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HomeMy WebLinkAboutCommunity Development 07-20-10 NOTICE OF MEETING AND AGENDA COMMUNITY DEVELOPMENT COMMITTEE TUESDAY, JULY 20, 2010 - 5:30 P.M. ST. CROIX GOVERNMENT CENTER COMMUNITY ROOM, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL REVIEW OF AGENDA CONSENT AGENDA 1. Minutes of Previous Session — June 23, 2010 2. Date of Next Meeting —August 11, 2010, Hudson 3. Monthly Financial Reports 4. Monthly Written Department Reports 5. Report of Plats and CSM's currently in the review process OLD AND NEW BUSINESS 1. Action Items a) Review Departments Goals /Objectives for County Board strategic planning b) 2011 Budget i) Budget Instructions and Schedule ii) Review /approval of departmental Capital Improvement Plans iii) Review /approval of departmental budget materials c) Resolution on Land Information Council* 2. Land Use Ordinance Applications a) Municipal Plats b) Rezoning Hearings to Schedule 3. Reports a) TMDL — Lake Mallalieu/Willow River Watershed b) Discuss proposed timetable of Animal Waste Ordinance amendments c) Back Imaging Project Status Update d) Discussion of major subdivision review, Whispering Oaks, Town of Hudson e) Transportation Element of Comprehensive Plan* ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) *Additions /Changes /Corrections DATE: July 15, 2010 AMENDED: July 15, 2010 D MINUTES COMMUNITY DEVELOPMENT COMMITTEE JULY 20, 2010 CALL TO ORDER: Chair Hermsen called the meeting to order at 5:30 p.m. ROLL CALL - Members Present: Supervisors Steve Hermsen, Sharon Norton - Bauman, Gene Ruetz, Lorin Sather, James Stauffer, FSA Representative Ken Graf. Supervisor Richard `Buzz' Marzolf arrived at 5:32 p.m. Supervisor Robert Shearer arrived at 6:23 p.m. STAFF PRESENT: David Fodroczi, Bob Heise, Kevin Grabau, Kyle Kudrow, Beth Pabst, Monica Lucht. Marie Witzel arrived at 5:38 p.m. GUESTS: None REVIEW OF AGENDA: The Committee discussed meeting schedule, time and location. Motion by Marzolf, 2nd by Ruetz that the Community Development Committee reconsiders the schedule and move back to a daytime protocol effective as soon as possible. Further discussion included comments to hold one meeting in Hudson and a second one in Baldwin. Marzolf and Ruetz withdrew the motion and second due to good discussion. Chair Hermsen stated he will take the comments under advisement, and understands the committee would like to separate the meetings. CONSENT AGENDA: Motion by Sather, 2nd by Norton- Bauman to adopt the consent agenda approving the Minutes of June 23, 2010, approving the June financial reports, setting the date of the next meeting for August 11, 2010, 5:30 p.m. in Baldwin, approving the monthly written department reports, and approving the report of Plats and CSM's currently in the review process. Motion carried. OLD AND NEW BUSINESS Reports TMDL - Lake Mallalieu/Willow River Watershed: Heise introduced Kyle Kulow as the watershed specialist at Land and Water Conservation Department and the coordinator for the TMDL project.. Kulow explained the County has received grant funding from the state to make improvements in water quality, both groundwater and surface water. in the Willow River Watershed. TMDL stands for Total Maximum Daily Load. Kulow is working on putting together a implementation plan, which needs to get to the Wisconsin Department of Natural Resources (DNR) by spring of 2011. If the DNR approves, we will work on implementing the plan. If the County has a TMDL plan in place, we will move to the top of the list for funding. Stauffer questioned if any other bodies of water were designated as TMDL. Kulow replied that eventually he will do plans for other bodies of water but not in near future. Staff time has been used to identify goals and objectives to reach load reductions. WDNR is responsible to provide load reductions by sector. To date, staff has not received the load reductions from WDNR, but is hoping to receive those allocations soon. Kulow reiterated it's the stakeholders' main concern to get this process going, and working towards a full implementation plan developed by May of 2011. Discuss proposed timetable of Animal Waste Ordinance Amendments: Heise explained the old ordinance dates back to 1985 and the consensus has been to completely redo the ordinance. . Earlier this spring the previous committee had gone through the ordinance, but because of the 1 C � t timing and with the committee possibly changing, the ordinance was put on hold. Heise presented the new timetable to the committee stating the earliest something can be done is September 2010, with legal review happening in February or March of 2011 and finishing the ordinance up for the May 2011 County Board session. Zoning amendments will also come into effect with some inputs already received from prior committee members for consideration. Chair Hermsen indicated it would be good to hear from Bill Peavey concerning this ordinance. Graf stated the Nutrient Management Plan wording will need some work; farmers are unhappy with it, but the ordinance does serve waste storage well, which most farms don't have and should abide by. Chair Hermsen determined the committee should convene with their concerns and questions. The date, for an open meeting in Baldwin, is tentatively set for Monday, September 13, 2010 at 6:30 p.m. Action Items Review Departments Goals /Objectives for County Board Strategic Planning: Pabst began with the Register of Deeds goals and objectives. Most important is redacting the social security numbers from over thirty years worth of documents, which needs to be done by January 1, 2015 when the funding ends. Heise spoke for the Parks Department and categorized the major goals under the objectives portion. The