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HomeMy WebLinkAboutCommunity Development 05-04-10 1 ' NOTICE OF MEETING AND AGENDA COMMUNITY DEVELOPMENT COMMITTEE TUESDAY, MAY 4, 2010 - 9:00 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER — Convener of Meeting: Supervisor Ruetz* ROLL CALL REVIEW OF AGENDA* ELECTION OF OFFICERS 1. Chair 2. Vice Chair 3. Secretary CONSENT AGENDA 1. Minutes of Previous Session a. Agriculture & Extension, Land & Water Conservation, April 6,2010* b. Planning & Zoning, April 13,2010* 2. Monthly Financial Reports DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Action Items* a) Committee Meeting Schedule and Operations b) 2010 Soil and Water Resource Management Grant Contract c) UWEX Agricultural Agent Search Process d) Resolution Approving Amendment to Town of Hudson Zoning Ordinance — Plan Commission and Board of Adjustment Compensation e) Register of Deeds Authorization to Exceed Maximum Allowance* 2. Reports* a) Land & Water Conservation/Parks b) UW- Extension Office c) Planning & Zoning d) Register of Deeds e) St. Croix Economic Development Corporation 3. Land Use Ordinance Applications* a) Municipal Plats b) Waivers and rezones to be scheduled c) Report of Plats and CSM's currently in the review process ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings.* (Items may be taken in different order) * Additions /Changes /Corrections DATE: April 28, 2010 Revised MINUTES COMMUNITY DEVELOPMENT COMMITTEE MAY 4, 2010 CALL TO ORDER: Convener of Meeting: Supervisor Ruetz at 9:00 a.m. ROLL CALL — Members Present: FSA Representative Ken Graf, Supervisors James Stauffer, Steve Hermsen, Richard `Buzz' Marzolf, Lorin Sather, Robert Shearer, Sharon Norton - Bauman, Gene Ruetz. STAFF PRESENT: Dave Fodroczi, Robert Heise, Pete Kling, Beth Pabst, Bill Rubin, Monica Lucht, Chuck Whiting. GUESTS: County Board Chair Daryl Standafer. REVIEW OF AGENDA: Motion by Sather, 2 by Hermsen to adopt the agenda. Motion Carried. ELECTION OF OFFICERS: 1. Tellers: Hermsen nominated Whiting as first Teller, Norton -Bauman nominated Standafer as second Teller. Motion by Ruetz to close the nominations. Motion carried. 2. Chair: Nomination by Sather for Hermsen. Nomination by Norton -Bauman for Ruetz. Motion by Shearer, 2 by Sather to close the nominations. Motion carried. Ballot cast: Hermsen 4, Ruetz 3. 3. Vice Chair: Nomination by Sather for Marzolf, Marzolf declined. Nomination by Sather for Shearer, Shearer declined. Nomination by Hermsen for Sather. Nomination by Ruetz for Norton- Bauman. Motion by Sather, 2nd by Shearer to close the nominations. Motion carried. Ballot cast: Norton -Bauman 4, Sather 3. 4. Secretary: Nomination by Norton -Bauman for Stauffer. Motion by Sather, 2 nd by Shearer to close the nominations and cast a unanimous ballot for Stauffer. Motion carried. Supervisor Marzolf offered the following comments: "As I reflect on the minutes from the former Planning & Zoning Committee meetings over the past several years, and when I couple what I recall having read with what I recall having heard regarding the adversarial tone often present during some of those meetings, it has become quite apparent to me, more often than not, a serious and divisive lack of respect, civility and cooperation has been exhibited by some members of that former committee. I respectfully ask that, as we move forward under this new, combined committee structure of our downsized board, we make a concerted and genuine effort to treat one another with respect and dignity, to listen to each other without criticizing, and to cooperate in a manner that is civil, constructive and conducive to furthering our county's motto `Service is our Purpose'." CONSENT AGENDA: Motion by Sather, 2 nd by Ruetz to adopt the consent agenda approving the Agriculture and Extension, and the Land and Water Conservation Minutes of April 6, 2010, approving the Planning and Zoning Minutes of April 13, 2010, approving the April financial reports. Motion carried. DATE OF NEXT MEETING: The public hearing for the Lee rezoning was scheduled for May 26, 7:00 p.m. in Baldwin. 