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NOTICE OF MEETING AND AGENDA
ST. CROIX COUNTY EMERGENCY MANAGEMENT AND COMMUNICATIONS
COMMITTEE
JANUARY 5, 2010
9: 00 a. m.
Committee will meet at the St. Croix County Government Center,
Community Room
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES OF PREVIOUS MEETINGS
DATE OF NEXT MEETING
OLD AND NEW BUSINESS
1. Emergency Service Agency Representative's Concerns and Issues
A. Sheriffs Dept.
B. Municipal Law Enforcement
C. Fire Services
D. EMS Services
E. Public Health
2. 2009 Homeland Security Exercise Grant
3. Government Center Amateur Radio Roof Antennas
4. Update on Departments Merging Issue
5. Consideration of Consulting Services for Emergency Management Department
Management
6. Director's Report — Emergency Management
7. Director's Report — Emergency Communications
8. Committee Chairman's Comments
ADJOURN
(Items may be taken in different order)
** Additions /Changes /Corrections
Items for County Board approval must be submitted to the County Clerk's
office by Wednesday morning preceding a County Board meeting.
12/21/2009 11:11 AM
MINUTES — OFFICIAL
Emergency Management and Communications Committee
JANUARY 5, 2010
PRESENT: Roger Rebholz, John Borup, Julie Speer, Dave Ostness, John Mortensen, - County Board;
Jack Colvard — Emergency Management; Casey Swetlik - Emergency Communications; J. Shilts, J. Klatt —
Sheriff's Dept.; D. Briggs — LE Rep.; M. Samelstad — New Richmond Police Chief; C. Nelson — EMS Rep.;
C. Whiting — Administrative Coordinator; C. Jensen — Salvation Army; Lou Greub — RACES; E. Thurman
— Public Health; T. Funk — Human Resources; A. Tobin — Building Services; R. Hornung — County
Resident.
Chair Borup called the meeting to order at 9:00 a.m.
The 12 -8 -09 Minutes were approved on a Speer / Ostness MOTION, with one change.
The 12 -15 -09 Minutes were approved on a Rebholz /Mortensen MOTION with one addition.
DATE OF NEXT MEETING: FEBRUARY 2, 2010 AT 9:00 a.m.
LOCATION: ST. CROIX COUNTY GOVERNMENT CENTER, ROOM #1281
Borup started with Agenda Item #5. A telephone conference has been scheduled for 9:30 with Buck
Rhyme. Borup asked for any objections. Ostness asked "Why" since this Committee voted 3/2 to have
separate departments. Discussion was held. Mortensen and Speer stated reasons in support of the
separation of departments. Rebholz' concern is continuity. It was asked of Colvard who his backup would
be, and the response was J. Klatt. Shilts added that Klatt has not been utilized — only a figure image. The
Sheriff's Dept. agreed to have Klatt utilized in EM duties. Shilts would like for Klatt to have more training
and get up -to- speed. Whiting stated that the last three months have been confusing and that either separate
departments or merging departments would both work. Whiting stated that after the County Board
Meeting, he talked with Borup about this Buck Rhyme, who did the ADRC report. Whiting informed Mr.
Rhyme of this subject matter. Borup recommended listening to the conference call at no cost. M.
Samelstad asked what this Committee is doing. Samelstad respectfully requests that County Emergency
Service Agencies and Human Services and Salvation Army be invited to a presentation showing the pros
and cons of what the Committee wants to do, so that emergency service agencies can provide input. The
conference call was put in to Mr. Rhyme. Mr. Rhyme suggested having clear options, identifying pros /cons
on each proposal (including cost and how it affects the public). He offered two sessions (3 -4 hrs. each)
and having a week in between each session. A Rebholz /Speer MOTION was made to bring on board Mr.
Rhyme. Ostness opposed. The issue of who is to pay for this consultation has not been determined. The
first session will be on 2/2/10 at 9:00 a.m.; the next Committee Meeting and second session will be on 2 -12-
10 at 8:30 (Committee Meeting) and 9:00 a.m. (Mr. Rhyme's consultation). The options are to be
submitted to B. Rhyme as soon as possible. Ostness asked that copies of the packet sent to Mr. Rhyme be
made available for Committee County Board members as well. Colvard informed that 1/3 of counties have
EM Directors with less than 40 hours. Ostness asked Colvard if he has a current contract; Colvard replied,
"No."
EMERGENCY SERVICE AGENCY REPRESENTATIVE'S CONCERNS AND ISSUES
A. Sheriffs Dept. - Nothing
B. Municipal Law Enforcement - Nothing
C. Fire Services — Not in attendance.
D. EMS Services — C. Nelson reported that the hospital Satellite Phones issue was addressed at a RTAC
Meeting. He informed that the five -year satellite phone provider's contract is nearing its end. It was
reported that the hospitals most likely will not keep the satellite phones. This item will be placed on next
months Committee Meeting Agenda, as RTAC will readdress this issue.
E. Public Health — E. Thurman reported that H1N1 Clinics are scheduled. He gave a handout pertaining
to these clinics. He informed that 5,000 people have been vaccinated against HINT.
2009 HOMELAND SECURITY EXERCISE GRANT
Colvard informed that he has contacted Mr. Grahek, WEM, to see if he is available to conduct exercises; he
is unavailable until October, 2010. Colvard explained options — conduct exercises independently and don't
apply for grant OR apply for grant and conduct a series of exercises presented by a Contractor. A
Rebholz/Mortensen MOTION was made to contract out exercise services if we can get a grant otherwise
have an in -house table -top exercise and take out of EM budget.
GOVERNMENT CENTER AMATEUR RADIO ROOF ANTENNAS
Colvard explained that the equipment has been received and the upgraded equipment has been paid for.
However, there will be an excessive cost to install equipment. Tobin explained that he has become aware
of an OSHA regulation regarding fall protection. A certified/insured installer is needed to install antennas.
Tobin will ask for a quote from MLB (Roofers). Swetlik stated that he is having work done on the roof by
a certified tower service. He stated that there could be some economy of scale with combining the projects.
He would like a detailed description of what needs to be done and he then will forward to the tower
company for a quote. L. Greub (RACES) will provide a description of what they need. This item will be
placed on the February Committee Agenda.
UPDATE ON DEPARTMENTS MERGING ISSUE
(See first paragraph.)
CONSIDERATION OF CONSULTING SERVICES FOR EMERGENCY MANAGEMENT DEPT.
MANAGEMENT
(See first paragraph.)
DIRECTOR'S REPORT — EMERGENCY MANAGEMENT
Colvard reported that his budget is to the good. Total revenue is approximately $126 - 127,000.
DIRECTOR'S REPORT — EMERGENCY COMMUNICATIONS
Swetlik reported that his overall expenses are still within budget for 2009. Swetlik identified issues with
revenue related to the rental agreement with Verizon on the Glenwood City tower site. He hopes to have a
resolution by the close of the 2009 budget and has been working with M. Pietrick.
COMMITTEE CHAIRMAN'S COMMENTS
The meeting adjourned at 11:20 a.m.
Respectfully Submitted,
Emergency Mgmt. Administrative Secretary