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HomeMy WebLinkAboutBuilding Facilities 08-04-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE August 4, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ON PREVIOUS MEETING MINUTES: July 7, 2010 DATE OF NEXT MEETING — To be determined OLD AND NEW BUSINESS 1. Review of County Board Meeting 2. Status of Phase II of Planning Study 3. Status of Ongoing Building Projects 4. Items for Next Agenda ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 7/20/2010 2:01 PM Meeting Minutes ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE August 4, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER — The meeting was called to order at 9:00 a.m. by Chair Rebholz. ROLL CALL — Members present: Roger Rebholz, Roger Larson, Esther Wentz, Daryl Standafer, Gene Ruetz, and Fred Horne Others present: Dave Simons of SEH, Director of Health and Human Services Fred Johnson, Building Services Director Art Tobin, Human Resources Administrator Tammy Funk and Administrative Coordinator Chuck Whiting. APPROVAL OF AGENDA — Motion by Standafer, 2nd by Ruetz to approve the agenda as presented. Carried unanimously. ACTION ON PREVIOUS MEETING MINUTES: July 7, 2010 — Motion by Wentz, 2nd by Larsen to approve the minutes of the July 7, 2010 meeting. Carried unanimously. DATE OF NEXT MEETING — The Committee agreed by consensus to set the next meeting for Thursday, September 9 at 9:00 a.m. OLD AND NEW BUSINESS 1. Review of County Board Meeting — The Committee discussed the Board meeting discussion on the presentation from the prior day. Discussion about the need for definitiveness in the timeline, the work from home issues and new building location issues. Discussion about shared court space in New Richmond and other opportunities for intergovernmental cooperation. Discussion about next steps and whether a resolution would be in order. Discussion about development of the property in New Richmond. Tobin, Simons and Johnson reviewed Health Center facility improvements, their costs, timing and options. Discussion about need to rectify cite issues requiring building improvements in the Health Center. Discussion about how to proceed with Health Center improvements and budget issues. Consensus of the Committee to support necessary Health Center improvements and commit to a direction in the committee's planning process. Discussion on the need to proceed with narrower set of options in order to make timely progress with the planning study. Motion by Standafer to recommend to the County Board a resolution that the existing Health Center continue, and that the existing HHS building be removed and replaced with an appropriately sized building at the New Richmond campus. Larsen 2n Carried unanimously. 2. Status of Phase II of Planning Study — Simons reviewed issues raised at the Board meeting the previous day regarding the Committee's position to replace the HHS facility with a new one at the New Richmond campus. He reviewed further work on the Hudson campus and his meeting with the City on their facilities needs. Discussion whether and how to pursue options with the City based on County needs. Discussion on pursuing incorporating development of the County's Hudson property into the final Phase II report. Simons reviewed options with the New Richmond and Baldwin County campuses. Discussion about the use of the New Richmond City Center for court proceeding and conferring with the judges. Discussion about meeting with Baldwin on options there as well. Johnson and Funk reviewed their meeting with Culture Rx on the results oriented work environment (ROWE) concept and how it is implemented in an organization. Discussion of how an implementation may work with the County and the timing with determining the size of a new building. Discussion about how the ROWE approach actually works and what the work environment can be like. Discussion on how this may be implemented in the County, its scope within the County and cost issues. It was the consensus of the Committee to forward this issue to the Administration Committee for their review and consideration as a personnel matter. 3. Status of Ongoing Building Projects — Tobin reviewed his department's ongoing projects. The loading dock area at the Health Center is proceeding. He reviewed the work at the Baldwin Ag Center. The Highway Department is proceeding to fix the parking lots at New Richmond and Baldwin campuses. Work is taking place on a couple more rooms at the Health Center. His department is also work on assisting medical records to move in the HHS facility. 4. Items for Next Agenda — Rebholz noted that any new agenda items for the next meeting can be relayed to him, Whiting or Tobin. Adjournment There being no further business to come before the Committee, the meeting was adjourned at 11:48 a.m. Respectfully submitted, Roger Larson Secretary