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HomeMy WebLinkAboutCouncil on Aging & Disabilities 08-19-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, Aug. 19, 2010, 9:00 am — 11:00 am County Board Room, Hudson, WI 54016 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — June 17, 2010 DATE OF NEXT MEETING: Thursday, August 19, 2010 OLD AND NEW BUSINESS 1. Monthly Financial report 2. Consideration of claims and vouchers and appoint member to review vouchers at next meeting 3. ADRC 2011 Budget 4. Election of Officers 5. Review of Council on Aging & Disabilities By -Laws 6. Aging Updates a. Aging staff wage discussion, Gina Evenson, Baldwin Nutrition Program Manager b. Caregiver Program i. Interfaith Volunteer Needs handout ii. DayAway Adult Day Respite program update iii. Art Museums & Dementia event Aug. 26`'' at the Hudson Golf Course iv. Caregiver Conference on October 15 c. Transportation Program i. Transportation Requests d. Senior Center/Nutrition Program i. County Fair wrap -up 7. ADRC Updates a. Inclusion & Exclusion Guidelines policy b. Information & Assistance Specialist — update c. Website update 10. Correspondence 11. Possible Agenda Items for next meeting NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use at future County Board meetings. ADJOURN (Items may be taken in different order) * *Additions/Changes/Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 08/04/2010 3:36 PM • COUNCIL ON AGING AND DISABILTIES MEETING Aug. 19, 2010 County Board Room, Hudson, WI CALL TO ORDER: Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, Esther Wentz, Richard `Buzz' Marzolf, and Sharon Norton - Bauman; Council members: Sue Nelson, Ramsey Lee, Judy Harrison- Belisle, Michelle Chevalier, Vera Grant and Lois Burri. Also present Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Information & Assistance Specialist Denise Gillen; Community Services Coordinator Tracy Davis; Preventative/Nutrition Program Coordinator Randi Hanson; Health and Human Services Director Fred Johnson; ADRC Manager Brad Beckman; Administrative Coordinator Chuck Whiting; Human Resources Director Tammy Funk; Baldwin Nutrition Program Manager Gina Evenson; Woodville Nutrition Program Cook Sharon Fregine. Excused was Council member Kristen Johnson. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Schrank and seconded by Supervisor Wentz; motion carried. DATE OF NEXT MEETING: Thursday, September 16` in the County Board Room of the St. Croix County Government Center in Hudson. 1. Monthly Financial Report: Beckman distributed financial information for the ADRC and the Aging programs through July 31, 2010. There was discussion on the amount listed for salaries and purchased services. Research will be done to review the discrepancies. 2. Consideration of Claims & Vouchers: Council member Lee reviewed the vouchers. A motion to accept the vouchers as presented was made by Council member Lee and seconded by Council member Marzolf; motion carried. Please see page 4 for a list of vouchers reviewed by Lee. Council member Nelson will review next month's vouchers. 3. ADRC 2011 Budget: Johnson explained to members of the Council the ADRC state GPR amount stayed the same with an increase in the MA match to cover the budget amounts for 2011. The state buy down, which the county is required to pay, will decrease by $85,000 in 2011. The amounts needed to cover the three additional staff have been figured in along with a 15% increase in health insurance. There was no amount for raises added to the budget. Beckman informed the Council the Administration Committee will be reviewing the Aging staff wages at its meeting in September. Currently the Aging staff is not on a compensation wage grid. There was discussion as to why there has been no increase for the staff in the past two years. Human Resources Director Funk stated no non - represented employee has received an increase. Supervisor Wentz explained the concern was discussed at the last Administration Committee meeting and it was requested HR put together a Council on Aging & Disabilities Page 1 09/17/10 compensation wage grid for the Aging positions. She assured those present something will be done. There was also discussion concerning the Trust accounts for Aging and the guidelines. There is no money allocated in the 2011 budget to come from the Trust accounts since there are no anticipated capital costs for vehicles or new equipment. There is a possibility some of the Trust dollars can be used for salaries, but Beckman would like to receive clarification from the state as to how the dollars can be used. A motion to accept the 2011 budget as presented was made by Supervisor Wentz; seconded by Council member Lee; motion carried. 