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HomeMy WebLinkAboutPlanning & Zoning 10-29-08 NOTICE OF MEETING AND AGENDA PLANNING AND ZONING COMMITTEE WEDNESDAY, OCTOBER 29, 2008 8:30 A.M. ST CROIX COUNTY GOVERNMENT CENTER, ROOM 1281 1101 CARMICHAEL ROAD, HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING OLD AND NEW BUSINESS 1. 2009 Budget 2. Suite Remodeling 3. Adjustment to Rezoning Fees for Austrums 4. POWTS Fees* 5. Comprehensive Planning Project — Citizens Advisory Committee Membership* ANNOUNCEMENTS & CORRESPONDENCE POSSIBLE AGENDA ITEMS FOR NEXT MEETING ADJOURN (Items may be taken in different order) * Additions /Changes /Corrections DATE: October 27, 2008 MINUTES PLANNING AND ZONING COMMITTEE ST. CROIX COUNTY GOVERNMENT CENTER, HUDSON WI October 29, 2008 Present: Committee: Supervisors Gene Ruetz, Lorin Sather, Sharon Norton- Bauman, Peter Post Absent and excused: Steve Hermsen Staff: Dave Fodroczi, Kay Walsh, Ellen Denzer, Judy Olson Call to Order: Chair Ruetz called the meeting to order at 8:30 a.m. Adoption of Agenda: Motion by Post, 2 nd by Norton -Bauman to adopt the agenda. Motion carried. Approval of Previous Minutes: none Date of Next Meeting: November 10, 2008 at 8:30 a.m. Old and New Business: 2009 Budget - Fodroczi reviewed the information regarding budget changes that had been sent to the Committee members earlier. He was asked to cut $100,000 from the base proposal submitted. Earlier proposed cuts were part of the initial 10% reduction that totaled $78,000. Since that submittal a vacancy has happened with Jenny Shillcox leaving this week. He then looked at what other adjustments could be made. He noted the attachment that lists several specific cuts totaling $155,208. This includes not refilling the anticipated vacancy of one administrative secretary position after filling the office manager position. A $12,000 cost savings would also be realized with filling the office manager position from within. Deleting the purchase of one computer and two training items will result in a $3,700 savings. There may be additional adjustments in the Real Property budget, depending on election results. No other adjustments were made in the Real Property budget beyond the 5% reduction of staff hours. Changes will be needed with the staff work activities. Kay Walsh asked if the Committee needed any additional information regarding the Register of Deeds Budget. Norton- Bauman stated that Finance Committee accepted the 20.47% adjustment as previously submitted. Motion by Post to approve the 2009 Planning and Zoning budget as submitted. Norton - Bauman added "with the $155,208 reduction from the original 2009 proposal" and 2 nd the motion. Motion carried. Suite Remodeling - Fodroczi presented the final version of the plan from Corporate Express that was received the previous day and the final sheet on all Corporate Express work including the final materials, design, the teardown and workup. He presented a corresponding proposal for redoing the EDC office. EDC will cover that portion of expense. Fodroczi reviewed the drawing with Building Services Director Art Tobin. Tobin anticipates additional electrical work at a cost of $9,000. The cost of doing the other work would be $13,000 for a total of $22,000. Fodroczi requested approval to move the plan forward not to exceed the cost of $22,000. He noted that there is savings on one vehicle purchase, and the Zoning Specialist vacancy will generate cost savings to cover this. Sather expressed concern about spending money on this at a time when finances are short. Norton - Bauman stated that the money is in this year's budget, and the office space is not efficient for use by staff. Motion by Norton -Bauman to approve the remodeling as per drawings and information submitted by Corporate Express and at a cost not to exceed $22,000. Motion 2 "d by Post and carried. Sather opposed. Adjustment to Rezoning Fees for Austrums - Sather stated that the applicants' surveyor requested an adjustment to the fees as there should be cost savings in handling these two applications since it was a swap of land between the landowners. There is economy and saving in holding one hearing and not running separate ads. How much less was involved as opposed to them being two very separate rezonings. Fodroczi stated concern about how this would apply in the future. When applicants for Board of Adjustment do multiple items — one project that requires more than one application, the most expensive one is charged the base fee and additional items are charged $175.00 