HomeMy WebLinkAboutPlanning & Zoning 07-08-08 NOTICE OF MEETING AND AGENDA
PLANNING AND ZONING COMMITTEE
TUESDAY, JULY 8, 2008 8:30 A.M.
ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281
1101 CARMICHAEL ROAD, HUDSON, WISCONSIN
CALL TO ORDER
ROLL CALL
ADOPTION OF AGENDA
APPROVAL OF PREVIOUS MINUTES
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Land Use Ordinance Applications
a. Municipal Plats
b. Waivers and rezones to be scheduled
c. Discussion of Plats and CSM's currently in the review process
2. Planning and Zoning Business
a. Bills and Revenue Reports
b. 2009 Budget
c. Comprehensive Plan Update
d. Public Participation Resolution
e. Recycling Ordinance Review
3. Register of Deeds
a. Register of Deeds software
ANNOUNCEMENTS & CORRESPONDENCE
POSSIBLE AGENDA ITEMS FOR NEXT MEETING
TOUR OF PLANNING AND ZONING OFFICE SUITE
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
DATE: June 27, 2008
MINUTES
PLANNING AND ZONING COMMITTEE
ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI
July 8, 2008
Present:
Committee: Supervisors Gene Ruetz, Lorin Sather, Sharon Norton- Bauman, Steve Hermsen
Absent: Peter Post
Staff: Dave Fodroczi, Kevin Grabau, Ellen Denzer, Brett Budrow, Alex Blackburn,
Jennifer Havens, Judy Olson
Call to Order: Chair Ruetz called the meeting to order at 8:35 a.m.
Adoption of Agenda: Motion by Bauman- Norton, 2 nd by Sather to adopt the agenda. Motion
carried.
Approval of Previous Minutes: Motion by Sather, 2 nd by Hermsen to approve the minutes of
June 18, 2008. Motion carried.
Date of Next Meeting: July 15, 2008 in Hudson after County Board meeting.
Old and New Business:
Land Use Ordinance Applications
Municipal Plats - none
Waivers and rezones to be scheduled — One new rezoning application was received and one
rezoning submitted earlier will be scheduled for public hearing on August 27 at 7:00 p.m. in
Hudson.
Discussion of Plats and CSM's currently in the review process — Blackburn distributed and
reviewed the list of June submittals as well as corresponding Technical Review Committee
letters.
Planning and Zoning Business:
Bills and Revenue Reports - The June 2008 Planning Bills and Revenue Reports and the June
2008 Zoning Bills and Revenue Reports were reviewed by the Committee. Lorin asked that a
spreadsheet of revenues from the last five years be provided. Motion by Hermsen, 2 " by Ruetz
to approve the bills and revenue for June. Motion carried.
2009 Budget - Dave Fodroczi distributed and reviewed the 2009 budget instructions. He noted
that the budget schedule is 2 -3 weeks earlier than previous years. Budgets are due by August 15,
with Finance Committee review September 3 -5. Committee members agreed to meet on
Monday, August 4 at 1:00 p.m. for initial budget review to be completed on August 12th.
Comprehensive Plan Update - Denzer reported that a kick -off meeting for the Comprehensive
Plan was held with West Central Wisconsin Regional Planning on June 26. There was good
turnout with representatives of the seven participating municipalities in attendance. They
reviewed the timeline and what reports need to be done as well as what the agency will be
providing to the participants. Regional Planning is doing a Regional Trends and Conditions
report, an analysis of census data and updating of map products. That information should be
available to all communities in August. During this past month staff met with a consultant that
described what it could do, but she determined that we need to get further into the project and see
what the Regional Trends and Conditions report contains. There is $75,000 in grant funds, and a
portion of that money must be used for a public opinion survey needed for this project. The
Survey Research Center at UWRF will provide survey services at a reasonable cost. After
survey results we will know how we can focus on some consultant services for areas that
specifically need it. The critical area will be the land use element. We have most of the
materials and have confirmed with the Survey Research Center that will be doing the survey.
She stated that a citizens advisory committee is needed with a variety of representation. It would
be a sub - committee of the P &Z Committee. There will also be a technical committee made up of
staff members from County departments, state and federal agencies, and related private
organizations. Fodroczi stressed the importance of the membership of the advisory committee,
that it be broadly represented by both citizens and local officials.
Denzer also reported that some local communities have requested consultant services from the
Planning and Zoning Department. Part of what we will be doing in the next month is finalizing
the organization of the comprehensive planning project while working on budget issues.
Fodroczi emphasized that we need to think through the project and the process on how to
maximize the available resources for the project and get the most out of them. Staff support for
the local projects will also generate revenues. This is the budget component to what is being
done. Denzer stated that the other participating communities in the project will be using various
consultant services.
Public Participation Resolution — Denzer reviewed the draft document. Motion by Sather, 2 "
by Norton -Bauman to approve the resolution and send to County Board. Motion carried.
The Committee recessed from 9:50 —10:00 a.m.
Recycling Ordinance Review - Havens distributed the list of recycling payments to
municipalities — final for 2007 and estimated for 2008 and explained how the figures are
computed.
Havens continued review of the current ordinance and noted changes suggested by Committee
members. The revised ordinance will be reviewed at the July 15 meeting and presented at a
public information meeting on July 31.
Register of Deeds
Register of Deeds Software - Fodroczi reported that Kay Walsh is contacting other counties
about usages, prices etc. on their software products currently being used. A meeting is scheduled
with Fidlar on July 10 regarding pricing, etc. Committee agreed to include this on the July 15
meeting agenda. A summary will be included with that meeting mailing.
Chair Ruetz adjourned the meeting at 12:13 p.m.
Respectfully submitted:
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JOY Olson ecording Secretary Gene Ruetz, C41air
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