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HomeMy WebLinkAboutLocal Emergency Planning Committee 05-14-08 J NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY LOCAL EMERGENCY PLANNING COMMITTEE May 14, 2008 at 1: 00 p.m. St. Croix County Government Center, Community Room, 1101 Carmichael Road, Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING — 2/6/2008 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Cross - Introduction of New Committee Members 2. Election of Committee Officers: Chairman, Vice Chairman, and Secretary 3. LEPC Mission and Responsibilities 4. Request Reappointment of All Current Non - County Board Members to the Committee 5. LEPC Required Appointments of: a. Emergency Coordinator, b. Coordinator of Information, c. LEPC Inspector. 6. Review of By -Laws and Policy Sections: a. 304 — Notification to LEPC pursuant to SARA/Title III Provisions b. 311 and 312 — Community Right -To -Know Reporting Requirements pursuant to SARA/Title III Provisions c. 324 — Release of Information from LEPC Files pursuant to SARA/Title III Provisions d. Procedures for Review of HazMat Response Expenditures 7. New and Updated Facility Plans since Feb., 08 8. Set Date for Special Committee Meeting on Upcoming Republican Convention 9. Determining Short and Long Term Goals 10. Committee and Public Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/5/2008 12:10 PM OFFICIAL LOCAL EMERGENCY PLANNING COMMITTEE MINUTES MAY 14, 2008 The St. Croix County LEPC meeting was held at the St. Croix County Government Center. County Board Member Borup called the meeting to order at 1:00 p.m. Present: R. Rebholz, D. Ostness, J. Borup, J. Speer, — County Board; C. Swetlik, Emergency Communications; C. Nelson, Baldwin EMS; D. Briggs, Somerset PD; J. Jensen, Regions Hospital; J. Colvard, Emergency Management; Richard Haider — Westfields Hospital; Craig Olson — River Falls; Paul Hubenette - Hulcher Services; C. Mehls — Former LEPC Chair; C. Whiting — County Administrative Coordinator; Ed Thurman — Public Health. J. Mortensen — Excused. The 2/6/08 Minutes were approved on an Olson/Speer MOTION. NEXT MEETING — SPECIAL MEETING: 6 -9 -2008 at Coachman Restaurant, Baldwin at 2:00 p.m. NEXT MEETING — REGULAR MEETING — 8 -13 -2008 at Government Center, Community Rm. at 1:00 p.m. ELECTION OF OFFICERS: Chair: County Board Member, Borup called for nominations for Committee Chair. Motion by Speer to nominate John Borup for Committee Chair. Motion seconded by Ostness. A Motion by Olson to close nominations and cast a unanimous ballot for Borup as Chair, passed unanimously. Vice Chair: County Board Member, Borup called for nominations for Committee Vice Chair. Motion by Ostness to nominate Julie Speer for Committee Vice Chair. Motion by Rebholz to close nominations and cast a unanimous ballot for Speer as Vice Chair, passed unanimously. Secretary: County Board Member, Borup called for nominations for Committee Secretary. Motion by Rebholz to nominate Ostness for Committee Secretary. Motion by Speer to close nominations and cast a unanimous ballot for Ostness as Committee Secretary, passed unanimously. LEPC MISSION AND RESPONSIBILITIES A video from EPA was shown by Colvard helping to explain the roles and responsibilities of an LEPC Committee for the benefit of new members to the Committee. Colvard distributed the mission statement that is used by the County to define the roles and responsibilities of the Committee. He explained how the LEPC is partially funded through the EPCRA grant administered by the state. REAPPOINTMENT OF ALL CURRENT NON - COUNTY BOARD MEMBERS TO THE COMMITTEE Colvard, on behalf of the LEPC, will provide a letter to R. Rebholz, County Board Chair, requesting the reappointment of all non - county board members to the Committee. Discussion was held regarding who else may be needed on this Committee. It was suggested that the Committee needs a representative from the schools, representative from the media, preferably one from River Towns, and an administrative official representative from Hudson and Baldwin. LEPC REQUIRED APPOINTMENTS Based upon the By -Laws, Colvard was reappointed as the Emergency Coordinator and the Coordinator of Information for the LEPC. A Speer / Ostness MOTION was made to have Colvard continue to be the Emergency Coordinator and Coordinator of Information. The Committee discussed the position of LEPC Inspector and agreed to let this position remain as a state responsibility, as it has been in the past, and not the LEPC's responsibility. A Rebholz /Speer MOTION was made to continue to have a State employee be the LEPC Inspector. BY -LAWS AND POLICY SECTIONS Colvard explained that By -Laws and Policy Sections need to be reviewed and adopted yearly. The By -Laws have had no changes according to Colvard. A C. Nelson/R. Haider MOTION was made to approve the By -Laws. A Briggs /C. Nelson MOTION was made to approve Policy Sections 304, 311 and 312, and 324. The procedures for Review of HazMat Response Expenditures was tabled and to be put on the August meeting agenda. MOTION was made by Olson/Rebholz. The FIRE, EMS, AND POLICE associations need to update their cost figures. NEW AND UPDATED FACILITY PLANS SINCE FEB. 2008 A list of facilities that have been updated was a handout, also showing a new facility. SPECIAL COMMITTEE MEETING — NATIONAL REPUBLICAN CONVENTION Jensen reported on this matter. Haider reported that he would like to apply for funding to open an EOC during the National Republican Convention for four days, 24- hours. He explained that the WI Trac will not be operational when this event takes place. Discussion was held. The Committee supports Haider's application for funding and final action will be discussed at the June 9, 2008 Special LEPC Committee Meeting. DETERMINING SHORT AND LONG TERM GOALS Rebholz would like these goals on Agendas throughout the year. COMMITTEE AND PUBLIC COMMENTS It was reminded that an Action Item on the Agenda needs to have a 24 -Hour rule for media notification. Mehls started planning an exercise approximately one year ago and wants to continue with this project until finished; it will start as a TT Exercise and proceed to a functional exercise and then to a full -scale exercise. Mehls would also like to continue with CERT teams and training. R. Rebholz recommends Mehls to continue with these activities. Mehls would like to serve on the Committee as a representative for the City of New Richmond. ANNOUNCEMENTS AND CORESPONDENCE Speer would like for Committee members to receive the Hybrid Vehicle Information that Ramberg brought forward. P. Engen will copy and distribute to all Committee members. Colvard would like to thank Hulcher Services for providing Level A Hazmat suits for training purposes to be used by the WITC in their training classes. POSSIBLE AGENDA ITEMS FOR NEXT MEETING EOC activation for the National Republican Convention ADJOURNMENT — The meeting adjourned at 2:56 p.m. Respectfully submitted, LEPC Administrative Secretary