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HomeMy WebLinkAboutPlanning & Zoning 08-12-08 r ` NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, AUGUST 12, 2008 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waivers and rezones to be scheduled c. Discussion of Plats and CSM's currently in the review process 2. Planning and Zoning Business a. Bills and Revenue Reports b. Recycling Ordinance Review c. Comprehensive Plan Update d. Land Use Study Tour ** e. Resolution approving amendment to Town of Hudson Zoning Ordinance — Planned Unit Development District ** f. Resolution approving amendment to Town of Hudson Zoning Ordinance — Distribution Centers ** 3. 2009 Budget a. Economic Development Corporation b. Register Of Deeds c. Planning & Zoning ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING TOUR OF PLANNING AND ZONING OFFICE SUITE ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections DATE: August 7, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI August 12, 2008 Present: Committee: Supervisors Gene Ruetz, Sharon Norton- Bauman, Steve Hermsen, Lorin Sather, Peter Post Staff. Dave Fodroczi, Kevin Grabau, Alex Blackburn, Jennifer Havens, Geri Campbell, Judy Olson Guests: Liz Moline; Jeremy Price, President of St. Croix Economic Development Corporation; County Administrative Coordinator Chuck Whiting Call to Order: Chair Ruetz called the meeting to order at 8:30 a.m. Adoption of Agenda: Motion by Norton - Bauman, 2nd by Sather to adopt the agenda. Motion carried. Approval of Previous Minutes: Motion by Post, 2nd by Hermsen to approve the minutes of July 15, 2008 with corrections. Motion carried. Date of Next Meeting: September 9 at 8:30 in Hudson. Grabau reported that because of a production error with the publication of the August 27 public hearing notice in the Hudson Star Observer, the two rezonings scheduled for that hearing need to be rescheduled. The Committee agreed to schedule the hearing on September 24 at 7:00 p.m. in Baldwin. With the three applications received this month, there will be five rezonings on that agenda. Because the November County Board meeting is scheduled on the second Tuesday, November 11, Committee members agreed to tentatively set the Committee meeting for after County Board on that same day. Old and New Business: Land Use Ordinance Applications Municipal Plats — Blackburn presented the plat of Red Cedar Canyon Wedgewood North in City of Hudson. Motion by Post, 2n by Hermsen and carried to certify no objection to the plat of Red Cedar Canyon Wedgewood North, stipulating that no opinion is expressed concerning adequate sewer service. Waivers and rezones to be scheduled — Three rezoning applications were received and will be scheduled for public hearing on September 24 at 7 p.m. in Baldwin. Discussion of Plats and CSM's currently in the review process — Blackburn distributed and reviewed the list of July submittals as well as corresponding Technical Review Committee letters. Planning and Zoning Business: Bills and Revenue Reports - The July 2008 Planning Bills and Revenue Reports and the July 2008 Zoning Bills and Revenue Reports were reviewed by the Committee. Motion by Ruetz, 2nd by Post to approve. Motion carried. Recycling Ordinance Review - Fodroczi noted the adjustments to the timeline. Effective date of the revised ordinance will be January 1, 2009. Feedback on the proposed revisions are still expected from the DNR. The ordinance was submitted to Corporation Counsel for review, and that review should be completed by the Octoberl4th Committee meeting. Committee suggested that staff request that Corporation Counsel provide comments two weeks before so that any needed revisions can be mailed out for October 14th. Committee approved the revised timeline . Jennifer Havens distributed notes from the July 31 public information meeting noting that the meeting had good representation. She followed up on two issues brought forth at that meeting. She found that the disposal of products made from waste tires is not a problem in landfills. The disposal of complete tires is an environmental problem and is prohibited. The second issue was regarding the disposal of noxious weeds. Our definition of yard waste is the same as DNR definition, and they are currently reviewing their rules about disposal of noxious weeds and invasive species. No written comments were received since the meeting. Mark Schiltgen of Waste Management stated concern about how haulers can handle the collection requirements. Many haulers can resolve issues with the municipality through the contract process. Havens is trying to engage more haulers in the process of providing comments, etc. Havens asked for comments from committee. Norton -Bauman emphasized that fluorescent bulbs cannot be put in landfill. She also stated the need for a definition of clean wood and the concern regarding the time limit for emptying accumulated construction materials. Havens stated that she is discussing this with the DNR. Hermsen suggested removing language regarding mercury thermometers since mercury in fluorescent light bulbs is allowed. Comprehensive Plan Update - Denzer presented an d explained a plan for a Citizens Advisory Committee organization and for a Technical Advisory Committee organization with a mix of county, local, state and federal representatives. After discussion with other Committee members Ruetz moved to endorse the plan for membership of the Citizens Advisory Committee and the Technical Advisory Committee as presented. Hermsen stated he prefers to not include elected officials in the membership. Denzer stated that many citizens were part of the last comprehensive planning committee. Motion 2nd by Post and carried. Denzer asked for ideas for individuals to contact to fill the positions on the committees. Denzer distributed packets of information on a comprehensive planning survey including cost proposal plus example materials from the Survey Research Center, at the UW -River Falls. The Research Center has done surveys for us previously. The surveys are done at cost, not for profit. The proposal includes what services will be provided. Additional surveys can be done for additional costs and will be our determination. Three communities that are part of this comprehensive planning will