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HomeMy WebLinkAboutCouncil on Aging & Disabilities 11-18-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, November 18, 2010, 9:00 am — 11:00 am County Board Room, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — Thursday, October 21, 2010 DATE OF NEXT MEETING: Thursday, December 16, 2010 OLD AND NEW BUSINESS 1. Monthly Financial report 2. Consideration of claims and vouchers and appoint member to review vouchers at next meeting 3. ADRC 2011 Budget - final 4. Improving Mental Health Consumer Group update — Michelle Chevalier 5. Review of Council on Aging & Disabilities By -Laws — 2 nd reading 6. Aging Updates a. Caregiver Program i. Interfaith Volunteer Needs handout ii. DayAway Adult Day Respite program update b. Transportation Program i. Transportation Requests ii. 85.21 Specialized Transportation Assistance Program for Counties grant application c. Senior Center Nutrition Program i. Senior Center activities ii. Monster Mash Bash wrap up 7. ADRC Updates a. Secret Santa Program b. Inclusion & Exclusion Guidelines policy c. Information & Assistance Specialist — update d. Medicare Part D presentation — Liza Gibson, Elderly Benefit Specialist e. Planned purchases for 2010 8. Correspondence 9. Possible Agenda Items for next meeting NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order) * *Additions/Changes/Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 11/04/2010 10:17 AM COUNCIL ON AGING AND DISABILTIES MEETING November 18, 2010 County Board Room, Hudson, WI CALL TO ORDER: Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, Esther Wentz, Sharon Norton -Bauman and Richard `Buzz' Marzolf, Council members: Sue Nelson, Ramsey Lee, Judy Harrison- Belisle, Michelle Chevalier and Lois Burri. Also present Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Preventative/Nutrition Program Coordinator Randi Hanson; Community Services Coordinator Tracy Davis; Elderly Benefit Specialist Liza Gibson; Information & Assistance Specialist Denise Gillen; Health and Human Services Director Fred Johnson; ADRC Manager Brad Beckman; HHS Financial Manager Tonya Kusmirek; and Deb Brennan; representatives from the SOURCE Sarah Burch & Jean Schneider. Excused was Council member Vera Grant. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Wentz and seconded by Supervisor Marzolf, motion carried. DATE OF NEXT MEETING: Thursday, December 16 in the County Board Room of the St. Croix County Government Center in Hudson. 1. Monthly Financial Report: Beckman distributed financial information for the ADRC and the Aging programs through October 31, 2010. HHS Financial Manager Kusmirek informed the Council she has filed the ADRC financial reports. She explained that everything is in line with the exception of Purchased Services which has been reviewed and corrected. 2. Consideration of Claims & Vouchers: Supervisor Wentz reviewed the vouchers. A motion to accept the vouchers as presented was made by Supervisor Wentz and seconded by Supervisor Marzolf; motion carried. Please see page 4 for a list of vouchers reviewed by Wentz. Council member Burri will review next month's vouchers. 3. ADRC 2011 Budget — final: Council members received copies of the final 2011 budget. 4. Improving Mental Health Consumer Group update: Councilmember Chevalier informed the Council the open house went well with approximately 25 people — community members and clientele. Articles will be in the River Falls Journal, Hudson Star Observer and New Richmond News the following week. Chevalier mentioned volunteers are being sought for the CASTLE. 5. Presentation by the SOURCE: Sarah Burch and Jean Schneider from the SOURCE provided the Council with brochures on the newly formed non - profit organization in Hudson called the SOURCE (Serving Our Underserved Residents Compassionately & Equitably). Burch explained that the SOURCE is a Day Resource Center that was formed in the Hudson Council on Aging & Disabilities Page 1 01/05/11 area through the collaboration of two churches. The SOURCE is located in the old library on 901 4 Street. The goals of this non profit include addressing unmet needs of individuals and families in the Hudson area, providing a safe place that offers hospitality and community resources, and connecting individuals to the right support organizations for assistance. The hours of operation are Monday — Wednesday from 10:00 a.m. — 1:00 p.m., Thursdays from 5:00 p.m. — 8:00 p.m. and Fridays from 10:00 a.m. — 1:00 p.m. The SOURCE is manned mainly by volunteers and is funded by grants and donations. 6. Review of Aping & Disabilities By -Laws: Council members received a copy of the by- laws that were reviewed by Corporation Counsel. A motion was made to accept the by -laws by Supervisor Marzolf, seconded by Supervisor Wentz; motion carried. 7. Aging Updates: • Care fiver Program Caregiver Support Coordinator Abrahamson informed the Council the 2 nd Stepping On class will be held in River Falls. Abrahamson also mentioned the 2011 Caregiver Conference planning committee will be meeting in January to look at breakout sessions and plan for the conference events. o Interfaith Volunteer Needs Handout Council members received the most recent volunteer needs. Abrahamson mentioned there have been additional requests for transportation and with winter, individuals needing assistance with shoveling. o Daffy Adult Respite Program m Update Caregiver Coordinator Abrahamson informed the Council the program is going well. • Transportation Proms o Community Services Coordinator Davis presented the following request to utilize the ADRC fleet vehicles. New Richmond to Amery on December 2 A motion was made to accept the transportation request by Supervisor Schrank, seconded