HomeMy WebLinkAboutEmergency Management & Communications 02-12-10 AMENDED AGENDA
NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
FEBRUARY 12, 2010
* *12:30 p.m.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETING - Jan. 5, 2010
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. Government Center Amateur Radio Roof Antennas
3. Radio Base Project Update and 2011 -2012 Capital Outlay
4. Distribution of Evaluation Material for Emergency Communications Director
5. Director's Report — Emergency Communications
6. * *Work Session on Emergency Management
7. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's office
by Wednesday morning preceding a County Board meeting.
2/11/2010 12:14 PM
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MINUTES — OFFICIAL
Emergency Management and Communications Committee
FEBRUARY 12, 2010
PRESENT: Roger Rebholz, John Borup, Julie Speer, David Ostness, John Mortensen, Fred Horne -
County Board; P. Engen - Emergency Management; Casey Swetlik - Emergency Communications; J.
Shilts, J. Klatt — Sheriff's Dept.; C. Nelson — EMS Rep.; D. Briggs — LE Rep.; C. Whiting — Administrative
Coordinator; C. Jensen — Salvation Army; T. Funk — Human Resources; Lois Ristow — WI Emergency
Management; J. Ericson — New Richmond CERT; Wendy Kramer - SCC Public Health; R. Haider —
Westfields Hospital; Jeff Vogt — Roberts /Warren Fire & Rescue;
The Emergency Management/Communications Committee meeting was called to order at 12:30 p.m. by J.
Borup.
The EM /C Committee Minutes of 1 -5 -2010 were approved on a Speer / Ostness MOTION.
DATE OF NEXT MEETING: MARCH 9, 2010 AT 9:00 a.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER, ROOM #1216 (Conference Rm.
next to Planning & Zoning)
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriff's Dept. —Nothing
B. Municipal Law Enforcement — Nothing
C. Fire Services — Nothing
D. EMS Services — Nothing
E. Public Health — Arrived later into meeting.
GOVERNMENT CENTER AMATEUR RADIO ROOF ANTENNAS
This item was deferred until March.
RADIO BASE PROJECT UPDATE and 2011 -2012 CAPITAL OUTLAY
Swetlik explained, along with a handout, that $369,000 was borrowed to fund this project. After receiving
bids, an additional $147,000 was needed to fund this project. Two items were taken out of the original
project due to cost and placed in 2011 and 2012 Capital Outlay. Swetlik explained that there are six things
within the radio base project that have resulted in the overall cost of this project being less than the original
"worse case scenario' that was presented to the Committee last year as well as Finance. Swetlik advised
that he secured $10,000 in grant money to help lower the cost of the radio base project. Swetlik advised
that Motorola lowered their original bid by $10,000 during the negotiation process. Alternative engineering
for the site alarms resulted in a savings of over $14,500. Subcontracting some areas of work resulted in a
savings of $2,750 and using existing RF filters as well as taking a different approach to the spare
components resulted in a savings of $9,770. Swetlik also stated that one "unknown" is the status of the
insurance claim for the damaged components at the King Stack. The items placed in Capital Outlay are a
vehicle repeater for the Communications Van (2011 Capital Outlay for $3,000) and a 4.9 gHz hop from the
Government Center to the Hudson Water Tower to control radio bases currently being controlled with
phone lines (2012 Capital Outlay for $20,000). Swetlik stated he spoke with M. Pietrick who is also
recommending that these items be pulled from Capital Outlay and funded with the proceeds allocated for
the radio base project. Pietrick advised that since additional funding would not be needed, she would bring
this to the Finance Committee to inform them of the approach. Swetlik asked for the Committee to
consider approving that these items be pulled from Capital Outlay and funded by the Radio Base Project.
An Ostness/Mortensen MOTION supported this action. MOTION passed unanimously.
DISTRIBUTION OF EVALUATION MATERIAL FOR EC DIRECTOR
�wetlik gave County Board Committee Members copies of 2008 Employee Performance Evaluation, 2009
Goals, 2009 Accomplishments, 2010 Challenges, a blank Employee Performance Evaluation, and his Job
Description for consideration at the March, 2010 Committee Meeting.
DIRECTOR'S REPORT — Emergency Communications
WORK SESSION ON EMERGENCY MANAGEMENT
This discussion began at 12:40 p.m. Prior to coming together for Session II, all work group members were
asked to assess each option individually using "Decision Criteria" which were Impact on County
Residents, Impact on County Staff, Impact on Community Partners, and Politics. The two options were
discussed in small groups. When the large group reconvened, two groups favored the stand -alone option
and two groups favored the merging of the two departments. After more discussion, it was determined that
Option 2 needed more clarification. In the end, Option 2A was approved on a 13 -4 favor. Option 2A
details are to hire a 1.0 FTE, stand - alone, Emergency Support Services Director to oversee a 1.0 FTE
Emergency Management Coordinator and a .5 FTE Emergency Management Deputy Coordinator as a
separate unit and to oversee a 1.0 FTE Emergency Communications Coordinator as a separate unit, and also
a 1.0 FTE Program Assistant. The next step is to review the Emergency Support Services Director and
Emergency Management Coordinator job descriptions and vote on the 2A Proposal.
COMMITTEE CHAIRMAN'S COMMENTS
The meeting adjourned at 3:45 p.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary