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HomeMy WebLinkAboutFinance 02-01-10 NOTICE OF COMMITTEE MEETING AND AGENDA ST. CROIX COUNTY FINANCE COMMITTEE DATE AND TIME: Monday February 1, 2010 —1:30 P.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: March 10, 2010 APPROVAL OF MINUTES OF PREVIOUS MEETINGS: January 7, 2010 OLD AND NEW BUSINESS: 1. Review of Vouchers 2. Treasurer Report a. Monthly Reconciliation 3. Human Resources report a. New Employees and Position Vacancies Report b. Tobacco Cessation Options 4. Corporation Counsel Report a. Work -flow Summary b. Pending Legal Concerns — Bettendorf Lawsuit 5. Building Services Report a. Incident Report at HHS Laundry Building 6. Finance Director Report a. Financial Reports b. Status of Enterprise Software 7. Administrative Coordinator Report a. Springsted Status for February Board Meeting b. Update on I -94 Corridor Coalition c. Senate Bill 440 Regarding Recovery Zone Facilities Bonds ** 8. Closed session pursuant to Wis. Stats. § 19.85(1)(c) to consider performance evaluation data of the following public employees over which the committee exercises responsibility: a. Building Services Director b. Information Technology Director c. Corporation Counsel d. Administrative Coordinator Reconvene into open session. 9. Short and Long Term Planning Goals ADJOURN (Items may be taken in different order) * *Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 2:39 PM 1/28/2010 OFFICIAL MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE Regular Meeting February 1, 2010 Meeting called to order by Chair Standafer at 1:30 p.m. Present: Daryl Standafer, Esther Wentz, David Peterson, Buck Malick and Sharon Norton - Bauman. Staff present: Treasurer Laurie Noble, Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick, Human Resources Director Tammy Funk, Corporation Counsel Greg Timmerman, Risk Manager Kristen Ziliak, Economic Development Corporation Executive Director Bill Rubin, Building Services Director Art Tobin. Others present: Supervisors Roger Rebholz, David Ostness. Adoption of Agenda - Motion by Wentz, 2 nd by Peterson to adopt the agenda. Carried unanimously. Date of Next Meeting: March 10, 2010. Minutes of January 7, 2010 -Motion by Norton- Bauman, 2 "d by Wentz. Carried unanimously. 1. Review of Vouchers — Malick reported he had reviewed the vouchers and had found no issues. 2a. Treasurer's Report — Monthly Reconciliations — Noble reviewed the reconciliation report. She noted a number of credit card payments for taxes over the past weekend. 3a. Human Resources Report — New Employees and Position Vacancies — Funk reported on new hires and current position vacancies. She noted NeoGov implementation is waiting for the Springsted position descriptions. 3b. Smoking Cessation Options — Funk noted she has been working on this, but would like to report back at the March meeting. She noted there are no violators of the tobacco free grounds policy. 4a. Corporation Counsel Report — Work -flow Summary — Timmerman reviewed his department work flow for the last month. Discussion about reimbursement for Child Support work. He noted the County will receive a refund for a portion of the HPL contract for jail medical services. 4b. Pending Legal Concerns — Bettendorf Lawsuit - Timmerman reviewed the Bettendorf federal lawsuit. The County's request for summary judgment was granted. He reviewed the judge's rationale and given the size and history of the claim, this result is significant in the County's favor. 5a. Building Services Report — Incident at HHS Laundry Building — Tobin reported on a broken water pipe in the HHS laundry building flooding the basement of the building and damaging Westfield Hospital equipment. Tobin thanked the City of New Richmond, his staff, the HHS staff and highway employees who assisted in the clean up. 6a. Finance Director Report — Finance Reports — Pietrick presented the monthly finance reports. She noted 2009 contingency items will be reported on next month. 6b. Status of Enterprise Software — Pietrick noted a request for proposals has been let seeking a consultant to work with the County on preparing specifications for new enterprise software. 7a. Administrative Coordinator Report — Springsted Status for February Board Meeting — Whiting reviewed the status of the Springsted work and the upcoming County Board meeting on Springsted. He noted the County has not yet received position descriptions nor pointing calculations for each position. He noted the lack of a process for review of position descriptions and points and lack of clarity on who has final word on descriptions, points and the pay plan and this is contributing to concerns about the proposed pay plan. The Committee discussed options for proceeding. Concerns were expressed about not having time nor the information requested. Discussion about options for decision making, including using an external source, or internal with parent committees involved working with the County Board, or delegating decisions to the future Administration Committee and how to present before the Board. 7b. Update on I -94 Corridor Coalition — Whiting reported on the work of this group to date. A memorandum of understanding between St. Croix, Barron, Dunn, Eau Claire and Chippewa counties is being signed this week to establish the group. 7c. Senate Bill 440 Regarding Recovery Zone Facilities Bonds — Rubin reviewed recent legislation to have the state allocate the allotment of Recovery Zone Facilities bonds instead of the counties by March 1. It was noted this will pass both houses. Local activity will therefore need state action for an eligible project in the County. 8. Closed session pursuant to Wis. Stats. § 19.85(1)(c) to consider performance evaluation data of the following public employees over which the committee exercises responsibility: a. Building Services Director b. Information Technology Director c. Corporation Counsel d. Administrative Coordinator Motion by Peterson, 2 nd by Wentz to go into closed session per Wis. Stats § 19.85(1) (c) for staff performance evaluations at 4:45 p.m. Roll Call vote: All were in favor. Motion by Peterson, 2 nd by Malick to reconvene into open session at 7:03 p.m. Passed unanimously. 8. Short and Long Term Planning Goals — The Committee deferred discussion until the next meeting. There being no further business, the meeting adjourned at 7:03 p.m. Sharon Norton- Bauman, Secretary Chuck Whiting, Recording Secretary