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HomeMy WebLinkAboutBuilding Facilities 06-02-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE June 2, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ON PREVIOUS MEETING MINUTES: May 5, 2010 DATE OF NEXT MEETING — To be determined OLD AND NEW BUSINESS 1. Selection of Officers a. Chair b. Vice Chair c. Secretary 2. Status of Phase II of Planning Study 3. Status of Ongoing Building Projects 4. Items for July Agenda ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 5/25/2010 9:40 AM Official Meeting Minutes ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE June 2, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER - The meeting was convened by Roger Rebholz. ROLL CALL — Members Present: Daryl Standafer, Esther Wentz, Roger Rebholz, Fred Horne, and Gene Ruetz. Others Present: Administrative Coordinator Chuck Whiting, Director of Building Services Art Tobin, HHS Director Fred Johnson, and Dave Simons from SEH. APPROVAL OF AGENDA — Motion by Wentz, 2 by Standafer to approve the agenda. Carried unanimously. ACTION ON PREVIOUS MEETING MINUTES: May 5, 2010 and May 6, 2010 — Motion by Standafer, 2 by Wentz to approve the minutes of May 5, 2010. Carried unanimously. Motion by Wentz, 2nd by Standafer to approve the minutes of May 6, 2010. Carried unanimously. DATE OF NEXT MEETING — Discussion. Consensus to have the next meeting July 7, 2010. Standafer and Wentz noted they have appointed Roger Larson to join the Committee. OLD AND NEW BUSINESS 1. Selection of Officers a. Chair — Standafer nominated Rebholz. Ruetz motion to close nominations. Horne motion to cast unanimous ballot. b. Vice Chair — Ruetz nominated Horne, Wentz to motion close nominations. Rebholz motion to cast a unanimously ballot. c. Secretary — Ruetz nominated Larson, Horne motion to close nominations. Rebholz motion to cast a unanimous ballot. 2. Status of Phase II of Planning Study — Simons reviewed much of what the Board had covered the previous night. He reviewed the space needs surveys he has received. To date, he has received 34 surveys. He reviewed the responses with the Committee. Most were from department heads in HHS. The Committee discussed the findings. The responses referred to space needs, staffing levels and location of compatible departments. Discussion of file storage opinions and options. Simons reviewed next step considerations for action on the New Richmond facilities. Discussion of Board's response to the New Richmond facilities' needs from the previous evening. Discussion on transition options if no more funds are to be put into the existing HHS building. Discussion on phasing of new construction and decisions needed to house staff in interim situations, including options of having employees working from home or non - traditional work place spaces. Discussion about learning more about Hennepin County's work from home program. 7/7/2010 4:19 PM Discussion about progress of Phase II and remaining timeline. Motion by Standafer, 2 °a by Wentz to forward a resolution to the Board to support County action on the water system improvements and removal of the water tower on the HHS campus in New Richmond. Carried unanimously. Action will be reviewed by the Administration Committee for funding options. 3. Status of Ongoing Building Projects — Tobin reviewed the Baldwin roof project. He reviewed the water metering findings at the HHS buildings and will be looking flow options for facilities in the Health Center. He briefed the Committee on other work improvements on the New Richmond campus including separating electric meters. He is also considering improvements to the water heating system at St. Croix Industries. 4. Items for June Agenda — Discussion about working on the timeline and options for the July 7 agenda and staff follow -up on the Hennepin County work from home program. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 11:15 a.m. Respectfully submitted, Chuck Whiting Recording Secretary 7/7/2010 4:19 PM