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HomeMy WebLinkAboutPlanning & Zoning 06-10-08 NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, JUNE 10, 2008 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waivers and rezones to be scheduled c. Discussion of Plats and CSM's currently in the review process 2. Planning and Zoning Business a. Bills and Revenue Reports b. Complete Committee Orientation of Department Responsibilities c. WCA Article on GIS Council ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING TOUR OF PLANNING AND ZONING OFFICE SUITE ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: May 29, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI June 10, 2008 Present: Committee: Supervisors Gene Ruetz, Peter Post, Sharon Norton- Bauman, Steve Hermsen Absent: Lorin Sather, Staff. Dave Fodroczi, Kevin Grabau, Ellen Denzer, Brett Budrow, Alex Blackburn, Judy Olson Chuck Whiting Call to Order: Chair Ruetz called the meeting to order at 8:30 a.m. Adoption of Agenda: Motion by Norton - Bauman, 2nd by Post to adopt the agenda. Motion carried Approval of Previous Minutes: Motion by Post, 2nd by Hermsen to approve the minutes of the May 28, 2008 meeting. Motion carried Date of Next Meeting: June 18, 2008, 8:30 a.m. in Hudson Old and New Business: Land Use Ordinance Applications Municipal Plats - none Waivers and rezones to be scheduled — Three rezoning applications were received and will be scheduled for public hearing on July 23 in Baldwin. Discussion of Plats and CSMs currently in the review process — Blackburn distributed and reviewed the list of May and June submittals as well as corresponding Technical Review Committee letters. Planning and Zoning Business: Bills and Revenue Reports - The May 2008 Planning Bills and Revenue Reports and the May 2008 Zoning Bills and Revenue Reports were reviewed by the Committee and signed by Chair Ruetz. Motion by Post, 2 nd by Hermsen to approve the reports. Motion carried. Complete Committee Orientation of Department Responsibilities - As a continuation of the orientation from the May 22 meeting, Budrow demonstrated and explained the land information program areas, including real property, land information, parcel mapping, rural addressing, digital orthophotography, land regulation system and Local Update of Census Addresses. There was much discussion about our GCS application and mapping systems and software regarding its use and coordination with other departments. Fodroczi reviewed the budget summary and explained the budget approval process. He reviewed the comparisons of revenue and expenditures of 2004 vs 2005 and 2007 vs 2008. He reviewed the budget including the seven separate budgets for the department — zoning, septic, planning, real property, recycling, hazardous waste and land records. Fodroczi talked about the changes in fees since 2004 and the changes in fee revenues in recent years. He reviewed the land use ordinance fee schedule and the final revenue and expense report for 2005 and 2007 showing budget and actual figures. Short Term and Long Term Goals - Fodroczi reported that the two goals set by County Board affecting our department and committee have to do with recycling and waste issues. He is also keeping a list of Committee requests. Department Annual Report — Fodroczi will present this report to County Board at its next meeting on June 17. Mission Statement and Business Responsibilities - This was reviewed at the May 13 meeting. Motion by Norton - Bauman, 2nd by Ruetz to accept the mission statement and business responsibilities for the department. Motion carried. 2009 Capital Outlay Plan - Fodroczi presented and reviewed the 2009 plan emphasizing the main changes from the 2008 plan; 1) land records added 2013 IDOC training and consultant services. Land records and land information budget included 80% of cost. Register of Deeds included 20% in its capital outlay and budget. 2) office suite remodeling is in the 2009 budget. Fodroczi is waiting for some final cost estimates which he will bring to this committee. He intends to request approval of the remodeling to be done in 2008. He noted a change in the amount allocated for vehicle purchases has been reduced. Motion by Post, 2nd by Hermsen to approve the capital outlay plan. Motion carried. Comprehensive Plan Update - Denzer reviewed the checklist for the comprehensive planning project start-up. A $75,000 grant was received. She talked about how to use the money cost effectively. She will bring to this Committee more information. Fodroczi stressed the timing of the proposed items on the checklist and stated that he hopes to resolve the first four items before the July 8 meeting. He will have a public participation resolution in July for County Board adoption. Recycling Program and Ordinance Review - Denzer stated that changes are needed to the original timeline for ordinance adoption because of the change in Committee members. The meetings scheduled for May and June have been postponed. She highlighted the major concerns expressed by town officials at the two public information meetings held earlier this year. Adoption of the ordinance will be scheduled for November and would take effect January 1, 2009. The process will continue with meetings beginning in July. The Committee will review the draft ordinance at the June 18 and July 8 meetings. A revised timeline will be developed. WCA Article on GIS Council - Fodroczi will present this at the June 18 meeting. Announcements and Correspondence - None Chair Ruetz adjourned the meeting at 12:56 p.m. spectfully submitted: J�Z dy Olso Recording Secretary Gene Ruetz, C air 06 -10 -08 2