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HomeMy WebLinkAboutPlanning & Zoning 03-11-08 NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, MARCH 11, 2008 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waivers and rezones to be scheduled c. Discussion of Plats and CSM's currently in the review process 2. Planning and Zoning Business a. Bills and Revenue Reports b. Personnel Update c. Office Remodeling d. Planning Report e. Recycling Program and Ordinance Review f. Letter of Support for SB 397 ** g. Code Administration Report h. Shoreland Zoning Revisions ** i. Land Information Report j. Closed session per Wisconsin Statute 19.85 (1) c for the purpose of annual performance review of Planning and Zoning Director. Reconvene into open session to complete any remaining agenda items. ** ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: March 6, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI March 11, 2008 Present: Committee: Supervisors, Wally Habhegger, Ron Troyer, Lois Burri, Gene Ruetz, Stan Krueger Staff: Dave Fodroczi, Kevin Grabau, Ellen Denzer, Brett Budrow, Alex Blackburn, Jennifer Havens, Judy Olson Guests: Ryan Mathisrud, Peter Post Call to Order: Chair Habhegger called the meeting to order at 8:30 a.m. Adoption of Agenda: Motion by Ruetz, 2nd by Troyer to adopt the agenda. Motion carried. Approval of Previous Minutes: Motion by Burri, 2 °d by Troyer to approve the minutes of November 28 and December 12, 2007, February 12 and March 5, 2008. Motion carried. Date of Next Meeting: Wednesday, April 9, 2008 at 8:30 a.m. in Hudson Old and New Business: Land Use Ordinance Applications Municipal Plats — none Waivers and Rezones to be Scheduled — Two rezoning applications were received and will be scheduled for public hearing on April 10 or 14 at Baldwin at 7 p.m. Discussion of Plats and CSM's currently in the review process — Blackburn distributed and reviewed the list as well as corresponding Technical Review Committee letters. Planning and Zoning Business: Bills and Revenue - The February 2008 Planning Bills and Revenue Reports and the February 2008 Zoning Bills and Revenue Reports were reviewed by the Committee and signed by Chair Habhegger. Personnel Update - Fodroczi reported that 31 applications for the code enforcement position were screened. Seven or eight of those will be scheduled for interviews on March 19. He noted that there are many good candidates. Office Remodeling - Fodroczi reported that he is working with Building Services Director Art Tobin and Corporate Express on an inventory of what items are on hand and determine what will be needed to finish the remodeling as originally proposed. He should know the costs in the next two weeks. Fodroczi proposed using costs savings from the office manager and code enforcement specialist positions to cover the remodeling costs. The budget savings for those two positions should be at least $30,000. Planning Report — Denzer reported that the Town of Star Prairie will hold its last workshop on April 29 and May 1, a visual preference workshop with slides showing land use alternatives. She met the previous week with the Somerset town board and plan commission. She answered zoning questions and helped with their subdivision ordinance update. It was a good meeting with conversations between the board and plan commission members. Denzer spoke on intergovernmental collaboration at a presentation in Polk County as part of an ongoing series by UW Extension. Representatives of Burnett, Polk and St. Croix Counties were present. Denzer distributed copies of the letter of support of the Bike - Pedestrian trail that was sent by staff to Land and Water Conservation Committee members. Land and Water Conservation Department will submit the plan to County Board for adoption at its next meeting. She attended a recent meeting with Village of Roberts officials where the new bike plan was discussed. She has been working with John Bluemke, Columbia County Planning and Zoning Director on updating that County's sign ordinance. Other counties are asking to use our sign ordinance as a model. Fodroczi reported that he attended a Land and Water Conservation Committee meeting on Bob Heise's request when that Committee decided to recommend the Bike Plan to County Board. There was some discussion and some reservations about having separate bikeway plans, one specifically for transportation and one focusing on recreation. Fodroczi indicated that we will also have to deal with those issues in the context of the transportation element when updating the comprehensive plan. The County should cooperate on one bikeway plan. He recommended the Committee support adoption of this plan. Recycling Program and Ordinance Review - Fodroczi reminded Committee members of the second public information meeting to be held on March 13 in the community room. This will be a follow -up of the previous information meeting. Fire departments and waste haulers were invited to this meeting in addition to municipal officials and recycling coordinators. Troyer