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HomeMy WebLinkAboutEmergency Management & Communications 04-13-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS COMMITTEE APRIL 13, 2010 9:00 a.m. Committee will meet at the St. Croix County Government Center, Community Room CALL TO ORDER ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING - 3/9/10 and 3/23/10 DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES A. Sheriffs Dept. B. Municipal Law Enforcement C. Fire Services D. EMS Services E. Public Health 2. Radio Base Update 3. RACES Roof Antenna Update 4. Road Naming Ordinance 5. Tornado /Severe Weather Awareness 6. Training Update — Emergency Mgmt. 7. DIRECTOR'S REPORT — EMERGENCY SUPPORT SERVICES 8. Committee Chairman's Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 4/5/2010 12:50 PM MINUTES — OFFICIAL Emergency Management and Communications Committee APRIL 13, 2010 9:00 A.M. PRESENT: John Borup, Roger Rebholz, Julie Speer, Dave Ostness- County Board Members; Casey Swetlik- Emergency Support Services; Davy Briggs- Somerset Police Department; Geralyn Karl- Public Health; Carlene Jensen - Salvation Army; Jeff Klatt, John Shilts- Sheriff's Department; Anne McNamara -Red Cross. Roll call EXCUSED: John Mortenson - County Board Chair Borup called the meeting to order at 9:00 A.M. 03 -09 -2010 Minutes were approved on a Ostness /Speer Motion 03 -23 -2010 Minutes were approved on a Ostness/Rebholz Motion with corrections Next meeting is not scheduled with changes in County Board and Committee Members. 1. Emergency Service Agency Representative's Concerns and Issues A. Sheriff's Department — No Report B. Municipal Law Enforcement — No Report C. Fire Services — No Report D. EMS Services — No Report E. Public Health — Geralyn Karl reported Public Health is working on After Action Report for H1N1 Clinics. Will bring highlights of the report back to this committee. Working on Special populations plan: Plan involves work with economically disadvantaged, culturally or geographically isolated, disabled persons, and a new category called Pets or Livestock. Meeting planned with groups (Vets, Shelters, Livestock breeders, UW Extension, etc) involved on May 4th at 1:00 pm — 3:00 pm at the Baldwin Ag. Center, to discuss mass casualties w/ animals. Karl will be attending training on Special Populations provided by State Emergency Management May 13th and 14th. Ostness mentioned Public information is still on local channels. Karl will look into this to assure that all media has been notified the clinics are over. F. RedCross — Anne McNamara: Preparing Annual Disaster exercise flood scenario at Bethel Highlands church in Hudson. Date is scheduled 05/15/2010 with 8:30 start time to 2:30 PM. Bethel is now a designated shelter as of one month ago. 2. Radio Base Update: Handout received. Process is complete. Waiting for walk through. ANCOM has secure access at the Kingstack. Everything @ Kingstack was damaged by lightening and insurance covered costs. Handouts for project costs and spreadsheet on progress. Some outstanding payments yet to be made but foresee $140,000 under cost. Went to Finance Committee for approval on the 4.9 gHz hop from roof of Government center to Hudson water tower and mobile repeater for the Comm Van. The two items were originally part of this project but were moved to Capital Outlay due to money restraints. Now the funds can be removed from Capital Outlay and be paid with remaining funds from this project. 3. R.A.C.E.S. Roof Antenna Update: Antenna is installed and fully functional. Karl asked about the status /replacement of the Public Health Satellite phone needed for exercises. Emergency Communications will launch activation for R.A.C.E.S., PH can come here or utilize Comm. Van. Swetlik stated training with Races will be held on Saturday. 4. Road naming ordinance: Handouts: Met on March 22" with Corporation Counsel Greg Timmerman and Planning and Zoning Director David Fodroczi. Dave believes current ordinance language doesn't support the changes that were recommended by this committee. A new ordinance will be drafted. Timmerman will work with Emergency Support Services and Planning and Zoning to create a new ordinance with the philosophy the ordinance needs to be created for Public Safety reasons. All existing roads will remain the same any new roads will follow this statute, which the majority of the County currently abiding by the numbered street and avenue naming approach. This will be a joint approach by Emergency Support Services and Planning and Zoning. Corporation Counsel is working on the ordinance and the next step will be to bring it to the Public Protection Committee for their input. 5. Tornado /Server Weather Awareness: Handout: Awareness exercises are scheduled throughout the county. April 22 at 1:40 pm, is the date for the warning. Alternate bad weather date is April 23 at 1:40 pm. Emergency Communication will be issuing warnings. Information by proclamation has been placed on County Website, given to Risk Management. Notifications will be sent out to the Media to ensure the Public is notified. 6. Training Update: Handout: Emergency Management is moving forward. The Department is not standing still waiting for positions to be filled. There have been meetings with Businesses, trainings are being offered and taken. Rebholz stated he would like to see preliminary explanations of the trainings. The handout reflected training sessions EM has/had offered. Karl stated Media could be notified about staff trainings. Possible press release. Rebholz commended Swetlik for creating and sharing the training handout. 7. Director's Report — Emergency Support Services: Administrative Assistant position has been filled by a Union posting; Janet Smith from I.T. will be starting. Pam Engen has posted into an ADRC position. The Emergency Management Coordinator application is closing 4/23. As of last Thursday there are six applications. Funk and Swetlik will be reviewing the applications. Swetlik and New Richmond Fire Chief Vanderwyst met with the new Risk Management Specialist at Phillips Plastics. They were able to help select an area which would serve as a designated area in the case of bad weather. 8. Committee Chairman's Comments: Thanked the members for their good work and years of service and support to this committee and our communities. This Committee has been progressive and has had many achievements. I Swetlik Comment: This week is National Telecommunicator Week: They truly are the unsung heroes of our community. The level of thanks rarely reaches back that far. This is one week that we try to recognize their service to our public. The April 27 ICS 402 class is scheduled in Roberts, this class is for Executives and is a grant funded course. A May 4th Table Top exercise will be held in Roberts also is grant funded. Borup thanked Swetlik for his work. Swetlik, on both his behalf and that of the Emergency Communication center, expressed his appreciation for the support of this committee and its vision. Meeting is adjourned. Approved by the Emergency Management Committee — 0811112010