4. Election of Officers: Vice Chair Wentz opened the floor for nominations for Council Chair. Council member Grant nominated Sue Nelson; motion was seconded by Supervisor Schrank. Supervisor Schrank made a motion to close the nominations; motion was seconded by Council member Burn; nominations were closed. Council member Nelson accepted the nomination. The Council voted unanimously for Council member Nelson to be the Council Chair. Chair Nelson then opened the floor for nominations for the Vice - Chairperson position. Supervisor Schrank nominated Esther Wentz; motion was seconded by Chair Nelson. Chair Nelson made a motion to close the nominations; seconded by Council member Grant; motion carried and nominations were closed. Supervisor Wentz accepted the nomination; Council voted unanimously for Council member Wentz as Council Vice - Chair. Chair Nelson opened the floor for nominations for the Secretary position. Supervisor Norton -Bauman nominated Lois Bum; motion was seconded by Council member Lee. Council member Lee made a motion to close the nominations; seconded by Supervisor Schrank; motion carried and nominations were closed. Council member Burn accepted the nomination. The Council voted to have Council member Bum as acting secretary. 5. Review of Aging & Disabilities By -Laws: Council members received copies of the current By -Laws in their packets. Beckman asked the Council members to review the By -Laws prior to September's meeting and present any revision at that time. 6. Aging Updates: • Aging staff wage discussion, Gina Evenson, Baldwin Nutrition Program Manager: Evenson spoke to the Council as a representative for the Nutrition Program Managers, Nutrition Program Cooks, Nutrition Program Cook's Aides, and Nutrition Program Van Drivers. She stated the group has concerns regarding the wage compensation grid and lack of cost of living increase for the past four years with no movement to be placed on a compensation grid. The group feels ignored and forgotten about. They are a trained and educated group of individuals who work their allotted number of hours and more. Currently the Nutrition Program Managers receive $10.71 /hr; Nutrition Program Cooks receive $10.20/hr; Nutrition Program Van Drivers receive $10.20/hr and Nutrition Program Cook's Aides receive $8.90/hr. On the compensation schedule for the county, the lowest grade at Grade 1 starts at $12.84/hr. The group is asking to be placed on a compensation grid and to receive the cost of living increase that was budgeted for them in Council on Aging & Disabilities Page 2 09/17/10 2010. Council member Lee personally thanked Evenson and all the staff for their hard work and dedication. Council member Lee suggested during one of the Council meetings there be a tour of one of the Nutrition Sites and a letter of support to be drafted. Council member Grant pointed out she had a chance to visit the Baldwin Senior Nutrition Site and see how much goes on and how much the site is part of the participant's lives. Supervisor Norton -Bauman explained the wage and grid compensation concerns are something that the Administration Committee has struggled with over the years. She reported the Administration Committee has asked the Human Resource Administrator to review what the cost would be as a County to place the Aging Program staff on a wage grid before the a whole new wage and compensation plan can be researched. Beckman stated the only thing Springstead did correctly was place the Aging staff on the grid. Human Resource Administrative Funk explained it is a question as to where the placement of the Aging staff would fall on the grid and that across the board, no non - represented employee has received a cost of living increase in two years. Funk stated she has plenty of information to move forward and present to the Administration Committee in September. The current system is not a pay for performance system. Funk stated that what is and not compensable will need to be reviewed when looking at benefit and non benefit eligible employees. A motion was made to draft a letter of support for the Aging staff to placed on a wage and grid compensation plan by Supervisor Wentz; seconded by Council members Grant & Lee; motion carried. • Caregiver Program Caregiver Support Coordinator Abrahamson updated the Council on the preventative programs being offered in conjunction with the ADRC. River Falls Hospital will be hosting a Stepping On (Falls Prevention) course starting August 25 The class is currently full and a waiting list has been started. The Living Well With Chronic Conditions class held in Hudson will be finishing up on August 25 The next class will be held at