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HomeMy WebLinkAboutFinance 01-07-10 y NOTICE OF COMMITTEE MEETING AND AGENDA ST. CROIX COUNTY FINANCE COMMITTEE DATE AND TIME: Thursday January 7, 2010 — 8:30 A.M. LOCATION: Room 1281, St. Croix County Government Center, 1101 Carmichael Road Hudson, Wisconsin CALL TO ORDER ROLL CALL ADOPTION OF AGENDA DATE OF NEXT MEETING: February 11, 2010 APPROVAL OF MINUTES OF PREVIOUS MEETINGS: December 3, 2009 OLD AND NEW BUSINESS: 1. Review of Vouchers 2. Treasurer Report a. Monthly Reconciliation 3. Human Resources report a. New Employees and Position Vacancies Report b. 2010 Non - Represented Employees Pay Plan c. Smoking Cessation Options 4. Corporation Counsel Report a. Work -flow Summary b. Pending Legal Concerns — Peterson vs. County 5. Finance Director Report a. Financial Reports 6. Administrative Coordinator Report a. CDBG- Economic Development grant awarded to Heebink Architectural Woodwork, LLC b. Resolution for EDC Review of Recovery Zone Facilities Bonds Applications 7. Closed session pursuant to Wis. Stats. § 19.85(1)(c) to consider performance evaluation data of the following public employees over which the committee exercises responsibility: a. Building Services Director b. Information Technology Director c. Corporation Counsel d. Administrative Coordinator Reconvene in open session. 8. Short and Long Term Planning Goals ADJOURN (Items may be taken in different order) * *Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 10:51 AM 1/4/2010 OFFICIAL MINUTES OF THE ST. CROIX COUNTY FINANCE COMMITTEE Regular Meeting January 7, 2010 Meeting called to order by Chair Standafer at 8:30 a.m. Present: Daryl Standafer, Esther Wentz, David Peterson, Buck Malick and Sharon Norton- Bauman. Staff present: Treasurer Laurie Noble, Administrative Coordinator Chuck Whiting, Finance Director Michelle Pietrick, Human Resources Director Tammy Funk, Corporation Counsel Greg Timmerman, Risk Manager Kristen Ziliak, Economic Development Corporation Executive Director Bill Rubin, from Springsted Nick Dragasich and Ann Antonsen, West Center Regional Planning Business Development Specialist Char Gurney. Others present: Supervisor Roger Rebholz, Norm Matzek. Adoption of Agenda - Motion by Wentz, 2 nd by Peterson to adopt the agenda. Carried unanimously. Date of Next Meeting: February 11, 2010. Discussion about moving the March meeting. Consensus to move the meeting to March 10, 2010. Minutes of December 3, December 10 and December 15, 2009 - Motion by Malick, 2 nd by Wentz. Carried unanimously. 1. Review of Vouchers — Wentz reported she had reviewed the vouchers and had found no issues. 2a. Treasurer's Report — Monthly Reconciliations — Noble reviewed the reconciliation report. She noted tax collections were over $16million, much more than last year at the same time. She also noted several calls regarding individual tax bills. Discussion about several inquiries to Committee members about tax bills and budget decisions. She noted several parcels facing tax deed foreclosure from 2006 have paid their taxes due but several parcels may still be facing a tax deed foreclosure. She also reported her scanning project has worked well. 3a. Human Resources Report — New Employees and Position Vacancies — Funk reported on new hires and current position vacancies. She noted Connie Sauer will be retained as Director of Nursing at the Health Center as an employee of the County. 3b. 2010 Non - represented Employees Pay Plan — Antonsen and Dragasich from Springsted presented their work to the Committee. Discussion on a seven, nine or eleven step pay grid for non -union employees. Antonsen reviewed the results of the market survey Springsted conducted. Options presented stayed within the 2010 budgeted amount. Discussion about impacts of step options and that most non -rep employees are at the top of their current pay range. Discussion of issues raised between implementing an across the board percentage increase versus implementing a grid with adjustments based on the pointing determined by Springsted. Committee consensus to move to a grid based on the Springsted pointing. Antonsen recommended the nine step grid. Discussion about options to address any errors or corrections. Discussion about the need to commit to a process for determining wages. Motion by Wentz, 2 nd by Norton- Bauman to recommend approval of the proposed nine step non - represented employee effective January 1, 2010. Passed unanimously. Antonsen to present information at the County Board meeting. 