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HomeMy WebLinkAboutPlanning & Zoning 09-09-08 E r NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE TUESDAY, SEPTEMBER 9, 2008 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF PREVIOUS MINUTES DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. Land Use Ordinance Applications a. Municipal Plats b. Waivers and rezones to be scheduled c. Discussion of Plats and CSM's currently in the review process 2. Planning and Zoning Business a. Bills and Revenue Reports b. Authorization to Exceed Hotel Maximum* c. Personnel Update* d. Suite Remodeling* e. Recycling Ordinance Review f. Comprehensive Plan Update g. Resolution approving amendment to Town of Hudson Zoning Ordinance — Used Vehicle Sales 3. Register of Deeds Business a. Resolution Supporting Changes to Recording Fees* b. Authorization to Exceed Hotel Maximum* 4. 2009 Budget a. Finance Committee Review b. Fee Schedule c. County Board Presentation ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) * Additions /Changes /Corrections DATE: September 4, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI September 9, 2008 Present: Committee: Supervisors Lorin Sather, Sharon Norton - Bauman, Steve Hermsen, Peter Post Absent: Gene Ruetz Staff: Dave Fodroczi, Kevin Grabau, Ellen Denzer, Alex Blackburn, Brett Budrow, Jennifer Havens, Kay Walsh, Judy Olson Also in Attendance: Administrative Coordinator Chuck Whiting Call to Order: Vice Chair Norton - Bauman called the meeting to order at 8:33 a.m. Adoption of Agenda: Motion by Post, 2 " by Sather to adopt the agenda. Motion carried. Approval of Previous Minutes: Motion by Post, 2 nd by Hermsen to approve the minutes of July 23, August 4 and August 12, 2008. Motion carried. Date of Next Meeting: Committee members agreed to schedule a meeting on September 16 at 8:30 a.m. just prior to the County Board meeting for the purpose of reviewing proposed resolutions from the WCA regarding pharmaceutical disposal recommendations. In order for the resolutions to get to the Administration Committee to review, they must be sent to the Administration Committee before September 26. A rezoning hearing is scheduled for September 24, 2008, 7:00 p.m. in Baldwin. Old and New Business: Land Use Ordinance Applications Municipal Plats - none Waivers and rezones to be scheduled - none Discussion of Plats and CSM's currently in the review process - Blackburn distributed and reviewed the list of last month's submittals as well as corresponding Technical Review Committee letters. Planning and Zoning Business Bills and Revenue Reports - The August 2008 Planning Bills and Revenue Reports and the August 2008 Zoning Bills and Revenue Reports were reviewed by the Committee. Motion by Hermsen, 2 nd by Post to approve the bills and revenue for August. Motion carried. Authorization to Exceed Hotel Maximum - Fodroczi and Denzer plan to attend the APA Upper Midwest Conference this month The State hotel rate is now $70.00. Fodroczi requested authorization to exceed the current County maximum of $62.00. Motion by Post, 2 nd by Sather to authorize paying $70.00 maximum room rate for this event. Motion carried. Personnel Update - Fodroczi reported that the County completed the unit clarification process and review of positions that should be in the union or non - represented. Some positions in the Planning and Zoning Department were affected. The office manager position will come out of the union. Three technician positions and the recycling specialist position were determined to go into the union. The recycling position was affected by circuit and state appeals court rulings. Employees currently in those non - represented positions were offered a choice of whether they want to be in the union or not and have until the end of this week to decide. If they choose not, they will stay as is, but when those positions are refilled, they will be refilled as union positions. Chuck Whiting explained the background to making this decision and the committee that oversaw the process. Hermsen questioned why this committee had no say in this decision. Norton - Bauman stated concern that the current employees don't know what the wage scales will be. Fodroczi stated that departments received updated position descriptions and he has shared those with staff. There were some differences between the information sent in with the position analysis questionnaires that were completed earlier and the position descriptions received. He will be completing review soon. Fodroczi has been waiting for unit clarification before filling the office manager position which has been vacant for two years. He does intend to fill this position once related budget decisions are made and is working with Human Resources. Suite Remodeling - Fodroczi reported that he received a proposed design drawing from Corporate Express this morning. He will have it ready for Committee review in the next few weeks along with cost estimates. Recycling Ordinance Review - Havens reviewed changes from the previous draft as suggested by the Committee. Fodroczi distributed copies of email correspondence with Corporation Counsel regarding the timing of responses that are needed to prepare for the October 14 Committee meeting. He sent a follow -up e -mail about the timing of comments for the October meeting on August 13 as directed by the Committee, but has received no response to date. Public hearing is planned for November 18 and notice must be published by October 30. The Committee agreed that a letter signed by Norton - Bauman requesting that legal review and comments be submitted by September 26 would be sent to Mr. Timmerman this day. The Committee recessed from 10:20 a.m. — 10:35 a.m. Comprehensive Plan Update - Denzer