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HomeMy WebLinkAboutResolution 2021 (17)Resolution No. 17 (2021) 5T. CROIX ZOUNTY RESOLUTION AMENDING COUNTY BOARD RULES AND BYLAWS COVER MEMO TO: County Board of Supervisors FROM: Ken Witt, County Administrator DATE: April 6, 2021 AGENDA ITEM: Resolution Amending County Board Rules and Bylaws BACKGROUND INFORMATION Every year the Administration Committee reviews the County Board Rules and Bylaws. Attached to the resolution are the proposed changes in red for each section with a suggested change(s). Resolution No. 17 (2021) ST. C RQi LINTY RESOLUTION AMENDING COUNTY BOARD RULES AND BYLAWS 1 WHEREAS, it is one of the Administration Committee's responsibilities to recommend 2 changes to the Rules and Bylaws to the County Board; and 3 4 WHEREAS, the Administration Committee has reviewed and recommends that 5 amendments be made to the Rules and Bylaws. 7 NOW, THEREFORE, BE IT RESOLVED by the St. Croix County Board of 8 Supervisors that the attached amendments to the Rules and Bylaws of the Board of Supervisors 9 of St. Croix County, Wisconsin are hereby adopted. 10 11 BE IT FURTHER RESOLVED by the St. Croix County Board of Supervisors that the 12 amendments to the Rules and Bylaws attached hereto are effective immediately. Legal — Fiscal — Administrative Approvals: Legal Note: Fiscal Impact: Modification to rules do not have a fiscal impact. { • i • . •� — i of r- i 4 f - K i"' mina 3/12/2021 03/16/21 Administration Committee RECOMMENDED RESULT: RECOMMENDED [UNANIMOUS] MOVER: William Peavey, Supervisor SECONDER: Scottie Ard, Vice Chair AYES: Long, Koch, Ard, Peterson, Peavey Vote Confirmation. s � Bob Lang Administro6N Chairf 3/17/2021 St. Croix County Board of Supervisors Action: Roll Call - Vote Requirement — Majority of Supervisors Present RESULT: ADOPTED [UNANIMOUS] MOVER: Bob Long, Supervisor SECONDER: William Peavey, Vice Chair AYES: Schachtner, Anderson, Long, Leaf, Koch, Hall, Berning, Ottino, Feidler, Ostness, Counter, Hansen, Ard, Tellijohn, Peterson, Anderson, Achterhof, Tomtschik, Peavey This Resolution was Adopted by the St. Croix County Board of Supervisors on April 6, 2021 Cindy Campbell, County Clerk 1) Amend ARTICLE THREE, Section A to read as follows: Section A. Meeting Place, Dates and Times. County Board meetings shall be held as follows: Regular Meeting Dates and Times. The County Board shall hold its regular meetings at the St. Croix County Government Center, 1101 Carmichael Road, Hudson, Wisconsin, the first Tuesday of each month except for the Organizational Meeting which is to be held at the date described below. The meetings in November, December, January, and February shall begin at 8:30 a.m. The meetings in March, April, May, June, July, August, September and October shall begin at 5:00 p.m. When necessary, meeting dates and times may be changed by the County Board Chair. 2. Annual Meeting. The annual meeting of the County Board, required by Wisconsin Statutes § 59.11 (1), shall be held as part of the regular meeting in October or November as determined by the County Board. 3. Orientation Session. An orientation session is customarily held for all incumbent and newly elected Supervisors after the even -year April elections and prior to the even -year April Organizational meeting. No County business is taken up at this session. Incumbent and newly elected Supervisors are entitled to per diem and mileage for this session. 4. Organizational Meeting. The Organizational Meeting is held the third Tuesday of April at 8:00 a.m. in even numbered years following the spring election. The Board elects the Chair and Vice -Chair, confirms County Administrator appointments to the Health and Human Services Board (and Council on Aging and Disabilities) and elects the remaining four Standing Committees. Any other County business before the County Board is handled as it would be at any other regular meeting. 5. Special Meetings. Special meetings may be called in accordance with Wisconsin Statutes § 59.11 (2). 6. Physical Presence Necessary. Unless authorized under 7. below, Beach Supervisor must be physically present at a County Board meeting to be "in attendance." Supervisors are not in attendance if listening by telephone or electronic manner, and may not vote by pr-o*y on my matter- unless authorized in 7. below. 7. Virtual Attendance. Upon prior approval by the County Board Chair, a Supervisor may be permitted to attend a Board meeting remotely and thereby exercise any responsibilities, authority, or duties, subject to available technology and all other applicable laws and rules. With the exception of unforeseen circumstances, approval shall be requested reasonably in advance of the meeting This provision may be exercised by each Supervisor no more than twice per term year. Supervisors are encouraged to always attend meetings in person. 