commented on the article on recycling in the previous week's Hudson Star Observer. Letter of Support for SB 397 - Fodroczi requested approval to send a proposed letter of support for Senate Bill 397. The proposed electronics recycling legislation would require manufacturers' responsibility for recycling of electronics that would provide incentives to manufacturers to reduce toxicity and build products that can be recycled more cost - effectively. This would replicate the law in Minnesota. Motion by Krueger, 2nd by Ruetz to approve the letter for submittal to the Legislature. Motion carried. The letter will be faxed to the Legislature this day. Code Administration Report - Fodroczi reported that the Bettendorf application was received for rezoning his property from ag- residential to commercial zoning. Grabau stated an erosion control workshop is being planned by Land and Water with a person from Madison teaching. This will be a good opportunity for our staff and for anyone dealing with erosion control plans to get certification. The Wisconsin County Code Administrators conference will be held the first week in April. POWTS staff will send a press release to area newspapers regarding pumping 2 notices with reasons for maintaining systems — good information for homeowners. The older septic files are now in our database, so some owners may be receiving pumping notices for the first time. Grabau reported on the possibility in the future of receiving agent status to review additional types of POWTS system designs rather than plumbers having to send them off to the State. This could be a good revenue source for the County. The turnaround time for plans is faster than sending them to the State. This would be a good time to educate staff members on this. There may be the possibility of acting as agent for other counties. Three staff members will attend a Western County Zoning Administrators meeting on March 12 in Eau Claire where the main topic will be NR 115 changes to the shoreland zoning rules. The first draft was done in 2005 with additional revisions in 2007. Updates of those revisions were reviewed at the meeting. There are differences in opinions about whether the rules are restrictive or not restrictive enough. Grabau expects the process will not be complete for at least two years. Shoreland Zoning Revisions — Grabau reported in response to the Committee request at the January 8 meeting regarding filling and grading requirements. He contacted other counties in our district to get a feel of what kind of regulations they have and what problems they are experiencing. We have a general standard in our shoreland regulations that states that any filling and grading exceeding 10,000 square feet requires a special exception permit. He did not find that rule in the other four or five counties that he contacted. Our ordinance states that any 10,000 square feet of disturbance within 1,000 feet of the ordinary high water mark of a navigable lake or pond requires a special exception permit. It would seem logical to exclude any of those areas that are sloping away from the water body. Revisions will be presented at the April Committee meeting. Input on this from present Committee members would be helpful. Land Information Report — Budrow reported that there has been interaction with real property staff, Chuck Whiting and the Town of Hudson, regarding issues with tax assessment items from 2007. There was an assessment error even though it was double checked by our staff. The taxes were higher than they should have been. Various scenarios were discussed. Krueger stated that the state will reimburse the entire shortfall, except the first $500. The Finance Committee agreed to split the remaining cost with the town. He stated that a program should be developed so when the assessor role is entered the computer would reject value increases of two times or greater. Budrow stated that he is finishing the LUCA program this week. All the new addresses for the past five to seven years for the towns and some villages will be sent to the census for pre- census canvassing. They will have GPS locations for all the new houses. He is also sending new road centerlines. Budrow has received requests from the Sheriff's Department for assistance in developing new map products for their use. Closed Session per Wisconsin Statute 19.85 (1)c for the purpose of annual performance review of Planning and Zoning Director. Reconvene into open session to complete any remaining agenda items. Ruetz moved to convene into closed session per Wisconsin Statute 19.85 (1)c for director's review. Motion 2nd by Burri and carried. Roll call vote: Troyer- yes, 3 A Ruetz — yes, Habhegger — yes; Krueger —yes, Burri — yes. The Committee entered closed session at 10:30 a.m. Motion by , 2nd by and carried to reconvene in open session at 11:10 a.m. Announcements and Correspondence - none Chair Habhegger adjourned the meeting at 11:10 a.m. Respectfully submitted: Judy Ol n, Recording Secretary 91an Krueger, Se retary 03 -11 -08 4