HomeMy WebLinkAboutEmergency Management & Communications 03-23-10 NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
MARCH 23, 2010
10:00 a.m.
Committee will meet at the St. Croix County Government Center,
St. Croix County Government Center, Room #1281
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETING - N/A
DATE OF NEXT MEETING - 4/13/10
OLD AND NEW BUSINESS
1. Review Process to Fill Newly- Approved Emergency Services Support Department
Positions:
A. Emergency Support Services Director (1.0 FTE)
B. Emergency Management Coordinator (1.0 FTE)
C. Emergency Management Deputy Coordinator (0.5 FTE)
D. Emergency Management Administrative Secretary (1.0 FTE)
2. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
3/18/2010 12:28 PM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
MARCH 23, 2010
PRESENT: Roger Rebholz, John Borup, Julie Speer, Dave Ostness, J. Mortensen - County Board; Casey
Swetlik - Emergency Communications /Interim Emergency Mgmt. Director; J. Shilts, J. Klatt — Sheriff's
Dept.; D. Briggs — LE Rep.; C. Whiting — Administrative Coordinator; T. Funk — Human Resources.
Chair Borup called the meeting to order at 10:00 a.m.
DATE OF NEXT MEETING: APRIL 13, 2010 AT 9:00 a.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER, COMMUNITY ROOM
Borup summarized the purpose of this meeting came about upon the below job descriptions being approved
and the merging of Emergency Management and Emergency Communications departments, the downsizing
of the County Board, and the County's Committees' structure.
Borup informed of C. Olson's resignation letter to the LEPC Committee. Borup has discussed with
Swetlik, and Swetlik will contact C. Olson and clarify and assure that the Emergency Management position
will not be part-time, in fact, the position will be expanding. Borup informed that it would be beneficial to
retain Mr. Olson on the LEPC Committee because of his knowledge and experience.
1. Review Process to Fill Newly- Approved Emergency Services Support Dept. Positions:
A. Emergency Support Services Director
A Rebholz /Speer MOTION was made to promote Swetlik to this position, effective April 1, 2010.
Shilts supports this appointment, as does Borup. Shilts also stated that J. Klatt's EM services can
remain and support the new Emergency Services Support Dept. Swetlik informed the Committee
that he appreciates this opportunity and will represent the County to the best of his ability. No
opposition.
B. Emergency Management Coordinator
Swetlik described this position as handling the day -to -day responsibilities without the significant
amount of administrative duties. This position would oversee the EM Deputy Coordinator. Swetlik
asked the WI Emergency Management Regional Director for recommendations for advertising this
position so the feedback would be good, qualified candidates. Funk provided a handout showing all
the websites, besides locally, where this would be advertised. The advertisement will also have a
residency preference. A Rebholz/Mortensen MOTION was made to immediately start the
advertising for this position. No opposition. Funk added that the Emergency Communications
Assistant Director is being changed to Emergency Communications Coordinator.
Continued
C. Emergency Management Deputy Coordinator
An Ostness /Speer MOTION was made to not fill this position at this time with consideration given
to the new director, new EM Coordinator, and the new County Board Committee formation with an
approximate recruiting date of 8/1/10. In discussion, Mortensen made a Motion that the Deputy
Coordinator is needed as backup in the future and this will be brought to the Committee to consider
approximately 8/1/10, but then withdrew his Motion. The Ostness /Speer Motion carried.
D. Emergency Management Administrative Secretary
Discussion was held. Swetlik stated in order to fulfill EM duties, he needs additional hours to take
the slack for EC duties. Ostness clarified that 28 hours would be dedicated to EM duties and 12
hours would be given to EC duties. This clarification is made to support the EMPG and EPCRA
Grants. An Ostness/Mortensen MOTION was made to increase this position to FTE, effective
4/1/10. Rebholz opposed stating that Swetlik should handle this decision, and Speer stated that
Swetlik has been handling too much already. Ostness added that Swetlik does need secretarial help.
Funk added that if a new duty is added to this position, then the job description would need to be
revisited, as the job description now is a broad general description. Funk stated that this position
would need to be posted for seven calendar days.
COMMITTEE CHAIRMAN'S COMMENTS
The meeting adjourned at 10:50 a.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary