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HomeMy WebLinkAboutBuilding Facilities 09-09-10 x NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE September 9, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ON PREVIOUS MEETING MINUTES: August 4, 2010 DATE OF NEXT MEETING — October 6, 2010 OLD AND NEW BUSINESS 1. Review of Committee Status and Reporting 2. Status of Planning Study Phase II 3. Review of Nursing Home Lower Level Remodeling Option 4. Status of Ongoing Building Projects 5. Items for Next Agenda ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for Count Board approval must be submitted to the Count Clerk's to s y pp Y office by Wednesday morning preceding a County Board meeting. 8/31/2010 3:17 PM Official Meeting Minutes ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE September 9, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER — The meeting was called to order at 9:00 a.m. by Chair Rebholz. ROLL CALL — Members present: Esther Wentz, Gene Ruetz, Daryl Standafer, Roger Rebholz, Fred Horne, and Roger Larson Others present: Administrative Coordinator Chuck Whiting, Building Services Director Art Tobin, HHS Director Fred Johnson, Dave Simons of SEH, Planning and Zoning Director Dave Fodroczi APPROVAL OF AGENDA — Motion by Ruetz, 2nd by Wentz to approve the agenda as presented. Carried unanimously. ACTION ON PREVIOUS MEETING MINUTES: August 4, 2010 — Motion by Wentz 2 by Larson to approve the meeting minutes of August 4, 2010. Carried unanimously. DATE OF NEXT MEETING — October 6, 2010 OLD AND NEW BUSINESS 1. Review of Committee Status and Reporting — Whiting reviewed the discussion from the recent Administration Committee meeting regarding reporting responsibilities of this Committee and the future of the Committee. He reported the Committee will report to the Administration Committee through the end of the year and that consideration of the future of the Committee should be taken prior to then. 2. Status of Planning Study Phase II — Simons gave an update on Phase II work to date. He reported on his meeting with the City of Baldwin on their civic needs for space and options for sharing space with the County. He reviewed land available for building if needed on the County's current Ag Center property. He also reviewed the useable space in the interior of the Ag Center building. Discussion about the Ag Center phone system. The Committee reviewed options for utilization of the Ag Center building and the future of the Farm Service Agency. Simons reviewed discussions with New Richmond about use of City Hall space for court needs that had determined the logistics of using that space was not feasible for the court's needs. Discussion about court needs and City of Hudson future needs. Simons reviewed travel time for New Richmond employees to the Government Center and where Human Services customers and County employees live in the County. He reviewed his shared space discussion with the City of Hudson. Simons reviewed the water system needs on the County property in New Richmond. He noted the water tower issues have more to do with OSHA and DNR compliance than with physical issues of the tower. Those compliance issues generate the cost concerns for r Official s maintaining the tower and bringing it up to current standards. He also reviewed the water line circulation option that addresses HHS building water issues. He reviewed grant funding options for covering some of the project cost, and that possibly Health Center remodeling may be eligible for grant funds as well. A concern had been raised about the County's need to extend of the City's pressurized water main in order to the complete a circulation loop for the County. Horne noted the City has decided not to proceed with a new water tower until there is development in the area that would require a new tower for water service. The Committee asked Fodroczi space use and clientele questions in Planning and Zoning. He reviewed the rationale of locating planning, zoning, Register of Deeds and Treasurer's offices near each other in the Government Center. He noted the Surveyor's records have to be kept at the county seat. He did not see it as feasible to relocate Planning and Zoning out of the Government Center. Committee members agreed. Johnson reported on the ROWE presentation before the Board next week. He noted a pro forma is being developed for market opportunities at the Health Center. He is also have a new facility model and remodeled facility model developed for review, likely later in the year. 3. Review of Nursing Home Lower Level Remodeling Option — Johnson review his work on a business plan and pro forma for remodeling and accommodating outpatient therapies in the lower lever of the Health Center. Simons reviewed the lower level of the Health Center and the plenum correction issue. He noted an extension will be asked for from the state in order to address the K -tag violation regarding the plenum air return. Discussion about timing of this work relative to future possible work for remodeling to accommodate physical therapy. 4. Status of Ongoing Building Projects — Tobin reported on upcoming work on the loading dock at the Health Center. He is replacing thirty cameras in the jail. Work is proceeding on the Government Center water cooling tower. 5. Items for Next Agenda — Simons will continue to look at the space utilization. Whiting suggested looking at the cost for SEH services and the remaining work needed in Phase II. ADJOURN There being no further business to come before the Committee, the meeting was adjourned at 11:25 a.m. Respectfully submitted, Roger Larson Secretary