1 OLD AND NEW BUSINESS Action Items Committee Meeting Schedule and Operations: Motion by Sather, 2 by Shearer to hold the Community Development Committee meeting on the 4th Wednesday of the month at 5:30 p.m. Fodroczi presented two draft agenda prototypes that would switch the monthly Committee meetings between Hudson and Baldwin with a time to be decided by the Committee. The Committee discussed different meeting options including holding the meeting during evening hours due to daytime employment of some Committee members, and keeping all meetings in Hudson for consistency. Motion carried, Norton - Bauman opposed. Standafer commented on the separate per diem that goes into effect when a meeting goes beyond 6:00 p.m. Motion by Sather, 2nd by Ruetz to amend the meeting time from 5:30 to 6:05 p.m. on the 4 th Wednesday of the month beginning May 26, 2010 in Baldwin with the public hearing to begin at 7:00 p.m. Motion carried, Norton -Bauman opposed. Motion by Sather, 2 by Marzolf to use the supplied agenda drafts as templates beginning with the May 26, 2010 meeting in Baldwin and the June 23, 2010 meeting in Hudson. Motion carried, Norton- Bauman opposed. 2010 Soil and Water Resource Management Grant Contract: Heise informed the Committee that the Land and Water Conservation Department (LWCD) has received the grant contract from the Department of Agriculture, Trade & Consumer Protection. Total grant award is $243,921 to be used to offset staffing costs and to cost -share Best Management Practices (BMP's) with landowners. Staff recommends approval and signature of the contract by Chair Hermsen. Motion by Marzolf, 2nd by Shearer to authorize chairman to sign the application for the grant. Motion carried. UWEX Agricultural Agent Search Process: Kling spoke of former Extension Agricultural Agent, Lee Milligan, who after 25 years of service passed away last January. The County has been putting together a process to replace the position. Both State and County need to agree on the candidate, but the State will compile a pool of candidates for the County to consider. Interviews will begin in late June or early July. The Committee indicated that the interviews should be scheduled at a separate meeting, and staff from the Extension office should also be present. Norton- Bauman stated the meeting should be held in the afternoon for travel concerns of perspective hirees. Ruetz stated he would like Supervisor Bill Peavey to participate. Resolution Approving Amendment to Town of Hudson Zoning Ordinance — Plan Commission and Board of Adjustment Compensation: Fodroczi explained that the Town of Hudson has its own Zoning ordinance, which predates the County's. By law all amendments must be approved by the County Board. Changes made to the Town's ordinance include changing the name of the Planning and Zoning Committee to Plan Commission and adding compensation for the Board of Adjustment. Motion by Ruetz, 2nd by Marzolf to recommend this resolution for approval by the County Board. Motion carried. Sather was not present for the vote. Register of Deeds Authorization to Exceed Maximum Allowance: Pabst explained she has an upcoming convention in Door County to attend in June. The cost would exceed the maximum daily allowance by $9.00 for three nights and asked if the Committee would approve. Motion by Sather, 2 by Shearer to approve the increase. Motion carried. Chair Hermsen called for a break at 10:20 a.m. 2 The Committee reconvened at 10:26 a.m. Reports Land & Water Conservation /Parks: Heise updated the Committee on the duties of the LWCD highlighting the Outdoor Recreation Plan has a requirement to update every 5 years, and is due in 2010, but since no park improvement grants will be applied for, the update is extended until next year. The Bicycle Plan has been developed to incorporate safety. The Towns have indicated they would like more signage. Staff will work with the Towns to update. Graf left the meeting at 10:42 a.m. UW- Extension Office: Kling explained the duties and different areas of the UW- Extension office and its cooperative agreement between counties and state. The Extension started with the Agriculture program over 100 years ago and extends the research to all corners of the State bringing feedback to University of the needs that are out there. The State pays 60% of staff salary and County pays 40 %. Kling stated he works primarily on community and economic development, as well as renewable