each. If it doesn't seem fair to charge full fees, what is the option. Norton- Bauman stated concern about locking into a position that will cause issues in a later request. If adjustment is made, there will be implications for future applications. Denzer stated that the fees are average fees. Some items require more time and some less. A policy should be a consistent one — not for this application only. Sather stated that this instance was very simple. Staff will review and make a recommendation at the next meeting. POWTS Fees - Fodroczi explained that staff heard from Steve Hermsen who was concerned about this being added to the agenda based on previous Committee discussion and action to not increase fees. Fodroczi explained that these are two very specific adjustments that have been made by the Department of Commerce that regulates the POWTS program. Those adjustments will be implemented on December 1, 2008. He distributed a memo from Kevin Grabau providing a summary showing that the State has increased the State portion of the State sanitary permit by $25.00. The State will now be reimbursed $100.00 for every State sanitary permit that is issued, up from the present $75.00. The $25.00 can be added to fees currently charged the applicant, or if the $25.00 is not added to the overall fee, St. Croix County will then be expending $25.00 per permit to reimburse the State at the new level. Current fees are $450.00 for a conventional system and $600.00 for a mound system. Fodroczi stated that notification was also received regarding a change in review of holding tank permits noting that St. Croix County only allows holding tanks for replacements. The State currently charges a $60.00 plan review fee. The County issues the permit, but the State does the plan review. The State is now delegating that plan review to the County so the work on holding tanks will include the plan review. Staff will assume the extra work. Should that cost be added to the fees? He indicated that only a few permits are issued annually for holding tanks. Fodroczi and Denzer explained the portions of the fees that go to the State and which are kept by the County. Norton -Bauman stated concern with the State increasing fees when State revenues are down and passing on additional charges to the users. Sather stated that this should not be discussed as it is in violation of Roberts Rules of Order, and the Committee should not be acting on it. Only prevailing voters are allowed to bring an item back. It was decided at a public meeting to not increase fees. Fodroczi explained that these fee adjustments were recently initiated by the State and are different from the County fee adjustments previously considered. The Committee did not consider this previously. The Committee considered an across the board 5% adjustment and adjustments to specific fees to account for Committee and Board of Adjustment meeting costs. 2 . Sather stated that changing the fees would be in violation of Roberts Rules of Order. Motion by Post, 2 nd by Ruetz to postpone this item until the next meeting. Motion carried. Committee recessed from 9:35 to 9:45 a.m. Comprehensive Planning Project — Citizens Advisory Committee Membership - Denzer distributed a list of those who have agreed to serve on the Citizens Advisory Committee. Bill Berndt, representing St. Croix Valley Home Builders and Western Wisconsin Realtors Associations, and Greg Ewig of the Minnesota State College and Universities Real Estate Services, were both suggested as Land Use advisors. Berndt, however, lives in Pierce County. Denzer stated that the Kickoff Workshop for Comprehensive Planning for Town of Richmond, Town of Emerald and Village of Deer Park will be held on November 11 at 7:00 p.m. at WITC in New Richmond. Information about that workshop will be sent out on October 30 to the town and village boards. Alicia Cosgrove from UW -River Falls will facilitate the workshop. She will review the background of this project, how a comprehensive plan is put together, then move into an exercise to generate discussion. Committee agreed to have both Bill Berndt and Greg Ewig as Land Use advisors on this Committee. Berndt does not live in St. Croix County, but he represented builders and realtors throughout the county. Pete Kling is working on the format for the workshop. Possible Agenda Items for the Next Meeting: Kevin Grabau will give an update of pending code enforcement actions. The meeting adjourned at 10:00 a.m. Re submitted: Lo;� Ju y Olson, ecording Secretary Lorin Sather, Secretary 10 -29 -08 3