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HomeMy WebLinkAboutCouncil on Aging & Disabilities 12-16-10 REVISED NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, December 16, 2010, 9:00 am —11:00 am County Board Room, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — Thursday, November 18, 2010 DATE OF NEXT MEETING: Thursday, January 20, 2010 OLD AND NEW BUSINESS 1. Monthly Financial report a. Review and possible action on 2010 purchases" 2. Consideration of claims and vouchers by Burri and appoint member to review vouchers at next meeting 3. Welcome new Council on Aging & Disabilities member Deb Brennan 4. CWAG meeting update from Marge Wolske 5. Aging Updates a. Caregiver Program i. Interfaith Volunteer Needs handout ii. DayAway Adult Day Respite program update b. Transportation Program i. Transportation Requests c. Senior Center/Nutrition Program i. Senior Center activities ii. Collaboration with city of New Richmond & New Richmond Senior Center 6. ADRC Updates a. Review Potential Contract Positions ** b. Secret Santa & Death By Chocolate fundraiser — wrap up c. Inclusion & Exclusion Guidelines policy d. Information & Assistance Specialist — update e. Medicare Part D presentation — wrap up 8. Correspondence 9. Possible Agenda Items for next meeting NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order) * *Additions/Changes/Cormctions SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 12/09/2010 9:59 AM COUNCIL ON AGING AND DISABILTIES MEETING December 16, 2010 County Board Room, Hudson, WI CALL TO ORDER: Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, Esther Wentz, and Sharon Norton - Bauman, Richard Marzolf; Council members: Sue Nelson, Ramsey Lee, Vera Grant, Michelle Chevalier, Deb Brennan and Lois Burri. Also present Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Community Services Coordinator Tracy Davis; Information & Assistance Specialist Cia Westphal; Health and Human Services Director Fred Johnson; ADRC Manager Brad Beckman; HHS Financial Manager Tonya Kusmirek; and Marge Wolske. Excused Council members Judy Harrison- Belisle and Supervisor Richard `Buzz' Marzolf. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Wentz; seconded by Council member Grant; motion carried. DATE OF NEXT MEETING: Thursday, January 20 in the County Board Room of the St. Croix County Government Center in Hudson. 1. Monthly Financial Report: Beckman distributed financial information for the ADRC and the Aging programs as through November 30, 2010. HHS Financial Manager Kusmirek reported the Aging and ADRC expenditures are in line. Building Services Manager Art Tobin presented information on the additional finances needed for the remodel of the County Board Room. Tobin explained they are looking at installing lights and additional floor electrical boxes to replace the current lighting and electrical set ups. The cost for the lights and in floor electrical /phone boxes will be $11,162.00. There was discussion on how the money should be spent on programming/services instead of `things'. The Council was reminded that unspent dollars would be returned to the state. A motion was made to pay the amount necessary for the electrical work needed by Supervisor Wentz; seconded by Council member Burri; motion carried. Director Johnson pointed out the work being done by the Building Facilities Committee regarding the space study. The ADRC is part of the study and is one of the departments facing a lack of space for current needs for clients and staff. There was discussion surrounding the ADRC needing additional space and possibly paying for a portion of the study. A motion was made to apply a percentage of excess dollars to the building study by Council member Burri; seconded by Supervisor Schrank; motion carried. 2. Consideration of Claims & Vouchers: Council member Burri reviewed the vouchers. A motion to accept the vouchers as presented was made by Council member Burri and seconded by Supervisor Wentz, motion carried. Please see page 4 for a list of vouchers reviewed by Burri. Council member Chevalier will review next month's vouchers. 3. Welcome new Council on Aging & Disabilities member Deb Brennan: Beckman introduced the newest member of the Council on Aging & Disabilities Deb Brennan. Brennan stated that she is excited to be part of the Council and is looking forward to working with the other members of the Council and the ADRC staff. Brennan currently serves on the board for the Bridge for Youth with Disabilities and will be filling the target group of developmental disabilities. Brennan also went through an orientation on the functions of the ADRC and was introduced to the ADRC staff. 4. CWAG meeting update from Marge Wolske: Marge Wolske, of Roberts, attended the Coalition of Wisconsin Aging Groups (CWAG) District 6 meeting held in Milltown in April. She provided information to the Council members to take part in future meetings and with other events sponsored by CWAG. The District 6 Council on Aging & Disabilities Page 1 02/03/11 meetings are held throughout those counties. CWAG hosts an annual event called Senior Statesmanship Program for those older adults who would like to learn more about the available through GWAAR for those interested. Beckman will also provide information pertaining to CWAG to the County Board. 