stated that she is working on membership on the advisory committee. She reviewed the survey that will be used. It was sent to the Survey Research Center for review. Recommendations were received and those changes were made. Motion by Post, 2„d by Sather to approve the public opinion survey as presented. Motion carried. Resolution approving amendment to Town of Hudson Zoning Ordinance — Used Vehicle Sales - Motion by Sather, 2 by Post to approve the resolution and send to County Board for approval. Motion carried. Register of Deeds Business Resolution Supporting Changes to Recording Fees - Kay Walsh explained that this resolution would create a flat fee — every document would be the same fee. A survey found that more income would be generated using this method. Various counties have approved this resolution 2 for consideration by the Wisconsin Counties Association. She brought it to this committee so members are familiar with it before it goes to the WCA. This will generate increased funds for the land information program as well as general revenue for the County. Post moved that the Committee support these changes in recording fees from per page to a flat fee. Motion 2 nd by Norton - Bauman. Sather stated that he sees this as just another tax for consumers. Hermsen stated that he is opposed to this change. Motion failed, with two voting in favor and two voting against. Authorization to Exceed Hotel Maximum - Walsh will attend the Wisconsin Register of Deeds Association conference this month in Stevens Point. The new State maximum hotel rate is $70.00. She requested authorization to exceed the County maximum hotel rate of $62.00. Motion by Post, 2 nd by Sather to approve the hotel rate of $70.00 for this event. Motion carried. Walsh reported that she had budgeted in 2008 for four new PCs in the public search area with money from land records funds. Those have now been installed. She reported that a signed contract was received from Fidlar and a copy is filed. 2009 Budget Finance Committee Review — Fodroczi stated that he met with Finance Committee the previous week. The proposed budget was incorporated for further deliberation. The alternate budgets of 95% and 90% were considered. None of the adjustments were made to the budget at this point. The budget will move for review and discussion by the County Board on September 16. He distributed a memo regarding presentations to the County Board on that day. County Board will get summary sheets for each department on information sent to Finance Committee including budget amounts and adjustments. Norton -Bauman noted that the goal of Finance is to obtain determinations of what services are necessary and what are optional — what are the priorities. Walsh reported that there was action taken on the Register of Deeds budget to eliminate the temporary part time position. This was approved by Finance Committee. Fodroczi stated that notice was received that the Recycling Efficiency Grant is being eliminated for 2009 — a loss of $45,315 in our revenue. This money was focused on the multi- county recycling project. Next year's focus will be on event recycling. This year we increased the base grant over what was received in past years by $58,000 Fodroczi proposed using $35,315 of the additional grant funding from this year to carry over into next year and fund the multi- county project at a reduced level. He proposed to change revenue from the Efficiency grant to carry forward $35,315 and reduce other professional services from $29,750 to $19.750. Pierce County is now participating in this project and will contribute $10,000. Of the $58,000 over, $30,000 in anticipated surplus will be distributed to all municipalities. Motion by Post to submit this revision as proposed and forward to Finance Committee. Motion 2 "d by Sather and carried. Fee Schedule - Fodroczi distributed copies of revised fee schedules showing the adjustments as proposed by the Committee the previous month. The Committee must approve the adjustments as part of the budget process. All fees were adjusted by approximately 5 %. P &Z Committee and Board of Adjustment meeting costs and per diem and travel are included. The summary sheet was redone showing projected revenues based on the increases. Norton -Bauman stated 3 concern that taxpayers are impacted in many ways. However, she stated that the County's costs should be covered. Hermsen stated that he thinks St. Croix County fees are already too high — much higher than other counties. He is not in favor of any fee increase. Sather stated that the Committee could incorporate rezonings into regular meetings, thus cutting meeting costs. Fodroczi and Grabau explained that because of the amount of development in this county, there is more time and expense involved in processing applications. Motion by Post to approve the proposed fee changes. Motion 2 nd by Norton - Bauman. Motion failed with two voting in favor and two voting against. County Board Presentation - Fodroczi stated that presentations will be given to County Board on September 16. He will try to keep his presentation as brief as possible. County Board will have the P &Z budget, summary and adjustments for review before the meeting. Norton -Bauman encouraged him to be prepared to make more major decisions. The possibility of going to a four - day week has been suggested by some Finance Committee members. Possible Agenda Items for the Next Meeting: The meeting on September 16 will include the WCA resolution. Hermsen stated concerns with POWTS and septic waste hauling. He heard about a possible problem with wastewater treatment in Boardman. Denzer explained that Boardman and three other small communities have community systems that are regulated by DNR. Hermsen also