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HomeMy WebLinkAboutPlanning & Zoning 02-12-08 r r NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, FEBRUARY 12, 2008 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waivers and rezones to be scheduled c. Discussion of Plats and CSM's currently in the review process 2. Planning and Zoning Business a. Bills and Revenue Reports b. Personnel Update c. Office Remodeling d. Lake Mallalieu Dam Agreement e. Planning Report f. Recycling Program and Ordinance Review ** g. Code Administration Report h. Report on Bettendorf Legal Proceedings- Corporation Counsel ** i. Land Information Report ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: February 7, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI February 12, 2008 Present: Committee: Supervisors, Wally Habhegger, Ron Troyer and Lois Burri Absent: Gene Ruetz, Stan Krueger Staff: Dave Fodroczi, Kevin Grabau, Ellen Denzer, Brett Budrow, Alex Blackburn, Jennifer Havens, Greg Timmerman, Judy Olson Guests: Call to Order: Chair Habhegger called the meeting to order at 8:33 a.m. Adoption of Agenda: Motion by Burri, 2nd by Troyer to adopt the agenda. Motion carried. Approval of Previous Minutes: Motion by Burri, 2nd by Troyer to approve the minutes of January 8, 2008. Motion carried. Date of Next Meeting: A hearing for one rezoning will be held on Tuesday, March 5, 2008 at 7:00 p.m. in Baldwin. Old and New Business: Land Use Ordinance Applications Municipal Plats —Alex Blackburn presented the plat of Baldwin Business Park in the Village of Baldwin. Motion by Troyer, 2nd by Burn and carried to certify no objection to the plat of Baldwin Business Park in the Village of Baldwin, stipulating that no opinion is expressed concerning adequate sewer service. Waivers and Rezones to be Scheduled — none Discussion of Plats and GSM's currently in the review process — Blackburn distributed and reviewed the list with the Committee as well as corresponding Technical Review Committee letters. Planning and Zoning Business: Bills and Revenue - The January 2008 Planning Bills and Revenue Reports and the January 2008 Zoning Bills and Revenue Reports as well as the September 2007 Zoning Bills and Revenue Reports were reviewed by Committee members. Motion by Burri, 2nd by Troyer to approve. Motion carried. Personnel Update - Dave Fodroczi announced that we have contracted with Anna McCabe as the new Recycling Assistant. She will work with five other counties in western Wisconsin to expand recycling in area businesses and to expand and monitor the school and apartment recycling program. The position is funded by the counties and through Recycling Efficiency Grant funds. Carrie Stoltz has accepted the position of Water Regulation and Zoning Specialist for the DNR in the Baldwin office. We are accepting applications for her replacement through February 25. The office manager position has actually been accepted in the negotiations with the union. The process is waiting final agreements on similar positions in other departments. The final resolution should come in the near future. Fodroczi reported that all positions in the entire county have been going through a new Springsted evaluation. All employees filled out Position Analysis Questionnaires in January that are being reviewed by departments after which they will be processed with the consultants. Office Remodeling - Fodroczi reported that it has been determined that Room 1259 will be used by the Victim Witness program. It may be possible to relocate the EDC staff to the area that is a current storage room adjoining the IT department. He met with Art Tobin and other building services staff. Tobin is working with Corporate Express in determining what materials are on hand and what is needed to put a long term plan in place. Lake Mallalieu Dam Agreement - Fodroczi presented and explained the agreement. The Hudson Area Intergovernmental Council has reviewed the issue of the dam maintenance. The agreement addresses the budgeting aspect of it. If any costs in excess of $11,000 are incurred in a calendar year, they will need approval of each municipality. Motion by Troyer, 2nd by Burri to approve the Lake Mallalieu Dam Agreement. Motion carried. Planning Report — Ellen Denzer reported that the bike planning public information meeting on January 31 went very well. Only a few minor changes were suggested by those in attendance. The final version should be presented for adoption by the County Board in March. The Town of Star Prairie is working on its land use section. A visual preference workshop will be held in late March. Pete Kling is organizing that workshop. The project should be complete by early summer. Denzer is expecting a state grant for the Star Prairie planning project. The Town of Somerset asked for a review of the draft of its subdivision ordinance. The Town of Stanton has also requested assistance with its land division and driveway ordinances. Recycling Program and Ordinance Review - Jennifer Havens showed the presentation that was done at the public information meeting on January 31. The presentation covered recycling rules and regulations — state and county ordinances; the St. Croix County program; recycling program and ordinance issues; reasons for changes to ordinance; required ordinance changes; resident issues; hauler issues; municipal issues; and a timeline for adoption of amendments. She noted that the county ordinance has not been updated since 1994. She asked for feedback and recommendations from the Committee members. Committee members agreed that area fire chiefs should be invited to that meeting. Another public information meeting will be held on March 13. Code Administration Report - Kevin Grabau reported that he has been receiving calls and reports on code enforcement issues. With the vacancy of the code enforcement position, Ryan Yarrington is helping with response letters and site inspections. Grabau gave an update on what staff is doing in response to the two administrative appeals discussed at the last meeting. Staff has met and looked at some ordinance changes in the Shoreland District as recommended by the Committee and is reviewing how applications are processed. He will bring proposed amendments back to this Committee next month. Report on Bettendorf Legal Proceedings - Corporation Counsel — Greg Timmerman reviewed the case and reported on its current status. The case went to the Court of Appeals. The decision of the Circuit Court was reversed. It came back and Timmerman submitted a revised judgment to Judge Needham for signature. Bettendorf s attorney and he argued about whether that was appropriate. The Court of Appeals reversed the Circuit Court's decision. When Timmerman drafted the new order he reversed what the judge found and Judge Needham signed that order. That 2 should have ended the case, except that within 45 days Timmerman received a notice of appeal from Bettendorf s attorney again. He is alleging that the Circuit Court decided one issue, but there are several issues left to be decided which the circuit court refused to do after the Court of Appeals reversed the Circuit Court decision. Timmerman filed a motion with the Court of Appeals to dismiss the action because there is nothing to appeal. That motion was denied. Now he is briefing. They have taken the position to read the briefs and decide after the briefs are filed and not look at it before that. The Bettendorf brief was received the previous week with 30 days to respond. It makes arguments that are not factual. It makes arguments that the Circuit Court didn't decide certain issues. The Court of Appeals didn't address these issues. The issues are exactly what the Court of Appeals decided. Timmerman does not understand the reason for this new appeal. Land Information Report — Brett Budrow reported that the Local Update of Census Addressing (LUCA) program is underway comparing our address lists with the Census address lists to make sure the Census has complete and accurate addresses. He sent the Census our roads and centerlines previously and other features so they could increase the accuracy of their data. They were not able to update their data spatially. It causes some issues when we compare our addresses with their addresses and locate them in the correct census block and census track. We are doing upgrades of software and hardware for GIS servers for public use as well as internal clients. Our website has not been updated for three or four years. Budrow has been providing GIS data to the company that is producing new plat books. By receiving updated data this way the company will be able to produce updated books more frequently. Real Property staff met with City of Hudson staff on January 17 to go over the processing of City documents. The final imports and test for real estate for 2008 were done. Only two parcels came through with errors. Staff is now doing daily work for 2008 real estate and processing new year transactions for 2009. Staff adjustments will be made as needed. Announcements and Correspondence - none Chair Habhegger adjourned the meeting at 10:33 a.m. espectfully submitted: LAudy Olddn, Recording Secretary a y Habh ger, Cha' 02 -12 -08 3