also be doing surveys. Hermsen suggested doing internet surveying. The survey needs to be mailed out before mid September. Denzer asked Committee members how they would like to provide input and review of the survey questions. To stay on schedule, questions need to be ready by September 9. Committee asked staff to prepare a draft survey and send out prior to the September 9 meeting for review. In the meantime, if Committee members have suggestions for survey questions they should contact Denzer. Committee members will review and approve the final survey questions at the September meeting. Land Use Study Tour - Fodroczi distributed copies of an invitation received from the Secretary of Agriculture to participate in a Land Use Study Tour October 15 — 20. Participants will tour part of Maryland, New Jersey and Pennsylvania. The tour focuses on protection of working lands of the state. Pete Kling and other extension agents are working on identifying persons who would benefit from this tour and represent varying units of government. The tour is also open to the public. Corporate fundraising is being done to cover a portion of the cost. Fodroczi noted that there is money in the budget to cover expenses. Motion by Hermsen that Fodroczi attends this conference provided that the costs are within the budget. Motion 2 " by Ruetz and carried, three voting in favor, two opposed. Motion by Hermsen to reconsider his motion. Motion 2" by Norton - Bauman and carried. Hermsen stated that his original motion was too narrowly focused — only allowing for Fodroczi to attend the conference. He would prefer to let the Planning and Zoning Department decide who will attend and how many will attend as long as there is money in the budget to cover the expense. Motion by Hermsen to amend the previous motion passed to state that we allow the Planning and Zoning Director or a designated person or additional staff to attend this conference, if the costs are within the budget for training. Motion 2nd by Post, and carried with four voting in favor, Sather opposed. Resolution approving amendment to Town of Hudson Zoning Ordinance — Planned Unit Development District — Resolution approving amendment to Town of Hudson Zoning Ordinance — Distribution Centers - Denzer introduced Liz Moline, Town of Hudson Plan Commission Chair, and explained that St. Croix County is required to approve zoning amendments for the Town of Hudson. They must be adopted by the County Board. She explained the proposed zoning changes. Moline said both amendments were initiated by individual requests. The Town is very specific regarding permitted uses Denzer stated that staff recommended approval of both amendments, but had some concerns regarding the Planned Unit Development District. Staff have drafted a letter to the Town explaining those concerns and asking that they be addressed in future amendments. The greatest concern was clarifying standards to manage storm water. Norton - Bauman stated the concern regarding the storm water management has been brought up in the past at the Land and Water Conservation Committee meetings. She felt the letter should be sent. Motion by Sather to approve both resolutions and recommend to County Board for approval and send the accompanying letter to the Town Chair. The spelling of the word "lite" to be changed to "light." Motion 2nd by Post and carried. Committee recessed at 10:00 while members toured the P &Z office suite. Meeting resumed at 10:30 a.m. 2009 Budget Economic Development Corporation - Bill Rubin introduced Jeremy Price, President of Economic Development Corporation. Rubin stated the requested allocation from St. Croix County is $54,423. There is no increase from last year. He noted EDC's other sources of revenue are towns, villages, cities and the private sector as well as a small amount of interest. He did not submit a budget with a 5% or 10% reduction, but will wait for a determination from St. Croix County if that cut is needed. Motion by Post to accept the EDC budget and pass it on to Finance Committee for approval. Motion 2nd by Hermsen and carried. Register of Deeds - Geri Campbell presented the budget request. Hermsen asked about number of current staff. With document totals of 30,000, down from 58,000 in previous years, and the workload down, he questioned how the same number of staff is justified. There was discussion regarding the possibility of not filling vacancies. The budget had been accepted at the previous meeting. Planning and Zoning - Fodroczi presented a revised expenditure budget summary with adjustments to develop the 95% and 90% budgets. He identified tax levy supported budgets. He explained other adjustments. He took the projected revenue and expenses and removed the St. Croix River Crossing items as those remain contingent items. He proposed reducing work hours for Real Property staff to accomplish a 95% budget alternative. He also noted a reduction in personnel costs in Zoning, Septic and Planning expenses. He proposed filling the Office Manager position from within the department and eliminating one Administrative Secretary position. This would result in a 10.05% reduction in total expenses. He also made a 6% reduction from 2007 to 2008. Norton - Bauman stated concern that revenue projections may be too high. Motion by Norton- Bauman to accept the budget as proposed and move to Finance Committee for approval. Motion carried. Fodroczi explained the proposed fee schedule based on the previous Committee discussion showing changes with 5% general increase and adjustments for meeting costs for Planning and Zoning Committee and Board of Adjustment. He also indicated that the 2009 projected revenue would increase by almost $30,000 with the proposed changes. The new fee schedule would be effective January 1, 2009. Sather stated he sees no need to go higher. Norton- Bauman was concerned that revenue is in line with costs in determining fees. Hermsen stated that he did comparisons with several other counties and found none as high as St. Croix. He sees no incentive to raise fees. The Committee agreed to hold further discussion on the fees at the September 9` meeting. Chair Ruetz adjourned the meeting at 1:00 p.m. Respectfully submitted: Judy Olson, Recording Secretary Lo r& Sather, Secretary 08 -12 -08