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HomeMy WebLinkAboutCommunity Development 06-23-10 NOTICE OF MEETING AND AGENDA COMMUNITY DEVELOPMENT COMMITTEE WEDNESDAY, JUNE 23, 2010 - 6:00 P.M. ST. CROIX GOVERNMENT CENTER COMMUNITY ROOM, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL REVIEW OF AGENDA CONSENT AGENDA 1. Minutes of Previous Session —May 26, 2010 2. Date of Next Meeting— July 20, 2010, Hudson 3. Monthly Financial Reports 4. Monthly Written Department Reports 5. Report of Plats and CSM's currently in the review process OLD AND NEW BUSINESS 1. Public Hearing — 6:00 P.M. Waiver - NWP Holdings, LLC, 338 Krattley Ln, Town of Hudson Rezoning - Gregory L. Nelson, 2320 Cty Rd H, Town of Star Prairie 2. Action Items a) Chair to select citizen member to RC &D b) Supervisor to serve in Stakeholder meetings — TMDL (Willow River /Lake Mallalieu) c) Supervisor to serve in Local Workgroup — NRCS — prioritizing allocations /workload d) 2011 Budget i) Budget Instructions and Schedule ii) Review /approval of departmental Mission Statements and Business Responsibilities iii) Review /approval of departmental Capital Improvement Plans 3. Land Use Ordinance Applications a) Municipal Plats 4. Reports a) Discussion of departmental objectives for County Board goal setting. b) UWEX Agricultural Agent Search Process c) Back Imaging RFP Status d) *SB 507 Wisconsin Act 314 Update e) AVID New Software Update ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. (Items may be taken in different order) *Additions /Changes /Corrections DATE: June 16, 2010 PUBLIC HEARING NOTICE The St. Croix County Community Development Committee will be conducting a public hearing on June 23, 2010 at 6:00 p.m. at the St. Croix County Government Center, Community Room, 1101 Carmichael Rd., Hudson, Wisconsin, to consider the following petition(s): WAIVER TO LAND DIVISION DESIGN STANDARDS APPLICANT: NWT Holdings, LLC LOCATION: Part of the NE 1/4 of SW1A, and SE 1/4 of SW 1/4, Section 7, T29N, R19W, Town of Hudson ADDRESS: 338 Krattley Ln, Hudson, WI REQUEST: To seek relief from the maximum 1000' length of a permanent cul -de -sac pursuant to Section 13.7(B)3.k. of the St. Croix County Land Division Ordinance. Information on this petition may be obtained from the office of the St. Croix County Planning and Zoning Department, Hudson, Wisconsin. In the case of cancellation of this hearing, such notice will be announced on WIXK and WEVR Radio Stations, or call the Planning and Zoning Department at 715- 386 -4680 before 5:00 p.m. Steve Hermsen, Chair Community Development Committee MINUTES COMMUNITY DEVELOPMENT COMMITTEE JUNE 23, 2010 CALL TO ORDER: Chair Hermsen called the meeting to order at 6:00 p.m. ROLL CALL - Members Present: Supervisors Steve Hermsen Sharon Norton -Bauman Gene P , Ruetz, Lorin Sather, Richard `Buzz' Marzolf, James Stauffer, Robert Shearer, FSA Representative Ken Graf STAFF PRESENT: David Fodroczi, Alex Blackburn, Bob Heise, Pete Kling, Beth Pabst, Joan Sprain, Monica Lucht GUESTS: County Board Chair Daryl Standafer, Mary Feia, David Orf, Doug Rivard, Greg Nelson, Scott Nelson, Sandy Gehrke, Jon Sonnentag, John Parotti, Ed Nuebel, Richard Lau CONSENT AGENDA: Motion by Sather, 2 nd by Shearer to adopt the consent agenda approving the Minutes of May 26, 2010, approving the May financial reports, setting the date of the next meeting for July 20, 2010, 5:30 p.m. at the Government Center, approving the monthly written department reports, and approving the report of Plats and CSM's currently in the review process. Motion carried. OLD AND NEW BUSINESS Land Division Waiver Public Hearing — NWP Holdings, LLC. Chair Hermsen opened the public hearing at 6:01 p.m. The public hearing notice was acknowledged for the record. APPLICANT: NWP Holdings, LLC LOCATION: Part of the NEIA of SWIA, and SETA of SW1 /4, Section 7, T29N, R19W, Town of Hudson ADDRESS: 338 Krattley Lane, Hudson, WI REQUEST: To seek relief from the maximum 1000' length of a permanent cul -de -sac pursuant to Section 13.7(B)3.k. of the St. Croix County Land Division Ordinance. Blackburn reviewed the staff report as well as the applicant's proposal and site pictures of the proposed waiver. This property is in the process of being subdivided into a 26 lot plat. This subdivision proposes a permanent cul -de -sac road that is 1220 feet long when measured from the closest intersecting road which would be the easterly connection to Miller Road between lots 24 and 25. This road intersection is used since this segment of road will be dedicated and constructed. Blackburn also reviewed the five conditions to be considered by the Committee as part of its consideration of the waiver request and possible related findings. Norton -Bauman presented a memo from Dave Krupich, Hudson Fire Inspector, expressing public safety concerns associated with cul -de -sacs. Jon Sonnentag, S & N Land Surveying; John Parotti, Short Elliott Hendrickson, Inc; and Ed Nuebel, Developer spoke in favor of the waiver. Mary Feia, adjoining landowner; David Orf, property landowner; and Sandy Gehrke, Realtor spoke in opposition to the waiver. 