2) Amend ARTICLE THREE, Section E to read as follows: Section E. Procedures. Before proceeding to business, the roll of the Supervisors shall be called and the names of those present and those absent shall be entered on the record. Ten Supervisors present at a County Board meeting shall constitute a quorum for the transaction of business. 2. No Supervisor shall absent himself/herself from a County Board meeting without first obtaining leave of absence from the County Board Chair or the County Clerk in the event that the Chair cannot be reached. 3. The order of business on a County Board meeting agenda shall be as follows: Call to Order Invocation or Moment of Silence Pledge of Allegiance to the Flag Roll Call Public Comment Consent Agenda 1. Minutes of Previous Meeting 2. Date of Next Meeting 3. Rezonings 4. Alterations of County Supervisor District Lines Due to Annexations 5. Appointments 6. Approval of Amendments to Town Zoning Ordinances 7. Any other item deemed routine by the County Board Chair Presentations or Recognitions County Administrator's Report 1. Financial Update Business Annual Department Reports Request for Future Agenda Items County Clerk's Report of Correspondence Announcements Adjournment The County Board Chair may modify the order of business. 4. The County Board Chair shall preserve County Board meeting order and decorum. The County Board Chair shall speak to points of order and shall also decide questions of order subject to an appeal to the County Board. No Supervisor shall speak more than once on such appeal except by leave of the Board. A majority vote of the Supervisors present shall overrule the County Board Chair. 5. Public comment guidelines for speaking of submitting wfitten eamments are as follows: a. The comment period is open to those who wish to speak or submit .� -fitter eemments to be read on any subject matter. However, if the item commented about is not on the agenda, Supervisors cannot discuss the item to any extent other than whether or not to add it as a future agenda item. b. Each speaker is limited to a maximum of three (3) minutes in length or as announced by the County Board Chair. C. No further comments will be allowed during the rest of the meeting unless approved by the County Board Chair whose decision may be appealed to the County Board. d. A comment card shall be completed and given to the County Board Chair who will call speakers up one at a time. e. If the comments are specific to an item being dealt with under a Public Hearing listed on the agenda, the County Board Chair will ask that the speaker hold his or her comments until the Public Hearing is called. f. The County Board Chair shall have the discretion to limit the time of public comment if necessary. 6. Minutes of County Board meetings shall be kept in accordance with Wisconsin Statutes § 59.23(2)(a). Draft minutes shall be transcribed by the County Clerk. The County Clerk shall provide copies of all draft meeting minutes to all Supervisors in their meeting packets. Upon approval of the minutes, or approval of the minutes with changes, at the subsequent County Board meeting, the minutes shall become official. 7. Every matter which comes before the County Board from a source other than a Standing Committee shall be referred to an appropriate Standing Committee by the County Board Chair without motion unless otherwise directed by a two-thirds vote of the County Board. Every committee shall report upon all items referred to it by the second meeting following the meeting of referral unless otherwise directed by the County Board. Once the subject matter has been referred to a Standing Committee, the presenter is strongly urged to appear before the Standing Committee. 8. All petitions for highways and bridges shall be presented to the County Board at the annual budget meeting. 9. Reports by County department heads shall be submitted in writing to the County Board annually. 10. The Chair of the Standing Committee shall verify the name and vote of each member on the original resolution or ordinance copy. 11. All questions shall be put to the County Board in the order they are moved, except privileged questions. 12. Procedural rules of the County Board may be suspended by a two-thirds vote of those Supervisors present. 3) Amend ARTICLE THREE, Section G to read as follows: Section G. Putting Questions and Voting. All questions shall be put to the County Board for a vote, unless otherwise required, in this form: 1. In a case where the result of a voice vote is in doubt, any Supervisor may call for a division (a counted vote). 