by Supervisor Wentz; motion passed. o85.21 Specialized Transportation Assistance Program for Counties grant application: Community Services Specialist Davis presented a power point reviewing sections A -H of the grant to the Council. A public hearing is set for 1:00 p.m. on Thursday, December 9"' at the Baldwin Municipal Building. • Senior Center/Nutrition Program: ■ Senior Center Highli ts : Preventative/Nutrition Program Coordinator Hanson informed the Council that the Baldwin Senior Center will be taking part in a traveling WWII exhibit. The exhibit is in an old school bus that has been traveling throughout Wisconsin and will be stopping in Baldwin at the Senior Center from 9:00 a.m. — noon today. Hanson also informed the Council of the results of the Pie Fundraiser. Glenwood City sold 38 pies raising $310.00; Hammond/Roberts sold 77 pies raising $625.00; Baldwin sold 81 raising $650.00; and Somerset sold 150 pies raising $1,200.00. Hanson mentioned that the there is a possibility the Senior Centers will hold the pie fundraiser again for Easter. Council on Aging & Disabilities Page 2 01/05/11 ■ Senior Monster Mash Bash: Community Service Coordinator Davis informed the Council members the annual Monster Mash Bash was attended by 137 individuals. Davis stated that $365.50 was raised for the Senior Center Board Coalition. 8. ADRC updates: • Secret Santa Program: Davis informed the Council the ADRC Secret Santa Program will take place again this year. A list of items being sought for donation was given to all the Council members. Davis announced that the ADRC will be sponsoring a Death by Chocolate fundraiser on Wednesday, December 1 St in room 1216. All money raised will benefit the Secret Santa Program. Currently there are 81 individuals on the list who are 18 & above and have experienced a loss and/or are alone for the holidays. • Inclusion & Exclusion Guidelines Policy: Beckman informed the Council members the most recent version of the Inclusion & Exclusion policy is currently being reviewed by Corporation Counsel. • Information & Assistance Specialist — Update Information & Assistance Specialist Denise Gillen reported as of November 17, 2010, two referrals were made to Community Health Partnership — Partnership Plan; 8 referrals were made to Community Health Partnership — Family Care Plan; 7 individuals are disenrolled from CHP. Four clients have been referred to EMS with one enrolled; nine recertifications have been completed. There were three nursing home relocation referrals. There were 21 PAC referrals with 9 of them requesting information on the ADRC. The total number of assessments for the month was twenty. One hundred thirty -seven individuals are currently on the waiting list with twenty -three individuals prior to August 2010. • Medicare Part D presentation, Elderly Benefit Specialist Liza Gibson: Gibson informed the Council open enrollment for Medical Part D began November 15 Gibson explained that there are lots of changes this year. Some plans are no longer available and many have increased premiums. Many 3M retirees have been researching alternative supplemental insurance with the changes in 3M's retirement plans expected in two years. Numerous phone calls have been received and many plans have been reviewed. Cindy Ahrens has been contracted to assist with Medicare Part D counseling. • Planned Purchases: The Council received a list of planned purchases the ADRC will be making before the year is over. There was discussion as to what some of the purchases were and why there is more money than initially projected when the 2010 budget was put together. Johnson pointed out that the 100% Time Reporting/MA Match percentage was calculated at a lower rate and that staff is doing a good job of capturing the MA dollars. Kusmirek pointed out that St. Croix County ADRC now has a history and there is data to show the past percentages. That percentage will help determine the anticipated amount of money the ADRC will receive in the future. With this information, the determination as to whether the ADRC can afford to hire additional staff or not will be easier. The Council was reminded the 6 additional hours for the Preventative/Nutrition Program Coordinator would have been on the ADRC budget and not on County Levy. Council members encouraged more openness on the amount of money which is being Council on Aging & Disabilities Page 3 01/05/11 brought into the ADRC, if the staff needs to be upgraded or if additional staff is necessary and how the additional costs will be covered. A motion was made to accept the list of purchased items by Supervisor Wentz; seconded by Supervisor Marzolf; motioned carried. 9. Correspondence Beckman informed the Council that the New Richmond Senior Center Board is working with the city of New Richmond regarding using the old Middle School as a new location for the Senior Center and other agencies. Beckman reported that one application was received to fill the vacant seat on the Council. Deb Brennan's application will be passed onto the County Board Chair Daryl Standafer for appointment to the Council. 10. Possible Agenda Items for Next Meeting: Inclusion & Exclusion Policy Planned Purchases A motion to adjourn was made by Supervisor Wentz and seconded by Supervisor Schrank; motion carried. Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Voucher(s) Date Amount Fund 183825 - 183851 October 20, 2010 $ 15,802.90 205 184077 - 184087 October 27, 2010 $ 3,297.27 Aging 184997- 185166 November 10, 2010 $ 39.25 Totall $ 19,139.42 Voucher(s) Date Amount Fund 183752 - 183851 October 20, 2010 $ 258.56 230 184077 - 184087 October 27, 2010 $ 383.94 ADRC 184997 - 185166 November 10, 2010 $ 130.83 Total $ 773.33 Council on Aging & Disabilities Page 4 01/05/11