1 Chair Hermsen closed the public hearing at 7:11 p.m. Motion by Ruetz, 2 nd by Hermsen to approve the waiver. Roll call vote: 1 -yes, 6 -no. Motion failed. Motion by Norton - Bauman, 2 nd by Marzolf, to deny the waiver request based on the information provided by staff and findings that granting the waiver could be detrimental to public health, safety or welfare because emergency response times would or could be increased, and that steep slopes at the north end of the proposed cul -de -sac could be compromised by the additional impervious surface and lead to stormwater runoff issues. Roll call vote: 7 -yes. Motion carried. Rezoning Public Hearing — Gregory L. Nelson Chair Hermsen opened the public hearing at 7:34 p.m. The public hearing notice was acknowledged for the record. APPLICANT: Gregory L. Nelson LOCATION: Part of the SW1 /4 of SW1 /4, Section 6, T3 1N, RI 8W, Town of Star Prairie ADDRESS: 2320 Cty Rd H, New Richmond, WI REQUEST: To rezone approximately 1.50 acres from Agriculture to Agricultural - Residential pursuant to Section 17.72 of the St. Croix County Zoning Ordinance. Blackburn reviewed the staff report as well as a current County zoning map and a map of the proposed rezoning. Gregory Nelson owns a 40.0 acre parcel that is zoned Agricultural. He has applied to rezone 1.50 acres to Agricultural Residential (Ag -Res) in order to sell to adjoining landowners (Steve and Rebecca Gehr) to increase their property size and to eliminate setback problems due to an existing shed near the property line. Blackburn indicated that staff recommends that the Committee approve the rezoning amendment for this parcel based on the following findings of fact: 1. Based on TRC findings (# 1 -9, 12 -14 &16) the rezoning is consistent or generally consistent with the County Development Management Plan and the County Natural Resources Management Plan. 2. The Town of Star Prairie has recommended approval of this rezoning. 3. It appears that the proposed use can comply with standards in the Land Use, Subdivision and Sanitary ordinances. 4. The proposed use is consistent with the spirit or intent of the Ordinance. 5. The request meets the requirements in WSS 91.48 (1). Scott Nelson, Agent; and Doug Rivard, Town of Star Prairie Chair, spoke in favor of the proposed rezoning. Nobody appeared to speak in opposition of the rezoning. Chair Hermsen closed the public hearing at 7:49 p.m. Motion by Sather, 2 nd by Ruetz to recommend approval of the rezoning to the County Board. Motion carried. Chair Hermsen called for a break at 7:50 p.m. The Committee reconvened at 7:57 p.m. 2 Land Use Ordinance Applications Municipal Plats: Red Cedar Canyon Bayberry Court East in the City of Hudson. Staff found no issues in their review. Motion by Sather, 2 nd by Shearer for no objections to the plat. Motion carried. Reports UWEX Agricultural Agent Search Process: Joan Sprain updated the Committee on the search process stating the next meeting will be June 30 beginning at 12:30 p.m. which will be in closed session. Six candidates were originally interviewed of which three were selected as final candidates. Interviews will begin at 1:15 p.m. with the Committee, followed by staff interviews and finally a combined interview. The Committee was given a packet of the resumes and transcripts. The final candidate chosen will be kept confidential until the offer is made and accepted. Sprain asked the Committee to please review the packet before the interviews. Action Items Chair to select citizen member to RC &D: Heise asked the Committee if a selection has been made indicating we have the option for one citizen member to serve. Chair Hermsen stated he has asked an individual but hasn't heard back and hasn't talked with anyone else. He asked the Committee if anyone knows of someone to let him know. The citizen member will be paid per diem by the County Board. Ruetz mentioned Mike Reiter as a possible member. The next RC &D meeting will be held July 1St Supervisor to serve in Stakeholder meetings — TMDL (Willow River/Lake Mallalieu): Heise indicated that over the next 1 1 /2 years he will be meeting with various stakeholders to start developing an implementation plan and asked if a Committee supervisor would like to participate. Standafer stated the he along with Buck Malick already participate as volunteers so the County Board is already represented. If a Committee supervisor would serve, then the per diem would be required. Chair Hermsen asked if actions would ever be required on the plan, which Heise indicated that some items may. Chair Hermsen made the decision that no Committee member will be assigned. Malick and Standafer can report to the Committee who will then make a decision based on the report and staff recommendations. Supervisor to serve in Local Workgroup — NRCS — prioritizing allocations/workload: Heise received a request by the District Conservation to select a supervisor from the Committee to be part of their local workgroup. Meetings occur once or twice a year for approximately 1 1 /2 hours to deal with issues and set priorities. Ruetz indicated he knows their operation and is willing to serve. 