased this year through the ADRC. The Committee agreed by consensus. Consensus as well to remove the Minnesota Administration membership of $500 for purchasing. Discussion about software and the recent Door County finance software purchase. Pietrick noted the audit for next year needs to increase by $10,000 and the OPEB study can be reduced by $5,000. Consensus by the Committee to accept the changes. x. The Committee reviewed the Treasurer budget. They discussed the armored vehicle agreement. No changes were made. y. The Committee reviewed the Risk Management budget. No changes were made. z. The Committee reviewed the Human Resources budget. Motion by Sather, 2 by Wentz to remove the ROWE budget amount at this time. Discussion on ROWE and options. Motion by Malick, 2 by Norton -Bauman to amend the motion to leave $50,000 in the budget for ROWE. Action on amended motion. 3 in favor [Norton- Baumann, Malick, Ruetz] 3 opposed [Sather, Wentz, Sicard] [Standafer absent] Amendment fails. Action on original motion. Carried unanimously. The Committee reviewed general issues and recessed at 4:08 p.m. The Committee reconvened at 8:00 a.m. Friday, September 03, 2010. Pietrick reviewed Thursday's actions. Discussion about the ROWE concept in the work force. Discussion about what issues to cover during the day. aa. Tobin was present to review Building Services budget issues. He reviewed his Government Center budget including a new office coordinator position, and he explained electric costs are up but gas costs are down. He reviewed his capital outlay items. He reviewed the Ag Center building services budget, noting more use taking place in the building. He reviewed the jail budget noting a reduction in gas heating and reviewed capital items. Discussion about whether items could be covered by jail assessment funds. Tobin reviewed the HHS and Health Center facilities budgets. Discussion about grounds maintenance. Gas reduction was noted at the Nursing Home. Motion by Malick, 2 by Sather to remove the demolition cost of the day facility building. Carried unanimously. Discussion about the office coordinator position, other staffing levels and overtime impacts. Discussion about the office coordinator and Administration suite secretary position and options between the two departments. Staff to address this and report back to 3:33 PM 10/18/2010 Official the Committee. Discussion about the maintenance van. Motion by Sather by to remove the van from the Building Services budget. Motion died for lack of a second. Discussion about management of vehicles. Whiting, Pietrick and Tobin to discuss this further for options. The Committee discussed general budget issues. Motion by Sather, 2 by Malick to remove the $50,0000 medical dispatch amount from Emergency Communications. Carried unanimously. Discussion on remodeling in Emergency Management and the half time position. Motion by Malick, 2nd by Sather to remove $30,000 for Emergency Management office remodeling. Carried unanimously. Motion by Wentz, 2 by Sicard to allocate to the Fair Board the same amount as 2010. Carried unanimously. Discussion about Momentum West and the EDC allocations. The Committee reviewed capital outlay items. Hillstead and Shilts reviewed capital items in the Sheriff's budget with the Committee. Discussion about jail assessment fund and eligible expenses. Discussion about looking into County ordinances violations and fees. Pietrick reviewed the list of revisions so far for the morning totaling $48,699. An additional $65,000 could be items the Sheriff defers. Discussion about employee health insurance and the impact on the budget. Actual figures not certain yet, but will be over the 15% increase budgeted. Discussion about other ways of doing business or program changes. The Committee recessed at 12:00 p.m. and reconvened at 1:05 p.m. Discussion again about how to close the gap between revenues and expenses. Discussion on different ways of addressing cuts. Discussion on furloughs and how they may be done, and how many. One furlough day a month was discussed as enough to meet the gap. Pietrick reviewed the levy draw from each department. She reviewed surpluses applied to the budget. Consensus to apply the available sales tax fund balance. Discussion about delinquent taxes and General Fund balance. Pietrick estimated the gap after consideration of all reductions and changes to be $1,608,322, before health insurance and wage changes are determined. Discussion about determining how and what departments may need to reduce their budget. Discussion on labor costs. Furloughs or reduced work week were again discussed. Discussion on getting a $1 m savings in labor costs. Discussion again about holding the levy to a zero percent increase. Discussion on the upcoming Committee of the Whole meeting. Standafer noted that each department is to cover its budget in ten minutes or so in the order of the tabs in the budget book. Discussion about giving an overall summary to begin the conversation with the Board. 3:33 PM 10/18/2010 Official Discussion about departments addressing labor costs. 2. Consideration of Closure Option on Springsted Project — The Committee reviewed the letter from Whiting to Springsted closing the project. Motion by Sicard, 2nd by Ruetz to close the project with Springsted as noted in Whiting's letter. Carried unanimously. (Malick absent) ADJOURN There being no further business to come before the Committee, the meeting was adjourned at 3:12 p.m. Respectfully submitted, Ryan Sicard Secretary 3:33 PM 10/18/2010