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HomeMy WebLinkAboutPlanning & Zoning 07-15-08 t NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, JULY 15, 2008 FOLLOWING COUNTY BOARD MEETING ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1216 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER — ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES — DATE OF NEXT MEETING — OLD AND NEW BUSINESS 1. Planning and Zoning Business a. Recycling Ordinance Review 2. Register of Deeds a. Register of Deeds Software ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: July 9, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI July 15, 2008 Present: Committee: Supervisors Gene Ruetz, Lorin Sather, Sharon Norton - Bauman, Steve Hermsen, Peter Post Staff: Dave Fodroczi, Kevin Grabau, Ellen Denzer, Brett Budrow, Jennifer Havens, Kay Walsh, Dana Baker, Judy Olson Also in Attendance: County Board Chairman Roger Rebholz and Administrative Coordinator Chuck Whiting Call to Order: Chair Ruetz called the meeting to order at 1:05 p.m. Adoption of Agenda: Motion by Hermsen, 2 nd by Post to adopt the agenda. Motion carried. Approval of Previous Minutes: none Date of Next Meeting: July 23, 2008, 7:00 p.m. in Baldwin Old and New Business: Planning and Zoning Business: Recycling Ordinance Review - Havens reviewed the updated draft ordinance that incorporates comments and suggested changes by the Committee. She then reviewed the items to still be addressed. There was much discussion on open burning, burning and burning barrels. It was decided to eliminate the language about burn barrels and strike the word open from the references to open burning. There was also much discussion regarding retailers accepting tires for recycling. After questions about animal waste, Havens explained that farm animal waste is already regulated under the St. Croix County Animal Waste Ordinance. Staff will forward the updated draft for Corporation Counsel legal review, including several specific items identified by the staff and Committee. Staff will bring any available comments to the Committee for review on August 12. The public information meeting will be held at 7 p.m. on July 31 in Hudson. Notices will be sent to clerks, town chairs, city mayors, village presidents, as well as haulers, fire chiefs, and past attendees. The results of the public meeting will be presented to the Committee at the August 12 meeting. Pending the feedback from the public meeting and legal review, a public hearing will be scheduled in September. Register of Deeds Register of Deeds Software - Kay Walsh stated that she has been working with Procurement Specialist Dana Baker obtaining information on software and vendors. Baker, IT Director Tom Boron, Walsh and Fodroczi met with Fidlar representatives the previous week. Baker presented the information that was acquired hoping to come to a conclusion at this meeting. She asked if any members had talked to other counties. Hermsen and Norton -Bauman each stated that they had made such contacts. Baker reviewed the comparison that she and Walsh developed comparing TriMin, Fidlar, and GCS software. She explained the differences in the three applications. There was discussion regarding the upgrade of Fidlar software and the need for hardware upgrades. Baker reviewed the survey results comparing software used by 10 other counties. Half of those counties are using Fidlar software and half are using TriMin. Walsh surveyed 14 counties that use the GCS software product. All of the counties have a much lower population than St. Croix and are not using all of the modules that St. Croix is using with the Fidlar software. Hermsen stated that he did some research. He contacted other counties, comparing costs and found costs were based on population. Baker talked about the conversation with Fidlar representatives. She asked how they calculate rates and lifecycle pricing. It is based on population using the most recent census, and rate of inflation. Baker explained the calculation. Baker and Walsh distributed and reviewed the Fidlar LifeCycle Renewal Agreement and explained the negotiations. Hermsen suggested before entering into a contract to do an RFP. This also gives other companies the ability to bid rather than just rolling over with a new agreement, denying other companies the chance to provide services. He requested an RFP be done. Chuck Whiting explained that much effort was put into the selection of the present product. Few companies provide these services. Sather stated that a decision must be made and the amount must be put into the 2009 budget in the next few weeks. Walsh reminded Committee members that money for hardware and a portion of the software comes from the County land records fund that is generated from the recording fees for documents that are recorded in the Register of Deeds Office, not from the levy. Motion by Sather, 2nd by Post to approve the Fidlar Life Cycle Renewal Agreement for five years. Motion carried with three voting in favor and two voting against. Chair Ruetz adjourned the meeting at 5:00 p.m. Respectfully submitted: &'-e—hu - y Olson6kecording Secretary Lorin Sather, Secretary 07 -15 -08 2