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Home My WebLink AboutPublic Protection 01-10-08 a NOTICE OF MEETING AND AGENDA PUBLIC PROTECTION COMMITTEE JANUARY 10, 2008 - 8:30AM ST. CROIX COUNTY GOVERNMENT CENTER ROOM 1281 1101 CARMICHAEL ROAD HUDSON, WISCONSIN CALL TO ORDER ROLL CALL ADOPTION OF AGENDA APPROVAL OF MINUTES OF PREVIOUS MEETING — December 13, 2007 DATE OF NEXT MEETING — February 8, 2008 OLD AND NEW BUSINESS 1. Web Browser/Visions Update 2. Bills, Vouchers, Capital Outlay* 3. Storage Facility* 4. Motel/Hotel/Travel Expenditures* 5. Medical Examiner — Casey Swetlik 6. Child Support Administrator — Katy Kapaun a. Position 7. District Attorney Eric Johnson, Victim/Witness Coordinator Ann Gustafson a. Space Needs 8. Sheriff Dennis Hillstead, Chief Deputy John Shilts, Patrol Captain Mike Winberg, Jail Captain Karen Humphrey, Accountant/Office Manager Mary Martell a. Expenditures: Drug Fund/Confiscated Acct. /Jail Assessment b. Rifle Range 9. Human Resources/Personnel Issues - Survey Analysis Report 10. Collection of Fines ANNOUNCEMENTS & CORRESPONDENCE ADJOURN (Items may be taken in different order) * These items may be heard by each Department ** Additions /Changes /Corrections Submitted by: Julie Speer Date: December 26, 2007 Copies to: County Board office News Media County Clerk Committee Members Respective Department Heads Human Resources, Corporation Counsel Items for County Board approval must be submitted to the County Clerk's office by Wednesday morning preceding a County Board meeting. 12/26/2007 11:07 AM ST. CROIX COUNTY PUBLIC PROTECTION COMMITTEE MEETING January 10, 2008 Official Minutes MEMBERS PRESENT: Julie Speer, Denise Gunderson, John Borup and Tom Dowd. Absent: Chuck Mehls. STAFF PRESENT: Sheriff Dennis Hillstead, Chief Deputy John Shilts, Accountant /Office Manager Mary Martell, Jail Captain Karen Humphrey, Medical Examiner Casey Swetlik, District Attorney Office Manager Cathy Halverson and Amy Geurkink. OTHERS PRESENT: None. Meeting called to order at 8:30am by Chairperson Speer. Motion by Borup, 2nd by Gunderson to adopt the agenda. Carried unanimously. The next regular meeting will be February 8, 2008 at 8:30am; the March meeting will be held on the 7 th at 8:30am. Motion by Gunderson, 2nd by Borup to approve the minutes of December 13, 2007. Carried unanimously. MEDICAL EXAMINER'S REPORT: Swetlik presented December 2007 Medical Examiner bills in the amount of $10,068.87. Discussion regarding autopsy cost differences. Motion by Gunderson, 2 by Dowd to approve the bills as presented. Carried unanimously. Discussion regarding the timing in which Swetlik is to provide the Medical Examiner Departmental annual report for County Board. Swetlik reported he is still waiting for the new contract for the Medical Examiner position. Swetlik reported the death notification class was well attended noting it was especially well attended by the Sheriff's Department. Swetlik provided a handout concerning Medical Examiner Mileage Analysis; discussion regarding the continual increase in mileage costs and possibly acquiring a trade -in vehicle from the Sheriff's Department. Discussion regarding costs savings and what is done in other counties. This item will be placed on next month's meeting agenda; Swetlik will provide further information. Swetlik thanked the committee members for their support in 2007 and looks forward to working with them in 2008. CHILD SUPPORT REPORT: Child Support Director Katy Kapaun was not present but presented December bills in the amount of $1,884.82. Motion by Borup, 2nd by Gunderson to approve the bills as presented. Carried unanimously. DISTRICT ATTORNEY'S REPORT: Halverson presented December 2007 District Attorney bills in the amount of $12,955.11 and an authorization to exceed hotel /motel allowance in the amount of $115 per night (for Johnson's attendance of a conference in Arizona). Motion by Gunderson, 2 nd by Borup to approve the bills as presented, including the authorization to exceed hotel allowance. Carried unanimously. Discussion regarding the Finance Committee recommendation of use of room 1259 for the Victim Witness office. Motion by Gunderson, 2'd by Dowd that the Public Protection Committee is in favor of the Victim Witness Department relocating to