bio- energy, small business counseling and government education work. Kling highlighted the upcoming workshops for the educational component of the Farmland Preservation Plan and invited the Committee to attend the planned meetings. Meetings will be posted if a quorum is present. Marzolf also encouraged all Committee members to attend this years' Centennial year of the St. Croix County Fair in Glenwood City, July 22 -25, 2010. St. Croix Economic Development Corporation: Rubin thanked the Committee for allowing him to give a short overview. The St. Croix Economic Development Corporation (EDC) is organized as a private nonprofit organization. The County has a role in economic development and is the largest contributor of money and in -kind services to the organization, yet EDC is separate from the County. The corporation helps existing businesses and strives to retain them in Wisconsin. On behalf of businesses and individuals, the EDC will advocate on legislative activities. Chair Hermsen and Norton -Bauman are appointed to the EDC Board, which meets on monthly basis. Rubin invited the Committee to stop by the office at anytime. Chair Hermsen challenged the committee to think of ways to help the EDC drive more towards the commercial /industrial side, as well as to the agricultural side with community development. Planning & Zoning: Fodroczi handed out the Development Management Plan, adopted in 2000, to the new members of the Committee. He indicated the County is in the midst of adopting a new Comprehensive Plan under new law. The State budget last year enacted updates to the State Farmland Preservation Plan as part of the Working Lands Initiative to protect agricultural lands for long -term production. Funding was extended to the end of 2011 for finalizing the plan. Fodroczi also distributed a copy of the Land Use Ordinance book to the new members of the Committee, and explained that the counties in Wisconsin are the primary responsible party to handle land use applications. Recent State administrative rule changes for Shoreland zoning will require the County to update the Shoreland Zoning District by the end of 2011. Fodroczi also commented on the Recycling Calendar of Events, starting off with the Clean Sweep event scheduled for May 15, 2010. All the municipalities work together to organize and sponsor these events, along with a sizable grant contribution which covers the expenses. Fodroczi asked the Committee for thoughts on more efficient ways for new members to be informed on the different areas of Planning and Zoning. He concluded by extending an invitation for new Committee members to visit the department as their schedule allows. 3 Register of Deeds: Pabst described her department as a location for all land records and vital statistics. The office is primarily governed by the economy. Most fees generated go directly into the County's general fund. New software will be implemented in the next few months to help with digitizing old records, making the records more accessible to the public. Pabst state that the Flat Fee has now passed in the Senate, which will be $25 with a $5 redaction fee to eliminate the Social Security Number from showing on documents. Quite a bit of staff time will be required to get these numbers protected and covered. Pabst invited the Committee to visit the department. Land Use Ordinance Applications Municipal Plats: None Rezones to be scheduled: One application was received from Gregory Nelson in the Town of Star Prairie. The public hearing is scheduled for June 23, 2010, at 6:05 p.m. at the Government Center. Waivers to be scheduled: One application was received from NWP Holdings, LLC in the Town of Hudson. The public hearing is also scheduled for June 23, 2010, at 6:05 p.m. at the Government Center. The Committee suggested staff set public hearings for waivers and rezones to be the first item on the agenda. Reports of plats and CSMs: Fodroczi reviewed the list of April submittals. May submittals came in the day prior and were not processed yet at the time of this meeting. Fodroczi asked the Committee to consider moving this agenda item to the consent agenda. Chair Hermsen adjourned the meeting at 11:53 a.m. Respectfully submitted: Monica Lucht, Recording Secretary Aes Stauffer, Sec ry May 4, 2010 4