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HomeMy WebLinkAboutCommunity Development 08-11-10 NOTICE OF MEETING AND AGENDA COMMUNITY DEVELOPMENT COMMITTEE WEDNESDAY, AUGUST 11, 2010 - 5:30 P.M. AGRICULTURAL SERVICE & EDUCATION CENTER 1960 8 th AVENUE, BALDWIN, WISCONSIN CALL TO ORDER ROLL CALL REVIEW OF AGENDA CONSENT AGENDA 1. Minutes of Previous Session— June 30, 2010 2. Date of Next Meeting — August 17, 2010, Hudson OLD AND NEW BUSINESS 1. Action Items a) 2011 Budget i) Review /approval of departmental Capital Improvement Plans ii) Review /approval of departmental budget materials iii) SC EDC* iv) Momentum West* b) Resolution on Land Information Council ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) *Additions /Changes /Corrections DATE: July 29, 2010 8/5/2010 2:22 PM Community Development Committee Minutes Wednesday, August 11, 2010 CALL TO ORDER: Chair Hermsen called the meeting to order at 5:36. ROLL CALL: Present: Supervisors: James Stauffer, Robert Shearer, Steve Hermsen, Sharon Norton - Bauman, Gene Ruetz, Lorin Sather Absent: Supervisor Buzz Marzolf Daryl Standafer. County Board Chair, Ken Graf, FSA Representative, Chuck Whiting, Administrative Coordinator Staff: UWEX: Pete Kling & Joan Sprain, Land and Water Bob Heise, Planning and Zoning: Dave Fodroczi, Register of Deeds: Beth Pabst, Bill Rueben, SCC Economic Development Corporation Guest: Noel Eggebraaten, Momentum West REVIEW OF AGENDA Supervisor Reutz moved to accept the agenda. Shearer seconded. Motion carried. Supervisor Norton- Bauman moved to accept consent agenda. Ruetz seconded. Motion carried. Next Meeting: Tuesday, August 17 5:30 Government Center OLD AND NEW BUSINESS: 1. Momentum West: Noel Eggebraaten, President of Momentum West explained Momentum West been in existence since 2008, when the Chippewa Valley effort expanded to east and west sides of the regions. He passed out folders with promotional pieces for real estate brokers and others. He has had a great response. The folder includes the president's report. There are trips scheduled to Atlanta and Chicago. The mission is to help businesses land and expand their businesses plus market the 10 county region. The number one business is ag business. The annual request to County Board will be $2500. Supervisor Norton - Bauman asked that the Momentum West budget be forwarded to the County Board when completed. Discussion focused on trends, possibilities and what the County Board can do to help create the right climate. Supervisor Norton - Bauman moved that CDC forward the request to the administration committee. Motion carried. 2. ACTION ITEMS a) Resolution on the Land Information Council Fodroczi presented a final draft of the Resolution Approving Creation of a Land Information Advisory Council from Corporation Counsel Greg Timmerman. The Administration Committee would consider the related changes to the County Board Rules and Bylaws on August 16 Fodroczi explained that the Committee would need to provide the County Board member, and a recommendation from the Western Wisconsin Board of Realtors was still pending. Motion by Sather, second by Ruetz to recommend approval of the resolution. Hermsen asked if there were any volunteers from the Committee to serve on the Council. Hearing none, he offered to fill the County Board member seat for the initial term. Motion carried. b. 2011 Budget Planning & Zoning 2011 Budget Fodroczi presented the 2011 budget proposal and alternatives for the seven budgets that support the Planning & Zoning Department. The total department budget of $1,665,730 would be a 0.43% ($7,127) increase over 2010. The five department budgets that receive levy support would total $1,221,525, an increase of 6.4% Most of the increase would be for operating expenses covered by grants, capital outlay and equipment. He also provided prioritized recommendations for reductions of 5% and 10% of total expenditures from the levy supported budgets. Reductions of 3.66% could be accomplished by removing all capital outlay and equipment. Any further reductions would require reductions in personnel expenditures. After discussion of how the proposed budget would meet the budget instructions and overall County budget process, Shearer made a motion, seconded by Stauffer, to move the Planning & Zoning budgets on to the Administration Committee. Motion carried. . St. Croix County Economic Development Corporation Bill Rubin, Executive Director, reported the request to St. Croix Co. is $52,994. The core mission of the SC EDC is marketing and communication, retention, and recruitment. Norton- Bauman moved to approve and move this on to the administration committee. Reutz seconded. The motion carried. Register of Deeds Beth Pabst reported this is the same budget as what was shared at last month's meeting with the addition of software for vitals program of $4,000.00. Discussion followed. Norton - Bauman moved the budget be forwarded to the administration committee. Shearer seconded. Motion carried. Land and Water Bob Heise shared photos of water damage from 6" rainstorm the evening before. LWCD Heise presented the LWCD budget. The left side of the folder contains the Capital Outlay plan, the 2010 -2011 comparisons on operation expenses for each account and the balance forward spread sheet. The right side of the folder contains the sage budget report. Heise informed the committee that there was an effort with Finance department to reduce the number of accounts in Fund 131 and as a result the Glen Hills account and the Youth Forestry account were merged into the Administration account. Heise informed the CDC that he had met the 0% request in operation costs and met the budget instructions of a 5% and 10 % reduction from the 2010 budget. Heise further explained that much of the overall budget reduction was a function of less revenue received from the state for specific grant projects /practices and a reduction in staff funding from DATCP. Heise explained that although the overall 2011 budget is considerably less, the levy impact in the 131 fund has increased by $37,000 from the 2010 budget. Heise explained this is a function of less revenue to off set staff time and a function of the balance forward accounts. Discussion by committee. Motion by Sather to have staff adjust the LWCD budget to the 2010 levy and to bring the proposed changes back to the CDC for review at the August 17 committee meeting, seconded by Shearer. Motion carried PARKS Heise reported on the Parks budget. The budget in the folder is laid out in the same fashion as LWCD. Heise explained there were two changes to the Capital outlay plan from what the committee reviewed a few weeks ago. One addition was a snow blower attachment for the skid steer for $3800 and a revised cost estimate for blacktopping the Homestead Parking lot, which reduced this cost by $2000. Heise informed the CDC that the department has met the 0% increase in operations costs and laid out what reduction would occur to meet the 5% and 10 % reduction. Committee discussed where the department is in regards to levy impact. Heise explained that the levy impact for 2011 is increased by $47,000 from last year's levy. Discussion by committee. Motion by Reutz to have staff adjust the Parks budget levy to the 2010 level and bring proposed changes back to the CDC for review at the August 17 committee meeting, seconded by Sather. Motion Carried. UW Extension Pete Kling, Co- department Head reported the 2010 UWEX budget will come in at $5,941 lower than 2010 due to the difference in salaries between agriculture agent staff last year and the new hire. He also stated that other changes were made such as eliminating the cell phone and other operating expenses. He discussed the potential need in the future for a new copier and the need to anticipate that in future budgets. The Committee and staff will also need to anticipate the potential impact when state mandated furlough days might be eliminated. Stauffer shared he had spoken with Tom Boron, director of Information Technology and suggested a way to reduce computer purchases expenses. Reutz moved to pass the UWEX budget on to the administration committee changing computer purchase to $2,000 instead of $2500. Sather seconded. Motion carried. ANNOUNCEMENTS AND CORRESPONDENCE Gene Reutz will attend the August 19 West Central Land and Water Association meeting in Menomonie. ADJOURN Chair Hermsen moved to adjourn the meeting at 8:59 PM