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HomeMy WebLinkAboutCouncil on Aging & Disabilities 05-20-10 + NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY COUNCIL ON AGING AND DISABILITIES Thursday, May 20, 2010, 9:00 am — 11:00 am Health & Human Services Board Room, New Richmond, WI 54017 CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL REVIEW OF AGENDA CONSENT OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — April 15, 2010 DATE OF NEXT MEETING: Thursday, June 17, 2010 OLD AND NEW BUSINESS 1. Monthly Financial report 2. Consideration of claims and vouchers and appoint member to review vouchers at next meeting 3. ADRC Consumer Survey results — Student Intern Lorie Jensen 4. ADRC State agency pilot survey — Kathy Solberg, Regional Rep for Resource Development" 5. Presentation — Medical Records Coordinator Tammy Wilson 6. Recognition of Economic Support Supervisor Mary Squyer 7. Aging Updates a. Caregiver Program i. Interfaith Volunteer Needs handout ii. DayAway Adult Day Respite program update iii. Caregiver Conference on October 15 b. Transportation Program i. Transportation Requests c. Senior Center/Nutrition Program i. Volunteer Appreciation Luncheon — wrap up ii. Annual County Wide Card Tournament update iii. CWAG Regional meeting — wrap up 8. ADRC Updates a. Information & Assistance Specialist — update b. Website update 9. Correspondence 10. Possible Agenda Items for next meeting NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for the purpose of obtaining information relating to subjects listed above for use a future County Board meetings. ADJOURN (Items may be taken in different order) "Additions/Changes/Corrections SUBMITTED BY Brad Beckman, ADRC Manager COPIES TO County Board Office, County Clerk, News Media/ Notice Board, Committee Members Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 05/21/2010 8 :34 AM COUNCIL ON AGING AND DISABILTIES MEETING May 20, 2010 Board Room, Health & Human Services, New Richmond CALL TO ORDER: Chair Nelson called the meeting to order at 9:00 a.m. Pledge of Allegiance was said. ROLL CALL: Supervisors: Al Schrank, Esther Wentz, Richard `Buzz' Marzolf, and Sharon Norton- Bauman; Councilmembers: Sue Nelson, Ramsey Lee, Judy Harrison, Vera Grant, Michelle Chevalier and Lois Burri. Also present Administrative Assistant Renea Aeschliman; Caregiver Support Coordinator Nancy Abrahamson; Information & Assistance Specialist Denise Gillen; Preventative/Nutrition Program Manager Randi Hanson; ADRC Interns Lorie Jensen & Nancy Wiedmeyer; Health and Human Services Director Fred Johnson; ADRC Manager Brad Beckman; Regional ADRC Quality Specialist Division of Long Term Care Kathleen Solberg; Administrative Coordinator Chuck Whiting. Excused was Councilmember Kristen Johnson. ACTION OF PREVIOUS MINUTES: A motion to approve the minutes was made by Supervisor Marzolf and seconded by Council member Grant; motion carried. DATE OF NEXT MEETING: Thursday, June 17"' in the County Board Room of the St. Croix County Government Center in Hudson. Council member Johnson will review vouchers. 1. Monthly Financial Report: Beckman distributed financial information for the ADRC and the Aging programs through April 30, 2010. 2. Consideration of Claims & Vouchers: Council member Harrison reviewed the vouchers. A motion to accept the vouchers as presented was made by Council member Harrison and seconded by Supervisor Schrank; motion carried. Please see page 4 for a list of vouchers reviewed by Harrison. Council member Johnson will review next month's vouchers. 3. ADRC Consumer Survey results: Student Intern Lorie Jensen presented a power point on the results of the ADRC Consumer Survey. Handouts were given to all the Council members and she explained the results. 4. ADRC State Agency pilot survey: Regional ADRC Quality Specialist Division of Long Term Care Kathleen Solberg handed out a survey for each of the Council members to complete and return to the new ADRC Intern Nancy Wiedmeyer at the next meeting. Wiedmeyer will compile the information and return one survey to the state. 5. Presentation — Medical Records Coordinator Tammy Wilson: Wilson introduced Council on Aging Page 1 07/02/10 herself to the Council and explained the goals for the Medical Records Department. The Department is currently working on implementing electronic records and the process for retrieving records has been changed. A training on HIPPA & HITECH for all Health and Human Services staff will be held on June 1 S` in Hudson. 6. Recotnition of Economic Support Supervisor Mary Sguyer: Manager Beckman presented Supervisor Squyer with a plaque in appreciation for her hard work and contributions to the Aging & Disability Resource Center. 