Loading...
HomeMy WebLinkAboutBuilding Facilities 10-06-10 � NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE October 6, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ON PREVIOUS MEETING MINUTES: September 9, 2010 DATE OF NEXT MEETING — November 3, 2010 OLD AND NEW BUSINESS 1. Status of Planning Study Phase II a. Review of Department Space Needs Surveys 2. Status of Ongoing Building Projects 3. Items for Next Agenda ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9/23/2010 1:33 PM official MEETING MINUTES ST. CROIX COUNTY — THE BUILDING FACILITIES LONG -TERM PLANNING AD HOC COMMITTEE October 6, 2010 9:00 a.m. Room 1281, Government Center Hudson, WI CALL TO ORDER — The meeting was called to order by Chair Rebholz at 9:02 a.m. ROLL CALL — Members Present: Esther Wentz, Roger Larson, Roger Rebholz, Daryl Standafer, Absent: Fred Horne, Eugene Ruetz Others Present: Building Services Director Art Tobin, Administrative Coordinator Chuck Whiting, Land and Water Conservation Director Bob Heise, Dave Simons from SEH, HHS Director Fred Johnson APPROVAL OF AGENDA — Motion by Wentz 2nd by Larson, to approve the agenda as presented. Carried unanimously. ACTION ON PREVIOUS MEETING MINUTES: September 9, 2010 — Motion by Standafer 2nd by Wentz, to approve the minutes of September 9, 2010. Carried unanimously. DATE OF NEXT MEETING — November 3, 2010 OLD AND NEW BUSINESS 1. Status of Planning Study Phase II a. Review of Department Space Needs Surveys — Simons reviewed the 38 department space needs surveys completed earlier in the year. The Committee reviewed a summary of all surveys and discussed various areas and responses in the surveys. Discussion about the amount of courts space, City of Hudson needs and space for emergency communications. Discussion about file storage options including electronic storage, physical space needs, and statutory requirements for certain types of files. Tobin estimated 40 to 50% of building space is for storage. Simons noted the demand for staff in converting files to electronic records. Discussion of space in the Ag Center building and the long term relationship the County has with the Farm Services Agency. Options were reviewed for moving existing offices within the Ag Center for better use of space. Simons reviewed space utilization by departments and assessing the actual use of space in the near future. He reviewed options for unused space at the Health Center. He also reviewed the "k- tag" remodeling needed at the Health Center for lower level air return and options for an extension with the state to complete the project. Simons reviewed SEH's work to date for Phase II to be completed in December. Discussion on the Committee's expectations. Review of the extension options and timing of the K -tag work. Discussion on timing for phasing out the HHS building. Discussion on communicating space use options with department heads, the official Administration Committee and the County Board. Simons will continue to work on the space utilization options. 2. Status of Ongoing Building Projects — Tobin reviewed the loading dock project and K- tag preparation at the Health Center. He noted improvements to a couple of Health Center rooms and the parking lots at the New Richmond facilities. He noted the status of the Ag Center roof and that a new County fire hydrant was replaced on HHS property. 3. Items for Next Agenda — Follow up on Phase II status. ADJOURN There being no further business to come before the Committee, the meeting was adjourned at 11:01. Respectfully submitted, Roger Larson Secretary