HomeMy WebLinkAboutEmergency Management 08-11-10 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT COMMITTEE
AUGUST 11, 2010 - 8:00 A.M.
(or following the Public Protection Committee meeting)
ST. CROIX COUNTY GOVERNMENT CENTER, COMMUNITY ROOM
1101 CARMICHAEL ROAD, HUDSON, WISCONSIN
Call to Order
Roll Call
Adoption of Agenda
Date of Next Meeting — September 8, 2010
Old and New Business
Approval of Minutes of Previous Meeting — July 14, 2010 (Emergency Management)
April 13, 2010 (Emer Mgmt/Communications)
1. Emergency Management Report
a. Bill Approval
b. 2011 Budget Review
c. Review of July 10 storm
d. Scheduling of next Local Emergency Planning Committee (LEPC) meeting
e. Hiring for 0.5 FTE Deputy Emergency Management Coordinator Position
2. Emergency Communications Report
a. Bill Approval
b. 2011 Budget Review
c. Emergency Medical Dispatching
d. CityWatch Mass Notification Update
Adjourn
NOTE: A quorum of the St. Croix County Board of Supervisors (County Board) may be present
at this meeting. Therefore, this notice also serves as notice of a meeting of the County Board for
the purpose of obtaining information relating to subjects listed above for use at future County
Board meetings.
(Items may be taken in different order)
* * Additions /Changes /Corrections
Submitted by: Roger Larson, Chair — August 3, 2010
Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a
County Board meeting.
8/3/2010 3:11 PM
ST. CROIX COUNTY EMERGENCY MANAGEMENT COMMITTEE MEETING
August 11, 2010
Official Minutes
MEMBERS PRESENT: Roger Larson, Steve Hermsen, Roger Rebholz, James Stauffer, Robert
Shearer, Fred Horne and Joe Hurtgen. ABSENT/EXCUSED: None.
STAFF PRESENT: Emergency Communications Director Casey Swetlik, Assistant Director Terry
Andersen, Sheriff's Department Lieutenant Jeff Klatt, Administrative Coordinator Chuck Whiting,
County Board Chair Daryl Standafer and Recording Secretary Amy Geurkink.
OTHERS PRESENT: Dave Ostness.
Meeting called to order at 11:03am by Chair Larson.
Motion by Horne, 2 by Shearer to adopt the agenda. Carried unanimously.
The next meeting will be held on September 8, 2010 at 8:00am (or following the 7:00am Public
Protection Committee meeting).
Motion by Hermsen, 2nd by Rebholz to approve the minutes of the July 14, 2010 Emergency
Management Committee meeting and the minutes of the April 13, 2010 Emergency Management and
Communications Committee meeting. Carried unanimously.
EMERGENCY MANAGEMENT REPORT:
Review of bills Swetlik presented July 2010 bills in the amount of $12.45. Motion by Hermsen, 2nd
by Shearer to approve the bills as presented. Carried unanimously.
Review of July 14 Storm Swetlik provided a "Uniform Disaster Situation Report" concerning the
July 14 storm and reported the state requires this information be submitted as soon as possible for
emergency declaration purposes.
2011 Emergency Management Budget Review
Swetlik provided a handout entitled "Emergency Management Division Grants ", described the state
and federal grants and explained aspects with regard to the budget.
Emergency Management Program (6800) Budget: Swetlik presented the proposed budget and
described challenges of 2011 budget preparation with regard to the new department structure. Motion
by Horne, 2nd by Shearer to approve. Discussion regarding suite remodeling and the new part-time
Deputy Emergency Management Coordinator position; Swetlik reported the overall budget includes
the position. Motion tabled until after the position discussion.
Hiring for 0.5 FTE Deputy Emergency Management Coordinator Position: Swetlik provided a history
of the department re- structuring. Discussion regarding facility site plans, volunteer plans, funding,
ongoing need, county obligations and job responsibilities of the coordinator position. Motion by
Horne, 2 by Rebholz to advocate leaving the position in the 2011 proposed budget and forward to the
Administration Committee and if it passes, then proceed to advertise for the position. Roll Call Vote:
Horne -Yes, Stauffer -Yes, Hurtgen -Yes, Hermsen -No, Rebholz -Yes, Shearer -Yes, Larson -Yes. Roll
call vote on motion: 6 -1. Carried.
Motion by Horne, 2 by Rebholz to take from the table, the motion regarding the 2011 proposed
Emergency Management Program (6800) budget; motion passed by acclamation. Motion to approve
the 2011 proposed Emergency Management Program (6800) budget carried unanimously.
Sara Title III Program (6801) Budget: Swetlik presented the proposed 2011 budget. Motion by Horne,
2nd by Stauffer to approve. Discussion regarding measures to meet the budget reductions. Motion
carried unanimously.
Scheduling of Local Emergency Planning (LEPC) meetings Swetlik reported the LEPC
meets biannually and suggested holding a meeting next month and another at the end of this year.
Swetlik will contact members and report back with meeting date options.
EMERGENCY COMMUNICATIONS REPORT:
Review of Bills July 2010 bills in the amount of $15,420.31 were presented and Swetlik highlighted
various line items. Motion by Horne, 2 by Shearer to approve the bills as presented. Carried
unanimously. Swetlik outlined the current budget status report.
2011 Budget Review Swetlik outlined aspects of the proposed Emergency Communications budget.
Swetlik/Andersen explained staffing needs according to the calendar and clock. Brief discussion
regarding a centralized computer system for warrants and non - emergency calls, etc. Motion by Horne,
2 by Rebholz to approve the 2011 proposed Emergency Communications budget and forward it to
the Administration Committee for budget review. Carried unanimously.
Meeting adjourned at 12:42 p.m.
Steve Hermsen, Secretary
Amy Geurkink, Recording Secretary
Approved September 8, 2010
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