room 1259. Carried unanimously. Short break taken at 9:20 am; reconvened at 9:30am. REPORTS OF THE SHERIFF DEPT /JAIL /PATROL CAPTAIN: December 2007 Jail bills in the amount of $69,173.01 were presented. Humphrey clarified the amount concerning HSED testing. Motion by Borup, 2 by Dowd to approve the bills as presented. Carried unanimously. Sheriff Department bills for the month of December 2007 in the amount of $43,178.55 were presented. Hillstead clarified the amount for bike set -up explaining the Harley Davidson Company provides a bike free of charge to St. Croix County; discussion regarding aspects of the bike use. Motion by Gunderson, 2 by Dowd to approve the bills as presented. Carried unanimously. Discussion regarding the 2007 budget; Hillstead and Martell explained there are a couple of line item overages but the overall budget will be close to the projected amount. Discussion regarding high gasoline prices and higher vehicle registration fees. Hillstead and Shilts reported they continue to research a number of different areas concerning rifle range use. Humphrey reported numbers concerning medical /mental health watches and noted the considerable amount of time involved. Hillstead reported there are two parole officer openings. Discussion regarding the approval of another security officer position as a result of the Fourth Judgeship; this is an item on the January County Board agenda. Shilts reported that Jason Sykora has been selected to be the new canine officer as another new dog has been added and canine patrol will now be provided on both day and night shifts. Discussion regarding funding; Hillstead reported donations are still coming in, officers attend area events for fundraising efforts and explained what is not covered by donations will come out of the confiscated asset fund. Hillstead reported there were eighteen traffic fatalities in 2007, an increase from the past couple of years; discussion regarding accident factors such as not using seat belts, excessive speed, aggressive driving, alcohol use, etc. Hillstead reported his department for 2007 is up about 1,000 calls from the previous year. -2- Discussion regarding effects of the employee survey on the Sheriffs Department; Hillstead summarized it has been beneficial as the line of communication has improved. Humphrey reported they have reviewed seventeen policies with the staff, there has been good communication from both sides and the goal is to review all policies. Discussion regarding storage material in the evidence room; Shilts reported they are starting to make some progress in clearing the items but have found that many items cannot yet be eliminated. Hillstead reported there will be an April 26`" sale of unclaimed property and the proceeds will go into the general fund. Discussion regarding auction costs, advertising, etc. Discussion regarding the high number of foreclosures. SURVEY ANALYSIS REPORT: Risk Manager Kristen Ziliak and Human Resources Administrator Tammy Funk arrived at 10:31 am. Funk reported she does not have a statistical report of the survey and explained she was directed to read the individual responses and look for issues that need to be addressed. Ziliak reported from a Risk Management standpoint there are issues concerning the questions asked, confidentiality aspects and the difficulty in addressing the wide range of responses /issues. Gunderson and Speer explained the intent of the survey was to enhance /open communication. Discussion regarding implementing programs such as strategic planning training, county -wide orientation, etc.; Funk indicated she will keep the committee informed as programs are put in place. Discussion regarding conducting future surveys, providing opportunity for employees to have a voice and responding to concerns. Discussion regarding the limited interaction by departments, researching employee /company patterns and conducting exit interviews. Funk summarized she will work with management and staff to effectively bridge gaps; discussion regarding the Human Resources Department providing essential information and direction to employees. COLLECTION OF FINES OPTIONS: No discussion. Meeting adjourned at 11:02am. John Borup, Secretary Amy Geurkink, Recording Secretary Approved 0210812008 -3-