5. Aging Updates: • Caregiver Program Caregiver Support Coordinator Abrahamson informed the Council of a grant through GWAAR to administer another `Living Well With Chronic Conditions' session in the amount of $5,000. The grant would be used to purchase supplies and other program costs. A motion to pursue the additional funding was made by Supervisor Norton - Bauman; seconded by Council member Lee; motion carried. Abrahamson also informed the Council the Stepping On class in River Falls has wrapped up. No dates have been set yet for additional sessions. • Interfaith Volunteer Needs Handout Abrahamson provided the Council with the most recent volunteer needs. She stated that some of the requests have decreased, but are still numerous requests surrounding transportation to dialysis. • DayAWay Adult Respite Program Update Abrahamson informed the Council the Hudson and New Richmond locations will be having a joint Christmas party this afternoon. All members and their families were invited to take part in the celebration of the season. She also mentioned that the number of participants remains steady. • Transportation Program o Transportation Requests Community Services Coordinator Davis had no transportation requests. • Senior Center/Nutrition Program o Senior Center Activities: Davis announced that most of the Senior Nutrition Sites hosted Thanksgiving Day parties as well as Christmas parties. Baldwin and Woodville sites will be attending Lundstrom Christmas in Lakeville, MN. o Collaboration with city of New Richmond & New Richmond Senior Center: Community Service Coordinator Davis informed the Council that Beckman, Hanson, and Davis will be touring the New Richmond Middle School again on December 27 The New Richmond Senior Center, and other stakeholders have been meeting to discuss potential uses of the "old" Middle School when it is no longer used by students. The New Richmond Senior Center will vote in January to decide whether moving to the "old" middle school would be beneficial to the program. 6. ADRC updates: ■ Review Potential Contract Positions: Beckman provided the Council with additional information on the three positions that were requested in the 2011 budget. Two of the positions would be contracted at the amount of $25,000 each and the third would be an addition of six hours on a current position — moving it into a benefit eligible position. The additional hours requested for the Preventative/Nutrition Program Manager was removed from the budget due to the position moving into a benefit eligible position. The position currently has a salary of $22,900/yr; the additional five hours would add approximately $17,400 to the yearly salary. Johnson pointed out that $50,000 was set aside in the ADRC 2011 budget for additional staff/programming. When the additional hours for the Preventative/Nutrition Program Coordinator was removed, the funding was shifted. The Council would need to decide whether to decrease the dollar amounts allocated for the contracted positions in order to accommodate the request of additional hours for the PNPC. Beckman pointed out that one of the contracted employee positions would be able to utilize the federal reimbursement similar to other staff. Clarification will be needed from the Administrative Committee as to what `soft hire' means when it comes to the positions. It was pointed out that at last month's meeting there was a suggestion made to research whether it would be more cost effective to hire another part time non benefited eligible staff person rather than change the status of the PNPC. A motion to move forward with the two contracted positions with additional follow -up on the Preventative/Nutrition Program Coordinator was made by Supervisor Wentz; Council on Aging & Disabilities Page 2 02/03/11 seconded by Supervisor Schrank; motion carried. • Secret Santa Program: Davis informed the Council the Death by Chocolate fundraiser generated $165.00 and along with other monetary donations from churches, civic groups, individuals and the Union, 125 bags will be filled and delivered. Davis also informed the Council that Cross Lutheran Church — Roberts, Redeemer Lutheran Church — Burkhardt, and Christ Lutheran Church — Somerset donated handmade quilts for distribution. • Information & Assistance Specialist — Update Information & Assistance Specialist Cia Westphal reported as of December 15, 2010, two referrals were made to Community Health Partnership — Partnership Plan; 7 referrals were made to Community Health Partnership — Family Care Plan; 6 individuals are disenrolled from CHP. Seven clients have been referred to IRIS with six enrolled; twelve recertifications have been completed. There were 3 nursing home relocation referrals. There were 27 PAC referrals with 9 of them requesting information on the ADRC. The total number of assessments for the month was thirteen. One hundred forty -three individuals are currently on the waiting list. 7. Correspondence Beckman read a Thank You from Cardinal Capital Management for speaking at their Senior Housing Units throughout St. Croix County. 8. Possible Agenda Items for Next Meeting: Research whether it would be more cost effective to hire another part time non benefited eligible staff person rather than change the status of the PNPC A motion to adjourn was made by Supervisor Wentz and seconded by Supervisor Schrank; motion carried. Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Date Amount Fund November 10, 2010 $ 39.25 205 November 23, 2010 $ 10.00 Aging Total $ 49.25 Fund Date Amount 230 November 10, 2010 $ 130.83 November 17, 2010 $14,995.00 ADRC Total $15,125.83 Council on Aging & Disabilities Page 3 02/03/11