2. If a Supervisor must leave the meeting during a debate or misses a vote, the Supervisor shall be required to vote or abstain upon the Supervisor's return. 3. Any Supervisor may request a roll call vote. All votes on ordinances, resolutions, and motions involving the expenditure of funds shall be by roll call vote. 4. A supervisor shall not be allowed to vote by prox. 4) Amend ARTICLE FOUR, Section B to read as follows: Section B. Populating Appointment of Standing Committees. Except upon removal under Article One F. 3. b., each Supervisor shall be appointed or- to at least one Standing Committee as the case may be but shall not serve on more than two. No Supervisor shall be the chair of more than one Standing Committee. 1. Appointe Health and Human Services Board a. Members of the Health and Human Services Board shall be appointed by the County Administrator and confirmed by the County Board at the organizational meeting in April of even numbered years following the spring election pursuant to Wisconsin Statutes § 46.23(4)(b)2. Mid-term vacancies shall be appointed by the County Administrator subject to County Board confirmation. Citizen members are appointed by the County Administrator to the Health and Human Services Board pursuant to Wisconsin Statutes § 251.03. €leeted Administration, Community Development, Public Protection and Judiciary, and Transportation Committees a. Members of the Administration, Community Development, Public Protection and Judiciary and Transportation Committees shall be eleeted immediately after- Go Board eenfirmation of the County Administrator's appointments to the Health and Human Services Beard. Eleeted Standing Committees populated order detefmined by eleetio at the County Board .,,bona meeting appointed by the County Board Chair within five (5) working days after the organizational meeting. r_��. • . .e!Te!+s!*e�ss!�i��r:�!ze!�:Ee!�:�rrss�!e��!�r�rtrs�seee�i. _ 011 '00-0,11-M-1 "".. - • '0,01011 �111 5) Amend ARTICLE FOUR, Section C to read as follows: Section C. Term of Office. 1. Health and Human Services Board. The term of office for each of the six Supervisor members of the HHS Board shall be three years, arranged so that the terms of two Supervisor members shall expire each year. If a Supervisor member is not re-elected to the County Board and the term he/she is serving on the HHS Board does not expire in the year the County Board term begins, a vacancy will be deemed to have occurred on the HHS Board and another Supervisor will be appointed to serve the remainder of the term. The term of office for each of the three citizen members of the HHS Board shall be three years, commencing upon appointment at the April County Board meeting, arranged so that the term of one citizen member shall expire each year, pursuant to Wisconsin Statutes § 46.23(4)(c). If HHS Board members cannot be selected at the times described in this paragraph, current members shall serve until successors are selected. Mid-term vacancies shall be appointed by the County Administrator subject to County Board confirmation. 2. lid Administration, Community Development, Public Protection and Judiciary, and Transportation Standing Committees. The term of office of a member of an eleeteR a Standing Committee shall be two years. The term of office shall commence upon eleetien appointment to the committee at the or-ga-niz-attenzmeeting in even numbered years following the spring election. Any County Board Supervisor appointed under Article One F. 2. b. to fulfill an unexpired term shall automatically become a member of the Standing Committee(s) of their predecessor. The term of office of a member of a��ea a Standing Committee ends when the Supervisor is no longer a member of the County Board or is not r-e-eleetea re -appointed to the Standing Committee. . 6) Amend ARTICLE FOUR, Section E to read as follows: Section E. Organization. Each Standing Committee shall self -organize. Each Standing Committee shall select its own chair and vice -chair. The County Board Chair shall designate an newly ele appointed member from each of the Standing Committees to be the Convener of the initial Standing Committee meeting and it is the Convener with the assistance of the County Administrator who then sets the time, date and meeting agenda items and submits them to the County Clerk, or to the County Clerk's appointee, to prepare and publish the initial meeting agenda. The Convener is to conduct the initial meeting of the Standing Committee until its chair is selected.