questioned the issues of septic waste haulers disposing of septage. Denzer stated that land spreading is difficult in developed areas and wastewater treatment plants are often not willing to accept septage from haulers for various reasons. She stated that this is regulated by the State. The meeting adjourned at 12:20 p.m. Res ectfully submitted: JU0 Olson, ecording Secretary Lorin Sather, Secretary 09 -09 -08 4 for consideration by the Wisconsin Counties Association. She brought it to this committee so members are familiar with it before it goes to the WCA. This will generate increased funds for the land information program as well as general revenue for the County. Post moved that the Committee support these changes in recording fees from per page to a flat fee. Motion 2 nd by Norton - Bauman. Sather stated that he sees this as just another tax for consumers. Hermsen stated that he is opposed to this change. Motion failed, with two voting in favor and two voting against. Authorization to Exceed Hotel Maximum - Walsh will attend the Wisconsin Register of Deeds Association conference this month in Stevens Point. The new State maximum hotel rate is $70.00. She requested authorization to exceed the County maximum hotel rate of $62.00. Motion by Post, 2 nd by Sather to approve the hotel rate of $70.00 for this event. Motion carried. Walsh reported that she had budgeted in 2008 for four new PCs in the public search area with money from land records funds. Those have now been installed. She reported that a signed contract was received from Fidlar and a copy is filed. 2009 Budget Finance Committee Review — Fodroczi stated that he met with Finance Committee the previous week. The proposed budget was incorporated for further deliberation. The alternate budgets of 95% and 90% were considered. None of the adjustments were made to the budget at this point. The budget will move for review and discussion by the County Board on September 16. He distributed a memo regarding presentations to the County Board on that day. County Board will get summary sheets for each department on information sent to Finance Committee including budget amounts and adjustments. Norton -Bauman noted that the goal of Finance is to obtain determinations of what services are necessary and what are optional — what are the priorities. Walsh reported that there was action taken on the Register of Deeds budget to eliminate the temporary part time position. This was approved by Finance Committee. Fodroczi stated that notice was received that the Recycling Efficiency Grant is being eliminated for 2009 — a loss of $45,315 in our revenue. This money was focused on the multi- county recycling project. Next year's focus will be on event recycling. This year we increased the base grant over what was received in past years by $58,000 Fodroczi proposed using $35,315 of the additional grant funding from this year to carry over into next year and fund the multi- county project at a reduced level. He proposed to change revenue from the Efficiency grant to carry forward $35,315 and reduce other professional services from $29,750 to $19.750. Pierce County is now participating in this project and will contribute $10,000. Of the $58,000 over, $30,000 in anticipated surplus will be distributed to all municipalities. Motion by Post to submit this revision as proposed and forward to Finance Committee. Motion 2 "d by Sather and carried. Fee Schedule - Fodroczi distributed copies of revised fee schedules showing the adjustments as proposed by the Committee the previous month. The Committee must approve the adjustments as part of the budget process. All fees were adjusted by approximately 5 %. P &Z Committee and Board of Adjustment meeting costs and per diem and travel are included. The summary sheet was redone showing projected revenues based on the increases. Norton -Bauman stated 3 concern that taxpayers are impacted in many ways. However, she stated that the County's costs should be covered. Hermsen stated that he thinks St. Croix County fees are already too high — much higher than other counties. He is not in favor of any fee increase. Sather stated that the Committee could incorporate rezonings into regular meetings, thus cutting meeting costs. Fodroczi and Grabau explained that because of the amount of development in this county, there is more time and expense involved in processing applications. Motion by Post to approve the proposed fee changes. Motion 2 nd by Norton - Bauman. Motion failed with two voting in favor and two voting against. County Board Presentation - Fodroczi stated that presentations will be given to County Board on September 16. He will try to keep his presentation as brief as possible. County Board will have the P &Z budget, summary and adjustments for review before the meeting. Norton -Bauman encouraged him to be prepared to make more major decisions. The possibility of going to a four - day week has been suggested by some Finance Committee members. Possible Agenda Items for the Next Meeting: The meeting on September 16 will include the WCA resolution. Hermsen stated concerns with POWTS and septic waste hauling. He heard about a possible problem with wastewater treatment in Boardman. Denzer explained that Boardman and three other small communities have community systems that are regulated by DNR. Hermsen also questioned the issues of septic waste haulers disposing of septage. Denzer stated that land spreading is difficult in developed areas and wastewater treatment plants are often not willing to accept septage from haulers for various reasons. She stated that this is regulated by the State. The meeting adjourned at 12:20 p.m. Res ectfully submitted: JU0 Olson, ecording Secretary Lorin Sather, Secretary 09 -09 -08 4