2011 Budget: Fodroczi reported that budget instructions were explained by Chuck Whiting and Michelle Pietrick at the last department head meeting. Budget proposals should include a zero percent increase in operating expenses, which do not include capital improvement items. Staff also needs to prepare budget alternatives providing for five and ten percent expenditure reductions. Fodroczi also said that budget entry is scheduled to open on July I and close August 13 so a meeting with the Committee will be needed possibly the week of August 9 Some preliminary budget materials should be ready for the Committee at the July 20 meeting. Chair Hermsen set a special meeting for the Committee to review the budget on August 11, 2010 at 5:30 p.m. in Hudson. The Committee reviewed departmental mission statements, business responsibilities and capital outlay plans. Heise said he would continue working on the capital outlay plans for LWCD and 3 Parks. Sprain reported that UW- Extension has no capital improvements scheduled. The Committee directed staff to include the materials with their budget documents. Reports Back Imaging RFP Status: Pabst had asked for three proposals, which were based on quality, price and timeframe to be considered and point values assigned. Interviews were conducted with two candidates. Presentations and examples of work were required, and proposals were scored. The back imaging will be split into two phases due to cost. Backup will be first, then enhancing and importing images. The decision will be made during budget time if an offer can be made to a vendor in late July. Price estimates have been given, and most of the cost will be paid out of the Land Information budget. Graf excused himself at 9:37 p.m. AVID New Software Update: Pabst reported that it has been a learning curve, but the software went live on June 15 There have been small glitches, but those are due to each County operating differently. SB 507 Wisconsin Act 314 Update: Pabst reported that 2009 Wisconsin Act 314 was passed into law and becomes effective June 25, 2010. This law changes the old recording fee to a flat fee of $25 per document. Additionally, Act 314 requires reasonable effort to redact social security numbers from an instrument's electronic format that are viewable or accessible on the internet. In order to assist Register of Deeds with costs associated with the redaction process, the legislation imposes an additional $5 fee per document. This fee will disappear in 2012 unless an annual extension is granted by the Wisconsin Department of Administration until January 1, 2015. Chair Hermsen questioned what the cost would be to outsource this project. Discussion by the Committee. Pabst recommended staff work on this project due to timeframe of funding. Fodroczi continued to explain another requirement of the Bill is the creation of a County Land Information Council of not less than eight members. Interdepartmental staff has had a Land Information Committee in the past. The register of deeds, treasurer and real property lister are automatic members. The other members of the Council are appointed by the County Board for terms specified by the board. The Land Information Manager would staff the Council, and the Planning and Zoning Director would be the appointed member from the Land Information office. Staff suggests that the Western Wisconsin Realtors Association be invited to forward three names for the County to pick from which the board would appoint one. Others to appoint would include the director of emergency communications, the county surveyor, the director of information technology and director of land and water conservation. Fodroczi asked the Committee for other suggestions they might have and offered to develop a resolution for the Committeeto take to the August County Board meeting. Chair Hermsen agreed Fodroczi should put together a resolution to bring to the July committee meeting. Discussion of Departmental Objectives for County Board Goal Setting: Heise stated he looked at this exercise as a 2 -year vision for what needs to get done. He wanted to give the Committee an idea of projects coming up. Norton -Bauman asked if the Committee could go through these objectives at their next meeting. Fodroczi indicated he thought they needed to be done in July before the next committee meeting. Sather added this is good exercise, but stated he isn't an advocate for economic goals. We are about public service and this exercise should be kept brief. 4 ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING Review Departments Goals /Objectives for County Board strategic planning 2011 Budget - Budget Instructions and Schedule Review /approval of departmental Capital Improvement Plans Review /approval of departmental budget materials TMDL — Lake Mallalieu/Willow River Watershed Resolution for County Land Information Council Chair Hermsen adjourned the meeting at 9:59 p.m. Respectfully submitted: 1 VI Monica Lucht, Recording Secretary JTMes Stauffer, Secr June 23, 2010 5