3c. Smoking Cessation Options — Whiting reviewed issues related to the tobacco free grounds resolution and discussions with union leadership. He noted the grievance filed by the union has been rejected by Human Resources. Discussion on the public's response to the tobacco ban. Discussion about allowing people to smoke in their vehicles on County grounds. Discussion on options to assist employees to quit smoking. Funk was asked to bring to the Committee a broader smoking cessation plan. Motion by Malick, 2 n by Norton - Bauman to add the smoking cessation drug Chantix into the County's health insurance plan with a single prescription use per individual with union approval. Discussion. Motion passed 4 to 1. Voting aye: Norton- Bauman, Malick, Wentz, Peterson. Voting nay: Standafer. Motion by Malick, 2 nd by Wentz to recommend the County Board, the Land and Water Conservation Committee and the Health and Human Services Board that the tobacco ban resolution passed by the Board be amended to allow individuals to use tobacco in their personal vehicles. Discussion on targeting the March Board meeting for a response if committees choose to modify the policy. Motion passed 4 to 1. Voting aye: Norton- Bauman, Malick, Wentz, Peterson. Voting nay: Standafer. 4a. Corporation Counsel Report — Work -flow Summary — Timmerman reviewed his department work flow for December. Discussion regarding the status of the recycling ordinance. 4b. Pending Legal Concerns — Peterson vs. County - Timmerman reviewed the claim against the County that was reported in the paper. WMMIC is handling the claim. Discussion about claims prevention. 5a. Finance Director Report — Finance Reports — Pietrick presented the monthly finance reports. She noted 2009 sales tax collections likely will meet budget. She will also have the 2009 contingency fund final items for Committee review next month. 6a. Administrative Coordinator Report — CDBG Economic Development Grant Awarded to Heebink Architectural Woodwork, LLC — Gurney and Rubin were present to review this CDBG grant. Gurney explained the grant to Heebink is a $181,000 2% ten year loan as part of a total $627,000 project to purchase land, building and equipment for this business in Baldwin. Twelve new full -time positions averaging $16.00 per hour will be created. Loan repayments will go to the Regional Planning's loan fund. Motion by Peterson, 2 nd by Wentz to approve the proposed resolution for the project loan. Passed unanimously. 6b. Resolution for EDC Review of Recovery Zone Facilities Bonds Applications — Rubin reported on the EDC role in evaluating RZFB applications. Discussion on current legislative actions that may change some or part of the RZFB program and WCA's position. Rubin reported that there is current discussion with prospective applicants in the County. Discussion on proposed resolution not including a charge collected by the EDC. Motion by Norton- Bauman, 2 nd by Wentz to approve the proposed resolution. Motion by Malick, 2nd by Norton- Bauman to amend the motion to allow the EDC to charge up to. I % of the loan applicants' RZFB amount for their review process. Amended motion passed unanimously. Original motion as amended passed unanimously. Malick left the meeting at 1:15p.m., returned approximately 1:30 p.m. 7. Closed session pursuant to Wis. Stats. § 19.85(1)(c) to consider performance evaluation data of the following public employees over which the committee exercises responsibility: a. Building Services Director b. Information Technology Director c. Corporation Counsel d. Administrative Coordinator Motion by Peterson, 2 nd by Wentz to go into closed session per Wis. Stats § 19.85(1)(c) for staff performance evaluations at 1:24 p.m. Passed unanimously. Motion by Norton Bauman, 2 nd by Peterson to reconvene into open session at 2:30 p.m. Passed unanimously. 8. Short and Long Term Planning Goals — The Committee deferred discussion until the next meeting. There being no further business, the meeting adjourned at 2:30 p.m. Sharon Norton - Bauman, Secretary Chuck Whiting, Recording Secretary