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HomeMy WebLinkAboutLocal Emergency Planning Committee 09-24-10 NOTICE OF MEETING AND AGENDA ST. CROIX COUNTY LOCAL EMERGENCY PLANNING COMMITTEE September 24, 2010 at 1: 00 p.m. St. Croix County Government Center — COMMUNITYROOM Lower level 1101 Carmichael Road Hudson, WI CALL TO ORDER — By Convener to be announced ROLL CALL APPROVAL OF MINUTES OF PREVIOUS MEETING — 11/19/09 DATE OF NEXT MEETING NEW BUSINESS 1. Nomination and Election of Officers 2. Recommendation to County Board for appointment of Members 3. Review and Approve Facility Plans a. River Falls Well #5 b. Hammond Cold Storage 4. FFY 2011 EPCRA Grant 5. Review of County Hazmat Training Classes offered and taken 6. Committee and Public Comments ADJOURN (Items may be taken in different order) ** Additions /Changes /Corrections Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 9/14/2010 9:00 AM UNOFFICIAL LOCAL EMERGENCY PLANNING COMMITTEE MINUTES 09/24/2010 The St. Croix County LEPC meeting was held at the St. Croix County Government Center Community Room. Present: Daryl Standafer, James Stauffer, Roger Larson, Roger Rebholz, Steve Hermsen — County Board Members, Casey Swetlik(SCC -ESS), Kristen Sailer (SCC -EM), Terry Andersen(SCC -EC), Janet Smith(SCC -ESS), Richard Haider - Westfields, Jim Krizan- Highway, Jill Ellestad - Phillip's Plastics, Dave Ostness (Community Groups) and. J. Klatt (Sheriff's Dept & EM), Chuck Mehls(NR- EM), Jon Aubart(RF -PD) Absent — Fred Horne, Joe Hurtgen, Robert Shearer, Kitty Rhoades, Doug Briggs, Ed Thurman, Jim Vanderwyst The St. Croix County LEPC meeting was called to order at 1:00 p.m. by convener County Board Chairman Daryl Standafer. Roll Call by Kristen Sailer, a quorum was met. Minutes of 11/19/09 meeting were approved on a Rebholz/Haider motion. Motion carried unanimously. Next Meeting — December 1, 2010 1:00 PM in the Community Room at the Government Center Nomination of officers: Chair of the LEPC: James Stauffer nominates Roger Larson, Rebholz calls for suspension of rules and declare Larson is Chair. Seconded by Stauffer. Unanimous vote. Meeting is handed over to new chair Roger Larson Nomination of Vice Chair of the LEPC: Roger Rebholz is nominated by Klatt/Standafer motion. Standafer calls for suspension for rules. Unanimous vote. Rebholz is nominated as Vice Chair Chair Larson appoints Kristen Sailer as the LEPC Coordinator of Information and the Community Emergency Coordinator. Chair Larson appoints Janet Smith as LEPC Secretary Appointment of Members: Stauffer / Hermsen motion to update the membership list and send forward to the County Board for approval. Designated Compliance Inspector: Most LEPC's have the State Inspector designated as the Compliance Inspector. The SCC LEPC will use the State Inspector as a local Compliance Inspector. FACILITY PLANS UPDATED SINCE THE LAST MEETING Sailer explains the reporting process of facilities with extremely hazardous materials. St. Croix County has 32 reporting facilities.. The plans are completed and then brought to this committee. After the plans are reviewed/approved by the Local LEPC they are submitted to our WEM Regional office. It is this offices responsibility to verify the information is correct/verify the reported information. The plans have been updated by adding better schematics and digital photos to help responding agencies in case of an Emergency. Discussion on getting these facility plans on -line and the manufacturers /facilities right for privacy. River Falls Well 5 facility plan was reviewed. Rebholz / Mehls motion to approve the updated plan. Motion carried unanimously. Hammond Cold Storage facility plan was reviewed Hermsen/Standafer motion to approve the updated plan. Motion carried unanimously. EPCRA GRANT: Sailer explained, this grant is 50 % -50% cost share grant. St. Croix County's portion has increased this year to $19,318.00. This is included in the 2011 budget. Sailer requests LEPC support by motion to apply for this grant. This grant is for Emergency Management salaries and supplies related to planning and facility plans. This is an annual grant. Rebholz /Hermsen motion to approve. Motion carried unanimously. Review of HAZMAT TRAINING requests and taken: Sailer explained, WITC requests to offer hazardous materials classes for several jurisdictions. Also received request from Alliance Education Group. There are grants for training which can be applied for courses in St. Croix County. Sailer requests the Committee's approval in order to apply for grants for these requested trainings. These grants are 100% funded. WEM requires that Emergency Management is the coordinator financially for EMS, Fire, Law Enforcement and hospitals. We apply for funding, once approved EM then gives the training facility the go ahead to offer the course. Discussion on policies and procedures of HAZMAT trainings. Motion by Mehls /Haider to approve the EM office to go ahead and apply for the grants. Motion carried unanimously. Committee and Public Comments: Formation of subcommittees: Planning Committee will review plans and make recommendation to the LEPC: Nominated and approved for the Planning Committee: Jill Ellestad, Dave Ostness, and Jon Aubart. Aubart is appointed as Chairperson. Membership Committee will recruit possible members from various groups: Nominated and approved for the Membership Committee; Casey Swetlik, Jeff Klatt and Janet Smith. Standafer will get one media member. Mehls will talk to Matt Melby for filling an EMS position. Hospital Update: Richard Haider discusses hospitals are in phase II of Emergency Water wells, tracking patience by bar code in a mass casualty event. ClearText will need to be implemented by January 2012. Decontamination training is scheduled for 87 staff for refresher class or first time class in October. Working on Wiscom and redundant communications. Functional table top for evacuations is scheduled for October. Attended RTAC bus crash training in Polk County on 9/23. Discussion possible action needed to activate EOC for Democratic convention in Twin Cities. Haider will keep Sailer updated on any news of grant possibilities. Swetlik acknowledges and thanks all members of this committee. LEPC meetings are an essential part in preparing and planning for our community. Getting all the necessary groups represented on this committee with their backgrounds and knowledge will be an invaluable service to our Law Enforcement, Fire Fighters, EMS and other agencies. Discussion on including community groups, businesses, volunteers and resource management. Meeting adjourned at 2:32 p.m. Respectfully submitted, Janet Smith, LEPC Secretary