7. Adn Updates: Caregiver Support Coordinator Abrahamson informed the Council on the two preventative programs being offered through the ADRC. Abrahamson recently received training on a seven week falls prevention course called Stepping On. She will be teaching the course with a physical therapist and peer leader. Participants can attend this course to learn how to minimize the risk of falls through muscle and balance strengthening, assessing for hazards in the home, and evaluating their nutrition and medications. Classes will be offered beginning this summer and fall. The other training she attended was called Living Well With Chronic Conditions. It is a six week course designed to help anyone who is a caregiver or has a chronic condition to develop strategies for better self - management of the disease. • Caregiver Pro am • Interfaith Volunteer Needs Handout Council members received the most recent volunteer needs. • DUAway Adult Respite Program m Update Caregiver Coordinator Abrahamson informed the Council there have been new referrals to the Hudson location. A volunteer has been found to assist with the New Richmond location. • Caregiver Conference: Abrahamson informed the Council preparation for the Annual Caregiver Conference is underway. Brochures will hopefully be printed June /July and mailed out shortly thereafter. The Conference will be on October 15` • Transportation Program ■ The Somerset Senior Center to Minneapolis for the Fogey Follies on June 4 River Falls to Minneapolis Swedish Institute on June 13`"; Glenwood City Senior Center to Dunn County on June 20 A motion to approve the out of county trips was made by Council member Lee and seconded by Supervisor Wentz•, motion carried. • Senior Center/Nutrition Pro ram ■ Preventative Nutrition Program Manager Hanson informed the Council of a collaborative effort between the ADRC and UW Extension. The UW Extension held a train- the - trainer session on nutrition and workshops will be set up by those trainers at Council on Aging Page 2 07/02/10 our local Senior Nutrition Sites. ■ Annual County -Wide Card Tournament: Beckman informed the Council that the Card Tournament for 2010 was completed yesterday in Amery. Scores need to be tallied yet and the results will be shared with the Nutrition Sites and in the ADRC News. The winning team will receive the traveling trophy at the Annual County -wide Senior Picnic. ■ CWAG Regional Meeting — wrap up: The District 6 meeting on April 29 at the Baldwin Senior Center was very well attended. There were over 70 individuals in attendance and lots of information was shared. ■ Teeing It Up for The Seniors Golf Tournament: Hanson shared flyers and information on the upcoming fundraiser for the Congregate Nutrition Program. Individuals can register by contacting R.andi Hanson at the ADRC. The $35.00 registration fee includes 18 holes and a cart at the Hammond Golf Course. There will also be a Silent Auction/Raffle. 8. ADRC updates: • Student Intern: Nancy Wiedmeyer introduced herself to the Council. Wiedmeyer will be with the ADRC for 16 weeks completing her field placement for her Bachelor's degree in Social Work through College of St. Scholastica in St. Paul, Minnesota. • Information & Assistance Specialist — Update Information & Assistance Specialist Denise Gillen reported that since August 2008, excluding former waiver clients, 13 individuals have chosen Community Health Partnership — Partnership Plan (not including former Long Term Support Waiver clients), 94 have chosen Community Health Partnership — Family Care Plan (not including former Long Term Support Waiver clients), 110 clients have been referred to IRIS. One hundred forty -five individuals are on the current waiting list. Pre - Admission Consultations are received daily. There are currently three youth transitioning into adult services in process. • Website Update: Beckman informed the Council that a staff member from the ADRC is part of the work group currently working on the redesign of the County website. Once the home page for the County is determined, then the ADRC will work on its page or pages. 9. Correspondence • Beckman read thank you notes /letters received by the ADRC. • Beckman informed the Council of the Senior Health days that will be held on May 26` at the local YMCAs and the ADRC will have a presence at each of them. • Beckman informed the Council that the Annual Public meeting for Health and Human Services will be held on June 16' at 6:00 p.m. at the Head Start in New Richmond. 10. Possible Agenda Items for Next Meeting: ADRC survey HIPPA Council on Aging Page 3 07/02/10 Economic Support Supervisor Ronda Brown Anderson A motion to adjourn was made by Supervisor Wentz and seconded by Council member Grant; motion carried. Renea Aeschliman, Administrative Assistant Lois Burri, Secretary Voucher(s) Date Amount Fund 172277 - 172280 April 21, 2010 $ 167.25 205 172665- 172698 May 5, 2010 $ 3,502.35 Aging 173685- 173870 May 12, 2010 $ 16,805.96 Total $ 20,520.56 Voucher(s) Date Amount Fund 172277- 172280 April 21, 2010 $ 29.00 230 172665- 172696 May 5, 2010 $ 1,026.40 ADRC 173685- 173870 May 12, 2010 $ 2,395.87 Total $ 3,451.27 Voucher(s) Date Amount 172277 - 172280 April 21, 2010 $16,411.13 Fund 172479 - 172556 April 28, 2010 $16,461.85 100 172697- 172798 May 5, 2010 $ 251.19 APS 173791 - 173870 May 12, 2010 $ 4,145.54 173583 - 173684 May 12, 2010 $ 29.80 Total $37,299.51 Council on Aging Page 4 07/02/10