top three objectives being to develop a long range financial plan for the park systems, increase awareness for the county park system and increase communication between other local park systems. Heise also summarized the Land and Water Conservation Department goals and objectives. Fodroczi spoke for Planning and Zoning Department, listing twelve goals, several of which are mandated items with mandated deadlines. Witzel spoke on the UW- Extension and highlighted some additions of goals and objectives from the report given last month. The Committee discussed a number of the specific goals, but made no changes. Staff will submit them to Chuck Whiting for compilation for the County Board. Chair Hermsen call for a break at 7:51 p.m. Graf excused himself at 7:52p.m. The Committee reconvened at 8:02 p.m. 2011 Budget: Pabst presented an excel spreadsheet in place of a Sage report since salaries were not yet entered in Sage. Pabst based the revenue on the number of documents recorded over the last several years. Revenue estimates for 2011 were based on the lowest number of recordings, keeping the estimate conservative for next year. Reports - continued Back Imaging Project Status Update: Pabst reviewed that three vendors had applied for the project, with only two answering the interview questions. Interviews were conducted since the last Committee meeting. Problem documents were presented to both vendors asking each one what they would do with them. Only one vendor, US Imaging gave examples of their work. US Imaging also came in with a lower bid. Fidlar was asked to submit a standard contract in alliance with US Imaging. Pabst received the contract and forwarded it to Corporation Counsel to analyze for form and content. Pabst excused herself at 8:13 p.m. 2 r t � Action Items - continued 2011 Budget: Heise reported that he didn't have much to discuss regarding the budget, that it is still a work in progress waiting for information from the Information Technology Department. Witzel reported on the UW- Extension budget. Personnel and computer equipment costs are still unknown, but unanticipated is the immediate need for a new copy machine which needs to be put in the Capital Outlay Plan. Witzel indicated she will have more budget information next month. Norton - Bauman asked if all the departments could send their budget information as soon as it is ready for review to the Committee before the August 11 th meeting. Witzel invited the Community Development Committee to tour the St. Croix County fair. She excused herself at 8:26 p.m. Resolution on Land Information Council: Fodroczi reported the resolution has been forwarded to Corporation Counsel and comments should come by the August Committee meeting, with County Board approval expected in September. Marzolf indicated he would like to see the resolution re- titled to Land Information Advisory Council, that it seems more indicative of what the Council is trying to accomplish. Fodroczi will pass the suggestion on to Corporation Counsel. 2011 Budget continued: Fodroczi presented the Code Administration Fee Revenue Projections and explained the calculations. Fees have not been raised for two years, and no raise is being proposed for 2011. Improvements in revenue calculations are being seen in the projections. The net result in all three revenue sections shows a slight increase in revenue for 2011 for the first time in three to four years. These revenues will be included in the Zoning and Septic budget proposals. Reports - continued Discussion of Major Subdivision Review, Whispering Oaks, Town of Hudson: The Committee and staff discussed the ongoing review of the proposed Whispering Oaks major subdivision in the Town of Hudson. The Committee previously denied a waiver to design standards for a cul -de -sac road greater than 1,000' long on June 23, 2010. The project was resubmitted to include a connecting road which would eliminate the need for the waiver. Discussion took place regarding the connecting road as a starting point to calculate the length of the primary cul -de -sac road. Fodroczi explained applicable ordinance provisions and related interpretations. The proposed connecting road could be used as the starting point for calculating the length of the cul -de -sac if the connecting road was constructed to the neighboring property line, because the neighboring property was actually unplatted. The decision on the design and construction of the connecting road is largely the jurisdiction of the Town of Hudson. The Committee and staff further discussed the applicable ordinance provisions and the respective authorities of the County and local governments. Land Use Ordinance Applications Municipal Plats: None Rezoning Hearings to Schedule: Two applications were received. The public hearing for both applications is scheduled for August 17, 2010, at 7:00 p.m. at the Government Center as part of the Community Development Committee meeting scheduled for 5:30 p.m. Heise excused himself at 9:16 p.m. 3 i r Transportation Element of Comprehensive Plan: Fodroczi reviewed that staff has worked to pull everything together. Four to five review sessions have been conducted working with Tim Ramberg and his staff. The draft document was presented to the Transportation Committee for review and discussion at a future meeting. Denzer worked on drafting the language with information from Regional Planning, Ramberg and his staff. The Community Development Committee has been given a copy for review and comments. ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING Resolution on Land Information Council Chair Hermsen adjourned the meeting at 9:21 p.m. Respectfully submitted: Monica Lucht, Recording Se etary JaWes Stauffer, Secr •y July 20, 2010 4