the Baldwin Hospital starting September 22n from 3:30 p.m. — 6:00 p.m. o Interfaith Volunteer Needs Handout Council members received the most recent volunteer needs. o Da Away Adult Respite Program Update Caregiver Coordinator Abrahamson informed the Council the program is going well. There has been some decrease in numbers due to some participants transitioning out of the program due to decline in abilities. Recently two substitutes have been hired to assist in filling in when Tara is on vacation. o Art Museum & Dementia event Aug. 26 at the Hudson Golf Course Caregiver Support Coordinator Abrahamson informed the Council of a joint effort between the Minnesota Institute of Arts and Helen Bader Foundation. The event is free and open to the public. o Caregiver Conference: Abrahamson informed the Council the brochures for the Annual Caregiver Conference will be mailed out by the end of the month. • Transportation Program Community Services Coordinator Davis distributed the 85.21 Semi - Annual Report. The report details the number of trips, type of trips and the expense Council on Aging & Disabilities Page 3 09/17/10 for the programs under the 85.21 Grant. o Community Services Coordinator Davis presented the following requests to utilize the ADRC fleet vehicles. Hudson to Stillwater on August 23r Deer Park to Minnesota State Fair or Renaissance in August; New Richmond to Amery on Sept. l l t h; Baldwin to Chippewa Falls on Sept. 17 A motion was made to accept the transportation request by Supervisor Schrank, seconded by Council member Harrison- Belisle; motion passed. • Senior Center/Nutrition Program: • County Fair wrap -up Preventative/Nutrition Program Coordinator Hanson stated the 2010 Outstanding Older Adult honor was awarded to George Barringer of Baldwin. The Silent Auction raised $909 for the Senior Centers and other Aging Programs and $277 was raised on juice and popcorn sales for the Congregate Nutrition Program. • Upcoming Events: The Glenwood City Senior Center will host its annual Soup & Salad Luncheon on October 27 and the River Falls Senior Center will host its annual fundraiser at the Moose Lodge on September 12 7. ADRC updates: • Inclusion & Exclusion Guidelines Policy: Beckman informed the Council the policy will be mailed out with minutes and agenda prior to next month's meeting to allow for time to review the policy before voting on it. • Information & Assistance Specialist — Update Information & Assistance Specialist Denise Gillen reported that since August 2008, excluding former waiver clients, 33 individuals have chosen Community Health Partnership — Partnership Plan (not including former Long Term Support Waiver clients), 286 have chosen Community Health Partnership — Family Care Plan (not including former Long Term Support Waiver clients), 138 clients have been referred to IRIS. There are two Youth Waiver Transitions currently in process. One hundred eighty -one individuals have come off of the waiting list with one hundred seventy -nine individuals on the current waiting list. The number of Pre - Admission Consultation Referrals varies each week. Beckman informed the Council he is working with the state to see if St. Croix County can utilize the slots from Dunn, Pierce, Chippewa, and Eau Claire Counties since they currently do not have a waiting list. • Website Update: Beckman informed the Council that the final design for the County home page has been decided and the ADRC web page information has been entered. The ADRC will be using AssistGuide through the state to enhance the Information and Referral section of the page similar to the ADRC of Eau Claire County. 9. Correspondence 10. Possible Agenda Items for Next Meeting: Introduction of new Financial Manager in New Richmond Website Revealed Inclusion & Exclusion Policy Council on Aging & Disabilities By -Laws Council on Aging & Disabilities Page 4 09/17/10 Trust Account information Waitlist Description 2011 Budget Improving Mental Health Consumer Group — Michelle Chevalier A motion to adjourn was made by Supervisor Wentz and seconded by Council member Grant; motion carried. Renea Aeschliman, Administrative Assistant Lois Burn, Secretary Voucher(s) Date Amount 177939 - 177942 July 13, 2010 $ 719.69 Fund 178226- 178237 July 26 & 28, 2010 $ 2,000.17 205 178458 - 178498 August 8, 2010 $ 5,090.55 Aging 179233 - 179384 August 11, 2010 $ 8,394.75 177320- 177422 July 9, 2010 $ 14,091.72 Totall $ 16,205.16 Voucher(s) Date Amount Fund 177939 - 177942 July 13, 2010 $ 16.50 230 178226 - 178237 July 26 & 28, 2010 $ 447.09 178458- 178571 August 8, 2010 $ 1,204.31 ADRC 179233- 179384 August 11, 2010 $ 1,428.61 Total $ 3,096.51 Council on Aging & Disabilities Page 5 09/17/10